B08_-_Attachment_5_-_Pre-Proposal_Site_Visit_Agenda.doc

United States Department of the Interior

NATIONAL PARK SERVICE

PREPROPOSAL MEETING & SITE VISIT REPORT

Big Thicket National Preserve – Big Sandy Creek Unit Forest Mastication Solicitation #140P2124R0010 January 10, 2024 – 10:00AM Central Time The purpose of the pre-proposal conference and site visit is to survey the site and clarify any concerns offeror/quoters have with the solicitation documents, scope of work and other detailed requirements.

Attendees: Refer to attached sign-in sheet A. Introductions Meeting Point-of-Contact – Andrew Bennett – Others to be determined.

B. Solicitation changes and oral comments Any oral remarks given by government personnel will not change the terms of the solicitation. Requirements of the solicitation remain unchanged unless a formal Solicitation Amendment is issued. There will be no direct oral questions. All questions and concerns must be put in writing and formally sent to the Contracting Officer (CO). There will be no discussion among offerors.

C. Offeror’s Questions All RFI questions shall be addressed in writing to the Contracting Officer. No technical questions or questions related to solicitation will be addressed at pre-proposal site visit meeting.

RFI Cutoff Date/Time is Friday, January 19, 2024 by close of business. All questions received by the due date will be answered and posted as an amendment to the solicitation by no later than Wednesday, January 24, 2024.

D. Solicitation and Amendments The Request for Proposal and future amendments shall be available through SAM.gov. Enter the solicitation number 140P2124R0010 in the “Contract Opportunities” block E. Set-asides:

This acquisition is a 100% small business set-aside.

F. % of Work by the Prime Contractor:

The prime contractor must perform at least 50% of the work on site with his/her own organization.

G. Service Contract Labor Standards (formerly known as the Service Contract Act of 1965):

The solicitation specifies the minimum hourly rates and fringe benefits to be paid as required under Executive Order 14026 or Executive Order 13658.

SCA Wage Determinations 1995-0221_Rev62_05-19-2023 H. Site investigations and Differing Site Conditions:

Contractors are strongly urged to visit and review the project site to determine existing conditions that will affect the work. Contract modifications and price adjustments will not be granted based on conditions that could be determined prior to award.

I. Proposal:

1. Submission:

Proposal are currently due Thursday, February 1, 2024 at 1400 Mountain Standard Time. Offerors/quoters shall e-mail their quotes to brian_mccabe@nps.gov.

2. Contents:

Refer to the solicitation – Section E and follow the directions carefully.

3. Pricing & Options:

Offerors shall submit a price for the total lump sum or per acre as noted in Section B - Schedule of Services.

J. Proposal Evaluations:

The solicitation and resulting award will be conducted under FAR Part 12 – Commercial Items, using FAR Part 13 - Simplified Acquisition Procedures, as authorized by FAR 12.102 (b). The Government will issue a single contract because of this solicitation to the responsible quoter whose quote is determined to offer the “best value” to the Government considering both price and other factors listed in FAR 52.212-2 above.

Evaluation of quotes/offers will be conducted in accordance with Simplified Acquisition Procedures, which allows the Contracting Officer broad discretion in fashioning suitable evaluation procedures per FAR 13.106-2 (b). Therefore, the Lowest Price Technically Acceptable process as defined in 15.101-2 shall be used in the requirement as authorized by FAR 13.

Additionally, as authorized by FAR 13.106-2 (b)(3) when using price and other factors the offers will be evaluated in efficient and minimally burdensome fashion. The quotes/offers will be evaluated in a comparative manner, and there will be no competitive range established as authorized by FAR 13.106-2 (b)(3).

The Government may reject any or all quotes/offers, issue an award to other than the lowest quote/offer if found technically acceptable, and waive minor informalities or irregularities in quotes/offers received, or elect to not award at all.

The Government may issue an award based on quotes/offers as received, without entering discussions with any offeror. Therefore, each initial quote should contain the offeror's best terms and must speak directly to the evaluation factors listed in FAR 52.212-2 and detailed in E.2.8 below. The Government does not intend to hold discussions. If necessary, the Government may conduct discussions with any or all quotes.

Offerors are advised that in the evaluation process, primary consideration will be given to the technical acceptability of the quotes. Any required documentation that that is not provided, will be considered not technically acceptable.

Contractor are strongly advised to review the entirety of Section E, specifically E.2 to ensure all required documents are provided in response to solicitation.

K. Subcontracting Plan:

Not applicable.

L. Project Description and Site Visit:

The NPS Park Project Manager/POC will give a brief overview of the project and park rules/restrictions and conduct a visit of the project site, which may consist of driving to additional locations.

Sign-in Sheet Date / Time:

January 10, 2024 – 10:00 AM Central Project:

Big Thicket National Preserve – Big Sandy Creek Unit Forest mastication Meeting:

Pre-Quote Site Visit