BAA-AFRL-RQKM-2016-0010.pdf

As of 21 Aug 2015

1-Step Broad Agency Announcement

Overview Information

NAICS Code: The NAICS Code for this acquisition is 541712 and the small business size standard is 1000 employees.

Federal Agency Name: Air Force Research Laboratory, AFRL/RX Materials and Manufacturing Directorate

Broad Agency Announcement Title: Technical Operations V (TOPS V)

Broad Agency Announcement Type: Initial Announcement

Broad Agency Announcement Number: BAA-AFRL-RQKM-2016-0010

Catalog of Federal Domestic Assistance (CFDA) Number(s): Not applicable

Proposal Due Date and Time: 16 May 2016, 3:00PM, Local Time.

NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3). It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late.” Furthermore, note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Be advised, if the U.S. Postal Service is used, this building only receives U.S. Postal Mail twice a week and delivery by that means may not meet the proposal due date and time. Early proposal submission is encouraged.

Submission: Proposals must be submitted to the Contracting Point of Contact (POC): Zachary Reynolds or to Mary Ann Sharits, AFRL/RQKMS, Bldg 45, 2130 8th St., Wright-Patterson AFB, OH 45433-7541.

Solicitation Request: Air Force Research Laboratory, (AFRL/RX Materials and Manufacturing Directorate), Wright Research Site, Air Force Research Laboratory, Wright Research Site is soliciting technical and cost proposals on the research effort described below.

Type of Contract: The Air Force reserves the right to award the contract type that is best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the FAR. It is anticipated that awards under this BAA will generally be Indefinite Delivery/Indefinite Quantity (ID/IQ) contract(s) with Cost Plus Fixed Fee Completion type task orders. Potential to award “C” type contracts may be considered based on technical merit, importance to agency programs, and funds availability. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

Estimated Program Cost: $43,750,000.00

Anticipated Number of Awards: The Air Force anticipates making two awards based on this Announcement, but reserves the right to award zero, one or more contracts for all, some or none of the solicited effort based on the offeror’s ability to perform desired work and funding fluctuations.

Brief Program Summary: The objective of this program is to provide the Air Force Research Laboratory Materials and Manufacturing Directorate (RX) with maximum flexibility and visibility related to evolving materials and manufacturing technology. The purpose of the program is to focus on the translation of promising research into solutions for broadly defined military needs and where indicated, make the transition into the design and development phase with a focus on improving or developing new materials and manufacturing processes based on that applied research and advanced development technology. The research and development efforts will be centered on the following: macromolecular materials, materials models and uncertainty methods that will lessen reliance on experimentation, computational materials science, nano-structured materials, prognostics, thermal protection materials, life prediction/models, lightweight materials for space access, multifunctional materials, materials for conductive gap treatments, and microwave and power control.

Communication Between Prospective Offerors and Government Representatives: An overriding principle is to ensure that all potential offerors are treated fairly and equitably. Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals.

Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the Government. As a caveat, the Air Force PM cannot shed light on possible ideas and technical solutions to potential offerors. The Air Force will guard against disclosure of confidential business and technical information to an offeror that could create an unfair competitive advantage. Further, the Air Force will not lead or direct potential offerors on how to propose an approach or solve a problem. Any relevant information that is conveyed to a potential offeror will be publicly available to all offerors via an amendment to the BAA. The primary points of contact will be the program manager, the contracting officer, and the contract negotiator before and after BAA release.

Potential offerors shall channel all questions in association with this Announcement to the following points of contact:

For technical questions: Mark Groff, Program Manager, AFRL/RXOP, 2977 Hobson Way, Area B, Bldg. 653, Room 330 Wright-Patterson AFB, OH, 45433-7750, phone number: (937) 255-9836, e-mail address: mark.groff.1@us.af.mil

For contracting questions:

(1) Zach Reynolds, Contract Negotiator, AFRL/RQKMS, 2130 Eighth Street, Area B, Bldg. 45, Wright-Patterson AFB, OH, 45433-7541, phone number: (937) 713- 9884, e-mail address: zachary.reynolds@us.af.mil

(2) Mary Ann Sharits, Contracting Officer, AFRL/RQKMS, 2130 Eighth Street, Area B, Bldg. 45, Wright-Patterson AFB, OH, 45433-7541, phone number: (937) 713- 9898, e-mail address: mary.sharits@us.af.mil

Full Text Announcement

I. Program Description: Air Force Research Laboratory, (AFRL/RX Materials and

Manufacturing Directorate) is soliciting technical and cost proposals on the following research effort:

1. Statement of Objective/Description of Technical Area(s): The objective of this program is to conduct research and development and technical transition in the areas of biotechnology, biologically derived or inspired materials, flexible electronics material development, structures and devices for energy storage/generation/transduction applications as well as for sensing, communication, and opto-electronic applications, nanostructured and biological materials, metamaterials, organic and inorganic hybrid materials systems and devices. Biotechnology and flexible electronics fields under development are candidates for use in air, space, physiological monitoring and existing Air Force assets and weapon systems applications.

