Behavioral_Health_Building_Special_Inspections_RFP.pdf

TREASURE ISLAND BEHAVIORAL HEALTH

100% Affordable Housing — San Francisco, CA

REQUEST FOR TESTING AGENCY / SPECIAL INSPECTION PROPOSALS

August 4, 2026

1. Introduction This Request for Proposals (RFP) is issued by Mercy Housing California (MHC) for Special Inspection and materials testing services for the new construction of Treasure Island Behavioral Health Building, a 120-unit, 100% affordable residential step-down facility on Treasure Island in San Francisco. This project is a turnkey development to be owned by the San Francisco Department of Public Health.

Project Team

• Developer / Owner – Mercy Housing California; Evelyn Perdomo, Senior Project Manager

• Construction Manager / Owner’s Representative – Gonzalo Castro, Design Studios Gonzalo Castro

• Architect – Gensler / Paulett Taggart Architects (PTA)

• Structural Engineer – DCI Engineers

• General Contractor – Cahill Contractors

Project Documents

• Bid set project documents may be downloaded from this Dropbox link

• Structural Special Inspection requirements are shown on Sheets S0.005 and S0.006 of the Gensler Bid structural set, which is provided with the project documents.

• Attachments may be downloaded from the main Dropbox link.

Schedule

Date Milestone

Tuesday August 4 Special Inspection RFP Posted

Wednesday August 12 at 5:00 p.m.

Questions Due

Friday August 28 at 5:00 p.m. Special Inspection Proposals Due, electronic submittals

Mid-September Special Inspection Agency Selected

November 2, 2026 Start Construction https://www.dropbox.com/scl/fo/aleintrcsre3dfsz6ygpa/APJ010yZSZjiiMSItrOfdzM?rlkey=d7rw5q72v9bn13gn8d1lgfnzs&st=1nhlxkmj&dl=0

Date Milestone

December 2028 Anticipated Project Completion

Equal Opportunity and Workforce Participation Goals

The Developer has committed to meeting MOHCD and City and County of San Francisco non-discrimination, equal opportunity contracting, small/local business enterprise, and local workforce hiring participation goals. The applicable program documents are included with the project documents for review and will be incorporated as Contract documents in all subcontracts and consultant contracts.

2. Attachments

Attachment Description

Attachment A Insurance Requirements (MHC and MOHCD standard)

Attachment B SBE Forms – If applicable complete the relevant SBE Program Forms

Attachment C Construction Schedule

Attachment D DCI / SFDBI Special Inspection and Structural Observation Form

Attachment E Special Inspection Quantities (Contractor preliminary estimate)

Attachment F Project Manual

Attachment G Environmental, Health, and Safety Plan

Attachment H Logistics Plan

3. Testing Agency / Special Inspection Services

1. Review and become familiar with the Attachments, Project Documents, Specifications, and

Construction Schedule as necessary to perform the services described herein.

2. Provide Special Inspections for the scope items noted on the SFDBI Special Inspection and Structural Observation Form and the Special Inspection / Testing Tables on Sheets S0.005 and S0.006 of the structural drawings.

3. Provide materials testing as required by the Contract Documents, including concrete cylin-der breaks, reinforcement and PT inspections, grout, embed, welding, fireproofing, fire caulking, and other tests called out on sheets S0.005 and S0.006.

4. Refer to the Construction Schedule and the Special Inspection Quantities (Attachment E) for the anticipated sequence of activities and approximate number of visits.

5. Provide all required final special inspection compliance reports and the final compliance let-ter. The building permit will not be finalized without documentation of special inspection and structural observation compliance approved by SFDBI Special Inspection Services.

6. Structural Steel and Steel Stair - proposers shall identify any assumptions for shop inspection location(s) and associated travel.

7. Coordinate Special Inspection where it overlaps with geotechnical observation. Any shoring or geotechnical special inspection covered by the project Geotechnical Engineer is NOT to be included unless specifically noted in the scope tables; proposers shall identify any assumed division of work.

8. Work closely with the General Contractor in providing the services covered herein. Optimize site visits to cover multiple scopes and locations where possible.

9. Provide monthly invoicing including a schedule of values and percent complete, amount billed, and balance for each line item.

