81141902-VITA-18-ACS - Information Technology Research and Advisory Services - How to Use This Contract.pdf
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- Contract number
- 81141902-VITA-18-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for Information Technology Research and Advisory Services (Contract 81141902-VITA-18-ACS) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is intended for use by state agencies in Florida, with specific instructions for procurement procedures and guidelines for eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code.
The contract covers Information Technology Research and Advisory Services, with agencies required to issue requests for quotes (RFQs) to a minimum of 25 contracted vendors. MyFloridaMarketPlace (MFMP) is the preferred online procurement system for placing orders and making payments. State agencies are encouraged to use this alternate contract source for potential savings, though they are not mandated to do so. The document provides detailed instructions for creating requisitions, using specific commodity codes, and handling contractor interactions, including procedures for resolving issues with contractors and accessing contractor contact information through the contract webpage.
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Text version
9/4/2024
How to Use This Contract Information Technology Research and Advisory Services (81141902-VITA-18-
ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/information_technology_research_and_advisory_services.
State Agencies
• Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Information Technology Research and Advisory Services (or all vendors, if less than 25)… Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc. requested in the RFQ. Please refer to the contract webpage Pricing sheet to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: 81141902 o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/information_technology_research_and_advisory_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/information_technology_research_and_advisory_services http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/information_technology_research_and_advisory_services/pricing
9/4/2024
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Eligible Users https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
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