Research and development and technical transition will also include the evaluation of new and/or modified materials systems and new/improved laboratory procedures, analytical, characterization, and modeling techniques to evaluate materials performance. The ultimate goal is the development of materials and processing methodologies that are vital to create advanced materials and devices for the Air Force. Relevant environment testing and user evaluations will be vital components in the technology transition phase of development.

The following initial Task Orders are anticipated:

Task Order 0001: Research and development of plasmonic, electro-optical and optical materials for use in novel imaging, integrated photonic, quantum information, and communication systems. Specifically, the works should cover novel metal and ceramic plasmonic materials for visible, mid-IR and long wave IR as well as active materials for modulators, waveguides, isolators, detectors and emitters. Materials which enable the manufacture of surface based optical systems such as diffractive optics, planar optics, filters, beam formers and conditioners for both narrow band and wide band applications. Additionally, materials which as bulk or surface provide functionality for multiple spectral domains (both RF and Optical, for example) of operation are sought to enable novel system concepts. Manufacturability of systems and processability of materials are a focus of investigation to enable affordable and flexible use in novel technologies. Research activities will consist of basic material fabrication and characterization as well as device level fabrication and performance evaluation and system level demonstration of novel capabilities.

Task Order 0002: Research and development to mature, test, evaluate, and demonstrate eye protection devices for air crews. The effort should focus on technology maturation of a “next generation” device based on liquid crystals that will serve as the basis of in-band optical shutters on flexible substrates in a spectacle form factor. The contractor shall identify, mature, develop, and integrate advanced circuit designs and algorithms to power liquid crystal optical protection devices. This circuit should be connected to a light sensor to drive the optical protection.

Failure to provide a TO Proposal for each of the two task orders will result in the offeror being found ineligible to receive an award.

2. Within Scope Modifications: Potential offerors are advised that due to the inherent uncertainty of research and development efforts, awards resulting from this announcement may be modified during performance to make within scope changes.

3. Deliverable Items:

a. Data Items: Refer to attached DD FORM 1423-1, Contract Data

Requirements List (CDRL) (includes AFRL Form 25, All Purpose Checklist, ANZI/NISO Format Guidelines, and Standard Form 298, Report Documentation Page), dated 4 September 2014, which includes the following data items (Attachment 1):

• Data Item A001: DI-MISC-80711A/T, Scientific & Technical Reports

(final is required for each TO)

• Data Item A002: DI-FNCL-80331A/T, Funds & Man-hour Expenditure

Report (monthly)

• Data Item A003: DI-MGMT-81468/T, Contract Funds Status Report

(CFSR) (quarterly)

• Data Item A004: DI-MGMT-80368A/T, Technical Status Report

(quarterly)

• Data Item A005: DI-MGMT-81373/T, Presentation Material (quarterly)

• Data Item A006: DI-MGMT-81453/T, Data Accession List (as req’d)

• Data Item A007: DI-MISC-80169/T, Still Photo Coverage (as req’d)

• Data Item A008: DI-ADMN-81250A/T, Conference Minutes (as req’d)

• Data Item A009: DI-ADMN-81249A/T, Conference Agenda (as req’d)

• Data Item A010: DI-MISC-80508A/T, Technical Report/Study Services

(at the end of each task order)

• Data Item A011: DI-MCCR-80700/T, Computer Software Product End

Items (as req’d)

• Data Item A012: DI-GDRQ-81257A/T, Mathematical Model Finite

Element Analysis (as req’d)

• Data Item A013: DI-MISC-80711A/T, Scientific and Technical Reports

(annually)

• Data Item A014: DI-IPSC-81488/T, Computer Software Product (as gen)

b. Software: To be determined per individual task order.

c. Hardware: To be determined per individual task order.

d. Other: Residual test or research samples, as required or available.

4. Schedule:

a. Overall effort: The Basic overall ID/IQ contract award(s) will have a 60 month task ordering period with an additional 36 months completion period for a total of 96 months.

b. Data Items: Specified on individual CDRL(s). A final report will be delivered with each Task Order.

c. Software: When applicable and as scheduled based on Task Order requirements.

d. Hardware: When applicable and as scheduled based on Task Order requirements.