10. Include a forecast-to-complete for each item in the schedule of values and advise the Owner and General Contractor no later than 50% contract completion if it is anticipated that the budgeted hours/amounts are likely to be exceeded. Actively work with the Owner and General Contractor to meet the project budget.

3.1 Items Requiring Clarification in Proposals

The Contractor’s estimate did not include the following items. Proposers shall price these as clearly identified, separable line items (or note where they are covered elsewhere):

• Deferred Submittals – special inspection associated with deferred-submittal items (e.g., as defined by the structural set).

• Material Testing – laboratory testing including concrete breaks, grout, and related sampling.

• Monitoring – any required instrumentation/monitoring (e.g., adjacent-property or settle-ment monitoring); confirm scope with the Owner.

4. Testing Agency / Special Inspection Selection Proposals will be evaluated by Mercy Housing California and the Owner’s Representative.

Selection will be based on the evaluation of the proposal for scope, perceived value, relevant experience, and references. The Owner reserves the right to interview candidate firms prior to award. Submissions will be scored as follows:

• Fee – 25 points

• Experience in similar building types – 25 points

5. Proposal Requirements and Attachments

Please include the following in your Proposal:

1. A proposed Special Inspection plan specific to the Treasure Island Behavioral Health project explaining how services will be performed. Must demonstrate understanding of the project schedule and scope.

2. Staffing plan and resumes of proposed inspectors and project management staff.

3. Three (3) recent projects, within the last 2 years, with similar Special Inspection scope. Pro-vide initial Special Inspection budget and final cost; client references, project/contract name, reference name, title, and contact information.

4. Your proposed fee for Special Inspection and materials testing services expressed as a Time-and-Materials, Not-To-Exceed amount based on hours and rates for the proposed staff, or-ganized by the line items in Attachment E.

5. A complete rate schedule, including standard and premium (overtime, weekend, and holi-day) rates, shift differential, minimum-hour and show-up charges, standby time, mileage, parking, and sample pickup. State all assumptions regarding shift work and premium time (see Section 6).

6. Other relevant information.

Request that proposals (excluding resumes) not exceed 10 written pages.

6. Terms and Conditions This section outlines the terms and conditions the Developer will seek to include in the consultant contract.

A. Insurance

Mercy Housing California (MHC) standard insurance requirements apply (Attachment A). The most restrictive of MHC’s requirements and any lender/investor requirements shall apply. All policies shall name as additional insureds: (1) Owner (a to-be-formed California limited partnership); and (2) Mercy Housing California and their directors. The Consultant may be required to add additional lenders, investors, the Architect, and their consultants as additional insureds as requested.

B. Pricing, Premium Time, and Schedule

To avoid the scope and cost gaps experienced on comparable projects, the following will be incorporated:

• Premium time – the proposal shall state the assumed split of standard vs. premium (over-time/weekend/holiday) hours, particularly for mat slab and deck pours that may run over-time or weekend shifts. Premium-time rates shall be fixed in the rate schedule.

• Standby and show-up time – the rate schedule shall define standby time, show-up/mini-mum charges, and the notice required to cancel an inspection without charge.

• Schedule basis – pricing shall be tied to the Construction Schedule (Attachment C). The NTE assumes the durations in that schedule.

• Re-forecasting – if the construction schedule is extended, the Consultant shall provide a cost-to-complete forecast based on the updated schedule before performing work beyond the NTE. No work beyond the NTE shall proceed without prior written authorization.

• Invoicing – monthly invoices shall include a schedule of values, percent complete, amount billed to date, balance remaining, and a forecast-to-complete by line item.

C. Grounds for Rejection

The Developer reserves the right to reject any or all proposals if: (1) the proposal was not submitted by the required deadline; (2) the proposal is incomplete; or (3) the Developer withdraws the RFP.

D. Consultant Contract

The selected firm will be required to enter into a consultant contract with the Developer on the Developer’s standard form.

7. Developer’s Rights and Options The Developer reserves the right to postpone or withdraw this request at any time, to reject any and all proposals without indicating any reason for such rejection, or to negotiate with any or none of the respondents.

— END OF RFP —

7. Developer’s Rights and Options