B.081 Solicitation Attachments - 26RA001 MADF Renovations.pdf

ATTACHMENT A

PROPOSAL SCHEDULE AND COST BREAKDOWN SHEET

The Proposal Schedule and Cost Breakdown Sheet have been included separately as Attachments in PDF.

ATTACHMENT B

FINANCIAL STANDING QUESTIONNAIRE

A primary consideration in the source selection process is to determine an offeror’s qualification, responsibility, and financial standing. Prior to awarding a contract, per Federal Acquisition Regulation (FAR) Part 9, the government must determine, through acceptable evidence, that an offeror has adequate financial resources, or the ability to obtain the financial resources, to perform the contract. The substantive answers in Attachment B are to be completed by the offeror’s financial institution. Offerors should obtain a bank stamp or seal AND signature of the referenced individual on the questionnaire. Failure to provide the requested information may render an offeror’s proposal non-responsible and the subsequent removal of the proposal from competition.

GENERAL INFORMATION (to be completed by the contractor):

Contractor’s Name and address:

Point of Contact:

Telephone:

Email:

Solicitation number:

RESPONDENT INFORMATION (to be completed by an authorized Financial Institution representative):

Full Name and Title:

Name of Financial Institution:

Address:

Telephone/Fax:

Email address:

1. Does the contractor have an active account(s) with your financial institution? If yes, how many?

2. How long have the account(s) been active?

3. What are the account(s) average balance (digits only)?

4. How many returns (insufficient funds) has the contractor had in the last 12 months?

5. Does the contractor currently have outstanding loans? If yes, a) how many; b) what are the balances due on those loans (digits only); and c) is the contractor making payments in accordance with the terms of the loans?

6. In the last 12 months, has the contractor been able to meet its financial obligations on time?

7. Does the contractor have a line of credit? If so, a) what is the credit limit (digits only); and b) how much credit is presently available for use (digits only)?

If you need additional space to respond, please indicate that additional documentation was provided in response to your above answers.

Certificate of Authority

I, certify that as of (insert name) (insert job title)

I am duly authorized to execute this form.

(insert corporation name)

Signature Date

(Financial Institution Seal/Stamp)

ATTACHMENT C

CALCULATION OF SELF-PERFORMED WORK

Use the following format to identify and calculate cost of the work to be self-performed.

Various definitions which may help complete this form can be found on the next page.

A. Clearly describe the work to be self-performed:

B. Show Calculation of Self-Performed Work:

B.1 Total bid price: $ B.2 Subtract contractually required design costs, if any: $

B.3 Subtract G&A, home office overhead, prime contractor's markups for profit, bond, DBA insurance, etc.:

B.4 Total amount of work to be performed under the contract:

B.5 Work to be self-performed (Includes mobilization and utilization of owned or rented plant and equipment to be operated by the prime contractor's own employees; only those materials which will be both purchased and installed by the prime's own forces;

labor associated with those aforementioned materials or equipment; only those supplies to directly support work performed by the contractor's own employees;

and the contractor's own job overhead costs.):

B.6 % Self-performed work = Line B.5/ Line B.4 X 100% = %

I certify that the above information is current, accurate and complete to the best of my knowledge and that I have the authority to provide the information requested on this form.

DATE NAME

POSITION, COMPANY

The following are definitions concerning self-performance of work by the Prime Contractor, in accordance with FAR Clause 52.236-1 Performance of Work by the Contractor (APR 1984).

"Self-performance of work", "On the site" and "Total amount of work to be performed under the contract" are defined below.

“Self-performance of work” generally includes mobilization and utilization of owned or rented plant and equipment to be operated by the prime contractor's own (not subcontract) employees; only those materials which will be both purchased and installed by the prime's own (not subcontract) forces; labor associated with those aforementioned materials or equipment; only those supplies to directly support work performed by the contractor's own employees, and the contractor's own job overhead costs.