5. Other Requirements:

a. This announcement incorporates FAR and supplement provisions and clauses by reference. The full text of provisions and clauses can be found at http://farsite.hill.af.mil/

b. Program security classification: Up to and including Top Secret shall be required; this effort requires a Top Secret facility clearance. Refer to Attachment 3 for the DD Form 254, Contract Security Classification Specification. Offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at http://www.dss.mil. The level of safeguarding capability is not applicable to this contract since classified material will be stored in a government safe.

c. OPSEC: Refer to the section, Security Requirements, which is identified in the Statement of Objectives (SOO’s) for the Basic Contract and Task Orders.

d. Export Control: Information involved in this research effort will be subject to Export Control (International Traffic in Arms Regulation (ITAR) 22 CFR 120-131, or Export Administration Regulations (EAR) 15 CFR 710-774). A certified DD Form 2345, Militarily Critical Technical Data Agreement, is required with the offeror’s proposal submission.

e. Export-Controlled Items: As prescribed by DFARS 225.7901-4, DFARS 252.225-7048, “Export-Controlled Item (JUN 2013)” is contained in this solicitation. This clause shall be contained in ALL resulting contracts.

6. Other Information:

a. Government Furnished Property (GFP) availability: The use of GFP will be determined on a Task Order basis, if requested by the offeror.

In accordance with FAR 45.201(b), the contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation or rehabilitation costs.

b. Base Support/Network Access: The basic ID/IQ contract(s) issued as a result of this solicitation will not include any Base Support. However, for those Task Orders that use Base Support, on-site facilities will be provided throughout this program. Base support should be requested on an individual Task Order basis for further consideration by the Air Force.

i. Available Base Facilities:

Office space, as well as Base computer/network access will be provided for those working full-time on-site when requested. Base support in these buildings consists of internet access, office space and equipment (i.e. desks, chairs, etc.) and phone services for contractor personnel. On-site contractor personnel will be provided computer accounts on the base computer network pending approval of systems access request and completion of the requisite training.

Additional base support may be provided by the Government as needed for accomplishment of specific tasks.

ii. Voluntary Protection Program (VPP): Wright-Patterson AFB is participating in and is pursuing recognition under the Occupational Safety and Health Administration’s (OSHA) Voluntary Protection Program (VPP), VPP is a systems approach to identify, evaluate, prevent, and control occupational hazards to prevent injuries/illnesses by promoting effective worksite safety and health protection. VPP is required for applicable contractors defined as “contractors working on an Air Force Installation for more than 1,000 hours per quarter to include construction and services contracts.”

Contractors are responsible for managing their own safety and health program (Public Law 91-596). Contractors are advised to become familiar with VPP and how their performance is linked to the installations pursuit of VPP recognition at the OSHA website, http://www.osha.gov/dcsp/vpp/index.html. Applicable contractors are required to submit three years of Total Case Incidence Rate (TCIR)/Day Away, Restricted and/or Transfer Case Rate (DART) data with their proposal for the government’s evaluation. The TCIR and DART are the number of recordable injuries and illness cases per 100 fulltime employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given timeframe. Instructions for computing the TCIR and DART data can be found at the OSHA website. Contractors must also provide a copy of their Safety and Health Plan and corresponding site checklist with their proposal which must be accepted by the installation safety officer prior to contract performance. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work area.

Additionally, installation specific references and policies may be included/attached. The plan shall:

Demonstrate management commitment to employee safety and health;

Identify the application of the safety and health plan to subcontractor;

Identify the roles and responsibilities of the following individuals: Management, Supervisors, Employees, and Safety Coordinator;

Identify applicable safety rules and regulations;

Include a worksite hazard analysis to include base-line hazard identification and required control measures;

Identify a job site analysis to include hazards of tasks required to control measures;

Identify employee safety and health training requirements and the documentation process;

Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

Include employee hazard reporting procedures;

Identify individual(s) responsible for corrective actions hazards;

Identify first aid/injury procedures;

Identify procedures for accident investigation and reporting;

Identify emergency response procedures; and Identify the process for tracking controlled hazards in contractor work areas.

An applicable contractor is responsible for establishing these requirements for all subcontractors who qualify as applicable contractors under the resulting contract. In addition, applicable contractors will be required to submit their TCIR and DART rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

c. Multiple Awards: Multiple awards subject to Fair Opportunity are anticipated.

d. Data Rights Desired:

(1) Technical Data: Unlimited Rights

(2) Non-Commercial Software (NCS): Unrestricted Rights

(3) NCS Documentation: Unlimited Rights

(4) Commercial Computer Software Rights: Customary License

The Air Force Research Laboratory is engaged in the discovery, development, and integration of warfighting technologies for our air, space, and cyberspace forces. As such, rights in technical data and NCS developed or delivered under this contract are of significant concern to the Government. The Government will therefore carefully consider any restrictions on the use of technical data, NCS, and NCS documentation which could result in transition difficulty or less-than full and open competition for subsequent development of this technology.

