B-49195 QandA Pre-Bid 1-14-26 .docx
DOCX document 24 KB Posted
- Contract number
- 27-420DCEO-TOURI-P-97648
- Issued by
- Illinois
About this file
This document is a Question and Answer summary from a pre-bid conference held by the Illinois Department of Commerce and Economic Opportunity (DCEO) for a state contract solicitation. The RFP, designated as B-50441 and covering fiscal years 2027-2032, seeks vendors for travel magazine development and printing services. The pre-bid conference was conducted on January 14, 2026, and this Q&A document captures vendor inquiries and DCEO responses to clarify solicitation requirements and procedures.
Key procedural requirements include vendor registration in BidBuy, the state's e-procurement system, as a mandatory step for bid submission. Vendors must also complete required disclosures and may need to register with the Illinois Department of Human Rights, Illinois Secretary of State, and the Illinois State Board of Elections depending on applicability. The solicitation includes a Business Enterprise Program (BEP) utilization plan with assigned goals; vendors need only complete Part 3 of this plan if requesting a waiver or reduction of their assigned BEP goal. The deadline for written vendor questions is January 23, 2026, at 5:00 pm CST, and proposal submissions through BidBuy are due by February 6, 2026, at 1:00 pm CST. Vendors are required to complete specific RFP document sections (F.1., F.2., and F.3.) and upload them with their proposal response.
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Other files
| File | Type | Posted |
|---|---|---|
| vendor-disclosure-formerly-forms-a-v26-2-7-22-2025 ~1.docx | DOCX document | |
| c2d-vendor-guidance-v.24.4 ~1.pdf | ||
| BEP Firms reg in Codes for B-50441 as of 12-22-25.xlsx | XLSX spreadsheet | |
| request-for-proposal-offer-to-the-state-of-illinois-7-29-2025-v-26-1~1.pdf | ||
| GOOD_FAITH_EFFORTS_GUIDANCE ~2.pdf | ||
| ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~4.docx | DOCX document | |
| B-50441Pre-Bid Attendees and Recording Link.xlsx | XLSX spreadsheet | |
| c2d-offeror-job-aid-v.24.2~2.jpg | JPG image | |
| B-49195 QandA 1-22-26 .docx | DOCX document | |
| B-50441 U-Plan V.25.1 .pdf | ||
| SPO Signed NOA Tourism Magazine 27-420DCEO-TOURI-B-50441.pdf | ||
| B-50441 FY27-32 Travel Magazine Development and Printing RFP 12-22-25.docx | DOCX document | |
| Attachment A Technical Specifications.docx | DOCX document | |
| B-49195 QandA 1-27-26 .docx | DOCX document | |
| c2d-vendor-answer-sheet-v.24.4~5.docx | DOCX document |
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Text version
Illinois Department of Commerce and Economic Opportunity Request for Proposal
FY27-32 TRAVEL MAGAZINE DEVELOPMENT AND PRINTING RFP
BidBuy Bid Number – B-50441 Vendor Questions and DCEO Answers – Pre-bid Conference Pre-Bid Information:
· A recording of the Pre-Bid Conference that was held 01/14/26 at 11:00 am has been added to the Bid Attachments with the list of attendees from the conference. The recording can be found using the following link: https://illinois.webex.com/webappng/sites/illinois/recording/7103e16fd398103eafff8e72a4588041/playback Reminders:
· All questions must be submitted in writing to Amanda.S.Gray@illinois.gov no later than 01/23/26 at 5:00 pm CST.
· Proposals must be submitted via BidBuy no later than 2/6/26 – 1:00 pm CST.
· Please be sure to complete the RFP Document for sections F.1., F.2. and F.3 including the location of Vendor responses in their proposal and upload as part of your Vendor response.
Vendor Submitted Questions:
1. To my understanding you have to be registered with Illinois procurement and bid buy is that correct?
A: In order to submit a responsive Bid to the Solicitation this must be done via BidBuy the State’s e-procurement system. Vendors must be registered in BidBuy and log in to submit a Bid Response. Information on how to register can be found on the home screen on the website, https://www.bidbuy.illinois.gov/bso/view/login/login.xhtml . Vendors must also submit Vendor Disclosures as described in Section C of the RFP. As part of the Disclosures, Vendors must also be registered with the Illinois Department of Human Rights (if applicable), Illinois Secretary of State, and the Illinois State Board of Elections (if applicable).
2. In regard to BEP Utilization Plan, If you complete Part I and Part II do you have to complete Part 3?
A: No, Part 3 is only completed if a Vendor is requesting a waiver or reduction of the assgined BEP Goal.
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