The following is NOT self-performed work for purposes of the clause: Prime contractor markups for profit, general and administrative overhead, bonds, or other indirect costs on self-performed or subcontracted work; "Owner-operated equipment", rental of plant or equipment for operation by subcontractors; purchase of materials for installation by subcontractors.

"On the site" includes the construction site(s) as well as off-site fabrication plant or other facilities necessary to manufacture assemblies or provide materials to be incorporated into the construction project.

“Total amount of work to be performed under the contract" is comprised of all direct (variable, fixed, one-time and semi-variable) costs to the contractor, including jobsite overhead costs, to construct the project. It generally includes all self-performed work, as defined above, and cost of all supplies, materials and subcontracts. It does not include design costs, home or branch office overhead costs or prime contractor markups for bond, profit, etc.”

ATTACHMENT D

A. CORPORATE CERTIFICATE

If a corporation submits the proposal, the Corporate Certificate at paragraph A below must be submitted. If the proposal is submitted by a partnership, the Authority to Bind Partnership at paragraph B below must be completed and a copy of the partnership agreement included with the proposal.

CORPORATE CERTIFICATE

I, , certify that I am the (Title) of the corporation named as offer/contractor herein, that , who signed this proposal/contract on behalf of the offeror/contractor was then of said corporation; that said proposal/contract was duly signed for and on behalf of said corporation by authority of its governing body and within the scope of its governing body and within the scope of its corporate powers.

(CORPORATE SEAL)

(SIGNATURE)

B. AUTHORITY TO BIND PARTNERSHIP

This is to certify that the names and signatures of all partners are listed below and that the person signing the proposal had authority to actually bind the partnership pursuant to its partnership agreement. Each of the partners individually has full authority to enter into and execute contractual instruments on behalf of said partnership, with the United States of America except as follows: (State "none" or describe limitations, if any). This authority shall remain in full force and effect until such time as the revocation of authority by any cause whatsoever has been furnished in writing to and acknowledged by the Contracting Officer.

(Names and signatures of all partners)

(End of Certificate)

ATTACHMENT E

FINANCIAL SURETY REQUIREMENT

Offerors are required to submit proof of their ability to obtain surety for performance and payment bonds in the form of commercial surety bonds, irrevocable letters of credit, or other acceptable surety under FAR 52.228-15, which is included in this solicitation. The surety or bank shall attest to the offeror’s ability to obtain bonding or satisfactory Irrevocable Letters of Credit (ILCs) in the amount of 30% of the total proposed contract price for each bond for the duration of the contract performance period. Performance and payment bonds must be supported by acceptable security as defined in FAR

28.201. A letter of commitment from an acceptable surety as defined in FAR Subpart

28.2 will provide acceptable proof of the offeror’s ability to obtain the required coverage.

Only a (U.S.) federally insured financial institution may confirm the offeror’s ability to obtain an ILC.

The guidance below should assist the offeror in determining what it must submit as proof:

The evidence of ability to obtain adequate surety must come from an entity that would be acceptable as the surety during contract performance. Accordingly, a letter from a bank that is not (U.S.) federally insured would not be adequate proof of ability to obtain surety without an accompanying letter from a federally insured financial institution that would confirm an ILC issued by the bank that is not federally insured. Similarly, a letter from a commercial surety bond broker would not be acceptable; a letter from a U.S.

Treasury‐listed bonding company is required to prove ability to obtain commercial surety bonds.

With respect to individual sureties, offerors should be mindful of the requirement to prove, and not merely allege their ability to provide the required surety. For example, in order to prove ability to obtain surety through an individual surety’s pledge of assets, an offeror would have to provide both proof of sufficient assets and a letter from an authorized representative of the individual surety stating the availability of the assets as security for the performance and payment bonds under the contract resulting from the solicitation and its/his/her intent to pledge the assets as such, along with evidence of the authorization of any individual signing such a letter in a representative capacity.

Similarly, to prove ability to meet the surety requirements with certified checks or money orders, the contractor would have to provide both proof of a sufficient bank balance and a letter from an authorized representative of the entity in whose name the balance is deposited, stating both the availability of the funds as security for the performance and payment bonds under the contract resulting from the solicitation and the accountholder’s intent to use the funds to provide a certified check or money order, along with evidence of the authorization of the individual signing the letter to bind the accountholder.