In exchange for paying for development of the data, the Government expects technical data, NCS, and NCS documentation developed entirely at Government expense to be delivered with Unlimited Rights.

Technical data, NCS, and NCS documentation developed with mixed funding are expected to be delivered with at least Government Purpose Rights. Offers that propose delivery of technical data, NCS, or NCS documentation subject to Government Purpose Rights should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the program, and address whether those portions or processes are segregable. The Government expects that delivery of technical data, NCS, and NCS documentation subject to Government Purpose Rights will fully meet program needs.

Offerors that propose delivery of technical data, NCS, or NCS documentation subject to Limited Rights, Restricted Rights, or Specifically Negotiated License Rights will be considered. Proposals should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated and how the incorporation will benefit the program.

Offerors are reminded that the Identification and Assertion of Restrictions on the Government’s Use, Release, or Disclosure of Technical Data or Computer Software (the assertions list), required under DFARS 252.227- 7013 and DFARS 252.227-7014, is included in Section K and due at time of proposals. Assertions must be completed with specificity with regard to each item, component, or process listed. Nonconforming assertions lists will be rejected.

Note that DFARS 252.227-7014(d) describes requirements for incorporation of third party computer software (commercial and noncommercial). Any commercial software to be incorporated into a deliverable must be clearly identified in the proposal. Because many commercial software licenses are not transferrable or may not be acceptable to the Government, commercial software licenses proposed for delivery to the Government must be approved by the contracting officer prior to award.

As used in this subparagraph, the terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Limited Rights in technical data are as defined in DFARS 252.227-7013. The terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Restricted Rights in noncommercial computer software and noncommercial software documentation are as defined in DFARS 252.227-7014. The term Commercial Computer Software is as defined in DFARS 252.227-7014.

II. Award Information

1. Anticipated Award Date: 3rd Quarter CY 2016

2. Anticipated funding for the program (not per contract) FY16: $5M, FY17:

$5M, FY18: $6.75M, FY19: $6M, FY20: $6M, FY21: $5M, FY22: $5M,

FY23: $5M (Total of $43.75M) This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. Potential offerors should be aware that due to unanticipated budget fluctuations funding in any or all areas may change with little or no notice.

III. Eligibility Information

1. Eligible Offeror: This is an unrestricted solicitation. Small businesses are encouraged to propose.

2. Cost Sharing or Matching: Cost Sharing is not required.

3. Federally Funded Research and Development Centers: The following guidance is provided for Federally Funded Research and Development Centers (FFRDCs) contemplating submitting a proposal, as either a prime or subcontractor. FAR 35.017-1(c)(4) prohibits an FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC (with exceptions stated in DFARS 235.017-1(c)(4)). There is no regulation prohibiting an FFRDC from responding to a solicitation. However, the FFRDC’s sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the FFRDC, and that determination must be included in the FFRDC’s proposal. In addition, AFRL must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry.

Only after these determinations are made, would a determination be made concerning the FFRDC’s eligibility to receive an award.

4. Government Agencies: If a Government agency is interested in performing work, contact the Program Manager identified in the BAA. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this announcement.

5. Other:

a. Foreign participation: Foreign participation is not authorized.

b. DD Form 2345 (Militarily Critical Technical Data Agreement): This acquisition involves data that are subject to export control laws and regulations. Only contractors who are registered and certified with the Defense Logistics Services Center (DLSC) and have a legitimate business purpose may participate in this solicitation. Contact the Defense Logistics Services Center, 74 Washington Avenue N., Battle Creek, Michigan 40917-3084 (1-800-352-3572) for further information on the certification process. You must submit a copy of your approved DD Form 2345, Militarily Critical Technical Data Agreement, with your proposal.

d. There are no limits on the number of proposals an offeror may submit.

e. You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date as identified above.

IV. Proposal and Submission Information

1. Overview: Proposals submitted shall be in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. The Government intends to evaluate proposals and award some, all, or none of the proposals received without negotiation/discussion;

however, the Government reserves the right to negotiate with those offeror(s) whose proposal is selected for funding.

Offerors should be alert for any BAA amendments that may change proposal requirements or permit extensions to the proposal submission date.

