266_State+Contract+Summary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

This contract is for packing supplies and/or moving services for the relocation of equipment and furnishings used in governmental offices and other facilities on an as needed basis.

CONTRACT SERVICES

1. Move items from one area to another within the same building

2. Move items between locations

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to N.D.C.C § 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C § 39-04.2, and the International Peace Garden (hereafter known as “Ordering Agencies”). Participation in this open-ended contract is not mandated; therefore, the estimated volume of this contract is not known. CONTRACTOR may contact the Procurement Officer for assistance in determining whether an entity is eligible to purchase under this contract.

MOVING SERVICE AGREEMENT

1. Must be completed before service begins.

2. Moving service form is attached to contract web page

3. Instructions:

a. Moving Service Agreement, and fill out with service and conditions specific to the purchasing agency.

b. Email the Moving Service Agreement to the Contract Representative.

c. The Contract Administrator does not need a copy of the Moving Service Agreement. If agency specific PA requirements change, amend the participating addendum with the contractor, and copy contract administration

LOCATION OF WORK

1. In town- those locations within 30 miles from the contractor’s location or other local office. Time charges shall begin upon contractor’s arrival at the job site. Travel time to and from the job site, which does not involve the actual move, will not be paid.

2. Out of town- those locations greater than 30 miles from the contractor’s location or other local office. Time charges shall begin upon contractor’s employees dispatched from the contractor’s facility or other identified location for the specified job. Time charges shall apply again when the contractor’s employees are dispatched from the agency facility back to the contractor’s facility or other identified location.

DAMAGE CLAIMS FOR GOODS

All claims for damaged or lost equipment, furniture, etc. must be satisfied within thirty (30) calendar days after the date of the receipt of notice at one hundred percent (100%) of repair or replacement cost. If during a move under this Contract the contents of any carton become dislodged, disordered or disassociated from its original carton/packaging, the contractor shall reimburse the agency at an hourly rate of $20.00 per hour plus materials to reorganize and repack, if required, the original contents.

PURCHASING CARDS

The Purchasing Agency may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Agency.

TAXES

The State does not pay sales tax or federal excise tax. The state sales tax exemption number is E-2001. The federal tax-free transaction number is 45-70-0010K. The Purchasing Agency will furnish a tax exempt certificate upon request.

PRICING FOR SERVICES

Contractor price schedule is attached to this website.

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