Ultimately, the performance and payment bonds or ILCs must secure the performance and payment obligations of the contractor under the contract resulting from the solicitation. As long as this is the case, who funds the performance and payment sureties (for example, whether it is a joint venture offeror itself or only one of the co-venturers in a joint venture offeror) is, generally, not a matter of concern to the Government.

Note that the Government has not determined it to be impracticable to obtain surety, or to provide performance and payment bonds from U.S. Treasury-listed bonding companies. Offerors should not expect the surety requirements of the contract to be waived or reduced or commercial surety bonds issued by non-U.S. Treasury-listed companies to be accepted. Note also that a bank letter of guaranty or other bank guaranty (that is not an ILC conforming to the requirements of FAR 52.228-14) will not be an acceptable form of surety for the contract. These same requirements that will apply to the sureties required for the contract will apply.

Offerors that have any doubt as to whether their contemplated submissions will meet the requirements of this requirement should use the vendor inquiry process to obtain clarification.

ATTACHMENT F

PAST PERFORMANCE OVERVIEW SHEET

List work that best illustrates current qualifications relevant to this award. Each project listed on this sheet should have a completed Project Summary Form (Attachment F). Mark Prime, Sub, or Joint Venture (ONLY ONE).

Contract Name/Client, Location of Services

Prime Sub JV Total Contract $ Amount

Offeror's Share of Responsibility for Total Construction Contract

SAMPLE: Ellis Island Seawall Renovation/

X

$10,000,000

$10,000,000

1.

3.

4.

5.

6.

7.

8.

9.

10.

OFFEROR’S NAME

DATE

ATTACHMENT G

PROJECT SUMMARY FORM

PROJECT No: (Circle one): 1 2 3 4 5 6 7 8 9 10

Name of Reference Contact:

E-mail Address:

Telephone Number:

Project Title:

Contract Number:

Location of Project:

Contract Amount (U.S. Dollar Amount): $

Contract Award Date:

Contract Completion Date:

Contract Duration (Period of Performance):

Description of the Project’s Scope and Magnitude:

Details of your company’s role and activities during construction of the project:

(Describe your role in this project. Include whether your firm participated as a prime or a subcontractor. SPECIFICALLY describe your roles and responsibilities in the design portion of the contract, if any. Provide details for any past performance problems encountered and the corrective actions taken.

ATTACHMENT H

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: UEI Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify): Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name : Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: USACE REQUESTS THAT THE CLIENT COMPLETES THIS

QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE

OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH

THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE

SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED

TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE

CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST

REFLECT YOUR EVALUATION OF THE CONTRACTOR’S

PERFORMANCE

RATING DEFINITIO

N

NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner.

A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements.

The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified.

Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements.

The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

RATING DEFINITION NOTE

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub- element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS YOUR EVALUATION OF THE CONTRACTOR’S

PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively E VG S M U N lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices

E VG S M U N

with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E

VG

S

M U

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E

VG

S

M U

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weakness, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

ATTACHMENT I

PERFORMANCE

DISTRIBUTION STATEMENT

1. Although not all subcontractors need to be listed, statement must include all major subcontractors, defined as those performing 20% or more of the total dollar value ($) of the contract.

2. Add more lines, if needed, to list more than 2 subcontractors.

3. The “% of Work” column must total no more than 100%.

4. See example below for details.

Line

Company / Entity

Role

Scope of Work

% of Work

XYZ Company LLC (offeror)

Offeror

Management, safety, QC, paving, surveying, masonry, misc.

60%

Hamid & Sons, Inc.

Major Sub

MEP

22%

Overhead Door Company

Sub

Specialty roll-up doors

3%

Line

Company / Entity

Role

Scope of Work

% of Work

Offeror

Note: A pdf fillable document will be issued as an attachment.