For additional information, a copy of the Broad Agency Announcement (BAA) Guide for Industry is located at http://www.wpafb.af.mil/shared/media/document/AFD-150518-026.pdf

2. Content and Form of Proposal Submission: The paragraphs below identify proposal format and content.

a. General Instructions:

i. Offerors should apply the restrictive notice prescribed in FAR 52.215-

1(e) Instructions to Offerors—Competitive Acquisition. Offerors should consider proposal instructions contained in the Broad Agency Announcement (BAA) Guide for Industry, which can be accessed on line at https://cs.eis.afmc.af.mil/sites/contracting/AFRL/BAA%20Guidance/BA AIndGuide_Mar_2015.pdf. This guide is specifically designed to assist the offeror in understanding the BAA proposal process.

ii. Technical/management and cost/business volumes should be submitted in separate volumes and must be valid for 180 days.

iii. Proposals must reference Announcement Number BAA-AFRL-RQKM- 2016-0010.

iv. Offerors must submit one (1) original and two (2) hard copies of their proposals via mail to the Contracting POC.

v. Offerors must include two (2) CDs in Microsoft Office or Adobe format containing all electronic versions of required submittals. All electronic versions must match the hard copies.

a) The cost file(s) spreadsheets must be in Microsoft Excel and include the formulas for calculating cost element bases (i.e., G&A, O/H, etc.)

b) The CDs should be labeled with the company name and proposal title.

vi. Offerors are advised that only Contracting Officers are legally authorized to contractually bind or otherwise commit the Government.

vii. The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

viii. No classified technical proposals or cost volumes are expected.

Offerors are encouraged to keep all elements of the proposal package unclassified. In the rare case where an offeror has a need to submit a classified appendix, please contact the technical POC for delivery instructions.

b. Offerors must propose each of the following to be considered for an IDIQ award:

i. Basic IDIQ

a) Basic IDIQ proposal-Technical and Management

b) Basic IDIQ Statement of Work (SOW) in response to applicable

Statement of Objectives (SOO)

c) Basic IDIQ Business Proposal (including Subcontracting Plan, if applicable, in accordance with FAR 19.7)

ii. Task Order (T.O.) 0001

a) T.O. 0001 Proposal-Technical and Management

b) T.O. 0001 SOW in response to applicable SOO

c) T.O. 0001 Cost (T.O.s only) and Business Proposal

iii. T.O. 0002

a) T.O. 0002 Proposal-Technical and Management

b) T.O. 0002 SOW in response to applicable SOO

c) T.O. 0002 Cost (T.O.s only) and Business Proposal

c. Technical/Management Proposal:

i. Page Limitations: The following describes proposal page limitations:

a) The Technical/Management Proposal shall be limited to 50 pages for the basic ID/IQ and the Technical/Management Proposal shall be limited to 25 pages per task order. Technical/Management proposals and Statements of Work must be provided in Microsoft Word. Signed pages may be submitted in Adobe. The SOW page limitation for both the Basic Contract and the task orders is 10 pages per document.

b) Font shall be standard 10-point business font Arial.

c) Character spacing must be “normal,” not condensed in any manner.

d) Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom.

e) All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items.

f) Pages shall be numbered starting with the cover page being Page 1, and the last page being no greater than Page 1. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, etc.

NOTE: Resume information will not be included in the proposal page limitation.

g) The proposal page limit does not include the offeror’s proposed Statement of Work (SOW); however, the same formatting rules apply to the SOW, which is limited to 10 pages for the Basic Contract and 10 pages for each task order.

h) Please Note: The Government will check the proposal and SOW for conformance to the stated requirements. Any pages in excess of the stated page limitation after the format check will not be considered for evaluation purposes.

ii. The Technical/Management proposal(s) for the Basic ID/IQ, TO’s 0001 and 0002 shall include a discussion of the nature and scope of the research and the technical approach. Additional information on prior work in this area, descriptions of available equipment, use of base support (if desired), data and facilities and resumes of personnel who will be participating in this effort should also be included as attachments to the technical proposal. (This/These) volume(s) shall/ include a SOW(s) detailing the technical tasks proposed to be accomplished under the proposed effort and suitable for contract incorporation. Do not include any proprietary information in the SOW. Refer to the BAA Guide for Industry referenced above to assist in SOW preparation.

iii. Any questions concerning the technical proposal or SOW preparation shall be referred to the Contracting POC.

d. Cost/Business Proposal:

i. Separate the proposal into a business section and cost section (for

TO’s only). Adequate price competition is anticipated

a) See Attachment 1 for the Model Contract(s). Note that the document awarded may include contract line items (CLINs)/clauses/articles in addition to those in the model(s), and/or some of the CLIN/clauses/articles in the model(s) may be deleted, depending on the specific circumstances of the individual award.

Any additions or deletions will be negotiated with the offeror prior to award.

b) The business section should contain all business aspects to the proposed contract, such as type of contract, any exceptions to terms and conditions of the announcement including the model contract, any information not technically related, etc. Provide rationale for exceptions.

c) Associate Contractor Agreements: Associate Contractor Agreements (ACAs) are agreements between contractors working on Government contracts that require them to share information, data, technical knowledge, expertise, or resources. The contracting officer may require ACAs when contractors working on separate Government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects. Prime contractor to subcontractor relationships do not constitute ACAs.

For each award, the contracting officer will identify associate contractors with whom agreements are required.

d) Identify any technical data that will be delivered with less than unlimited rights.

e) Subcontracting Plans: For efforts to exceed $700,000, Subcontracting Plans shall be submitted in the cost/business proposal. Reference FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) for subcontracting plan requirements. Small business concerns are exempt from this requirement. If an IDIQ contract arrangement is anticipated, the basis for the subcontracting plan should reflect the entire ceiling amount.

f) Limitations on Pass-Through Charges: As prescribed in FAR 15.408(n)(1) & 15.408(n)(2), provisions 52.215-22, “Limitations on Pass Through Charges- Identification of Subcontract Effort (Oct 2009),” apply.

g) Completed Certifications and Representations (Section K) are due with the proposal. Certifications and Representations (Section K) can be found at Atch 2. Offerors may also be required to submit updated or supplemental Certifications and Representations based on the specifics of their proposal.

h) If an offeror proposes the use of Government Furnished Property (GFP) the offer must specifically identify each piece of GFP in the Cost/Business Proposal and propose and substantiate a rental cost for evaluation proposes in accordance with FAR 45.202. Include the following information in the proposal:

(i) A list describing all Government property that the offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);

(ii) The dates during which the property will be used and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

(iii) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and

(iv) The voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property.

ii Cost Element Breakdown: Clear, concise, and accurate cost proposals reflect the offeror's financial plan for accomplishing the effort contained in the technical proposal. As a part of its cost proposal, the offeror shall submit the information outlined below, together with supporting breakdowns. All direct costs (labor, material, travel, computer, etc.) as well as labor and overhead rates should be provided by contractor fiscal year (CFY). Detailed cost element breakdowns by Government Fiscal Year or calendar year are not required. The supporting schedules may include summary level estimating rationale used to generate the proposed costs. The cost element breakdown(s) should include the following if applicable.

a) Direct Labor: Direct labor should be detailed by number of labor hours by category of labor.

b) Labor and Overhead Rates: Direct labor hours, with their applicable rates, must be broken out and the bases used clearly identified. The source of labor and overhead rates and all pricing factors should be identified. For instance, if a Forward Pricing Rate Agreement (FPRA) is in existence, that should be noted, along with the Administrative Contracting Officer’s (ACO's) name and telephone number. If the rates are based on current experience in your organization, provide the historical base used and clearly identify all escalation, by year, applied to derive the proposed rates. If computer usage is determined by a rate, identify the basis used and rationale used to derive the rate.

c) Material/Equipment: List all material/equipment items by type and kind with associated costs and advise if the costs are based on vendor quotes, data and/or engineering estimates; provide copies of vendor quotes and/or catalog pricing data.

d) Subcontractor Costs: Submit all subcontractor proposals and analyses with your cost proposal (See FAR 15.404-3(b)). If the subcontractor will not submit cost and pricing information to the offeror, this information must be submitted directly to the Government for analysis. On all subcontracts and interdivisional transfers, provide the method of selection used to determine the subcontractor and the proposed contract type of each subcontract.

An explanation shall be provided if the offeror proposes a different amount than that quoted by the subcontractor. The offeror’s proposal must:

(i) Identify principal items/services to be subcontracted.

(ii) Identify prospective subcontractors and the basis on which they were selected. If non-competitive, provide selected source justification

(iii) Identify the type of contractual business arrangement contemplated for the subcontract and provide rationale

(iv) Identify the basis for the subcontract costs (e.g., firm quote or engineering estimate, etc).

(v) Identify the cost or pricing data submitted by the subcontractor.

(vi) Provide an analysis of the proposed subcontract in accordance with FAR 15.404-3(b). Provide an analysis concerning the reasonableness, realism and completeness of each subcontractor’s proposal. If the analysis is based on comparison with prior prices, identify the basis on which the prior prices were determined to be reasonable. The analysis should include, but not be limited to, an analysis of: materials, labor, travel, other direct costs and proposed profit or fee rates.

e) Special Tooling or Test Equipment: When special tooling, and/or test equipment is proposed, attach a brief description of items and indicate if they are solely for the performance of this particular contract or project and if they are or are not already available in the offeror's existing facilities. Indicate quantities, unit prices, whether items are to be purchased or fabricated, whether items are of a severable nature and the basis of the price. These items may be included under Direct Material in the summary format.

f) Consultants: When consultants are proposed to be used in the performance of the contract, indicate the specific project or area in which such services are to be used. Identify each consultant, number of hours or days to be used and the consultant's rate per hour or day. State the basis of said rate and give your analysis of the acceptability of the consultant's rate.

g) Travel: Travel costs must be justified and related to the needs of the project. Identify the number of trips, the destination and purpose. Travel costs should be broken out by trip with number of travelers, airfare, per diem, lodging, etc.

h) Computer Use: Detail the amount and kind of computer usage, the cost, and how the costs were derived.

i) Facilities Capital Cost of Money: If Facilities Capital Cost of Money is proposed, a properly executed DD Form 1861 is required.

j) Project Funding Profile: Offerors should include a project funding profile by Government Fiscal Year (GFY) (1 Oct through 30 Sept) for budgetary purposes. This will enable the Government to easily identify program funding needs by GFY.

k) Exceptions: If an offeror takes exceptions to the requirements called out in the announcement (e.g., base support, Government-furnished property (GFP), CDRLs), the exceptions should be clearly stated in the cost proposal.

i) Forward Pricing Rate Agreements: Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

j) Page limitations: Cost/Business proposals have no page limitations.

e. Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

V. Proposal Review Information

1. Evaluation Criteria: Proposals will be evaluated against the criteria listed below. The technical aspect, which is ranked as the first order of priority, shall be evaluated based on the following criteria:

The Basic Contract proposal (Part A) will be evaluated on Technical aspects (descending order of importance), with the evaluation of the Basic Contract to be of greater importance to the evaluation of Task Orders 0001 and 0002.

The Task Order proposals (0001 and 0002) (Part B) will be evaluated on Technical and Cost aspects (descending order of importance), with the evaluation of each Task Order proposal determined to be of equal importance.

a. Technical:

Part A – Basic ID/IQ Contract Proposal Technical Evaluation Criteria (Subfactors are of Descending Order of Importance):

i. The offeror’s understanding of the complete scope of the technical effort required to meet program goals.

ii. Unique and innovative approaches proposed to accomplish the technical objectives of the program. New and creative solutions and/or advances in knowledge, understanding, technology, and the state-of-the-art.

iii. Soundness of the offeror’s technical/management approach, schedule and risk management for achieving program goals.

iv. Availability of qualified technical personnel and the offeror’s experience with the applicable technologies.

v. Availability, from any source, of necessary research, test, laboratory, or shop facilities.

Part B – Task Order Proposals (TOs are of Equal Importance) Technical Evaluation Criteria (Subfactors are of Descending Importance):

i. Unique and innovative approaches proposed to accomplish the technical objectives of the task order. New and creative solutions and/or advances in knowledge, understanding, technology, and the state-of-the-art.

ii. The offeror’s understanding of the complete scope of the technical effort required to meet task order goals.

iii. Soundness of the offeror’s technical approach, schedule and risk management for achieving task order goals.

iv. The potential for AFRL to transition the research and development deliverables to future Government needs. Any proposed restriction on technical data or computer software will be considered.

v. Availability of qualified technical personnel and the offeror’s experience with the applicable technologies.

vi. Availability, from any source, of necessary research, test, laboratory, or shop facilities.

b. Cost/Price: The cost evaluation includes the realism of the proposed cost. Cost/Price is a substantial factor, but ranked as the second order of priority. (If an offeror proposes the use of GFP other than any GFP identified in this BAA, and that proposed GFP provides the offeror an unfair competitive advantage, then FAR 45.202 requires rental equivalent be applied to the Cost Factor for evaluation purposes only).

2. Review and Selection Process

a. Categories: Based on the evaluation, proposals will be categorized as Highly Recommended, Selectable, or Not Selectable (see definitions below). The selection of one or more sources for award will be based on the evaluation, as well as importance to agency programs and funding availability.

i. Highly Recommended: Proposals are recommended for acceptance if sufficient funding is available, and normally are displaced only by other Highly Recommended proposals.

ii. Selectable: Proposals are recommended for acceptance if sufficient funding is available, but at a lower priority than Highly Recommended Proposals. May require additional development. To ensure a diversity of approaches, a Selectable proposal may be prioritized over a Highly Recommended proposal if the Selectable proposal presents a unique approach unlike any of the Highly Recommended proposals.

iii. Not Selectable: Even if sufficient funding existed, the proposal should not be funded.

Note: The Air Force anticipates making two awards based on this Announcement, but reserves the right to award zero, one or more contracts for all, some or none of the solicited effort based on the offeror’s ability to perform desired work and funding fluctuations. When the Air Force elects to award only a part of a proposal, the selected part may be categorized as Highly Recommended or Selectable, though the proposal as a whole may not merit such a categorization.

b. No other evaluation criteria will be used. The Air Force reserves the right to select for award any, all, part or none of each proposal received.

c. Prior to award of a potentially successful offer, the Contracting Officer will make a determination regarding price reasonableness.

VI. Award Administration Information

1. Award Notices: Offerors will be notified whether their proposal is recommended for award on or about 10 May 2016. The notification is not to be construed to mean the award of a contract is assured, as availability of funds and successful negotiations are prerequisites to any award.

2. Administrative and National Policy Requirements: See Section I.

3. Reporting: The Contract Data Requirements List (CDRL) is applicable as provided in Attachment 4 to this Announcement. Applicable CDRL requirements will be task order dependent.

VII. Other Information

1. Acquisition of Commercial Items: Based upon market research, the Government is not using the policies contained in Part 12, Acquisition of Commercial Items, in this solicitation. However, interested offerors may identify to the Contracting Officer their interest and capability to satisfy the Government’s requirement with a commercial item within 15 days of this notice.

2. Support Contractors: Only Government employees will evaluate proposals for selection. Offerors are advised that employees of commercial firms under contract to the Government may be used to administratively process proposals, monitor contract performance, or perform other administrative duties requiring access to other contractors' proprietary information. These support contracts include nondisclosure agreements prohibiting their contractor employees from disclosing any information submitted by other contractors or using such information for any purpose other than that for which it was furnished.

3. Debriefings: If a debriefing is requested in accordance with the time guidelines set out in FAR 15.505 and 15.506, a debriefing will be provided, but the debriefing content may vary to be consistent with the procedures that govern BAAs (FAR 35.016).

4. Item Unique Identification and Valuation. It is DoD policy that contractors shall be required to identify the Government’s unit acquisition cost for all deliverable end items for which Item Unique Identification applies.

Therefore, proposals must clearly break out the unit acquisition cost for any deliverable items. See DFARS 211.274-3, Policy for Valuation, for more information. (Per DoD, “fully burdened unit costs” to the Government would include all direct, indirect, G&A costs, and an appropriate portion of fee). For more information, see the following website:

http://www.acq.osd.mil/dpap/pdi/uid/index.html.

5. Pre-Award Clearance: Pursuant to FAR 22.805, a preaward clearance must be obtained from the U.S. Department Of Labor, Employment Standards Administration, Office Of Federal Contract Compliance Program’s (OFCCP) prior to award of a contract (or subcontract) of $10,000,000 or more unless the contractor is listed in OFCCP’s National Preaward Registry http://www.dol-esa.gov/preaward. Award may be delayed if you are not currently listed in the registry and the contracting officer must request a preaward clearance from the OFCCP.

6. Updates of Publicly Available Information Regarding Responsibility Matters: Any contract or assistance award that exceeds $500,000.00; and when offeror checked “has” in paragraph (b) of the provision FAR 52.209-7, shall contain the clause/article, FAR 52.209-9 “Updates of Publicly Available Information Regarding responsibility Matters (JUL 2013).”

7. Proposal Reminders: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

a. Proposals are due to the Contracting POC.

b. Proposals are due no later than the due date and time specified in this announcement.

c. Proposal page limits are strictly enforced.

d. The Cost/Business Proposal must contain all information described in the

Content and Form of Proposal Section.

e. Offerors other than small businesses must include a subcontracting plan.

f. Proposals must be submitted in the format specified.

g. Offerors who have Forward Pricing Rate Agreements (FPRA’s) or Forward

Pricing Rate Recommendations (FPRR’s) should submit them with their proposal.

h. If a DD254 is applicable, offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil.

i. If effort is subject to export control, offerors must submit a Certified DD Form 2345, Militarily Critical Technical Data Agreement, with proposal.

ATTACHMENTS

List of Attachments:

1. Model Contract

2. Section K- Representations and Certifications

3. DD 254 (if applicable)

4. CDRLs

5. Basic Statement of Objectives and Task Order SOOs

6. Statement of Work Template