Avoiding Common Submission Mistakes.pdf
PDF 107 KB Posted
- Solicitation number
- CCU-9300822
- Issued by
- South Carolina
About this file
This is a guidance document issued by Coastal Carolina University Procurement Services that outlines common submission mistakes bidders and offerors should avoid when responding to solicitations. The document emphasizes the importance of thoroughly reading entire solicitations, submitting questions during designated question periods through the Question-and-Answer Board or at pre-bid conferences, and refraining from adding unsolicited agreements, licenses, or terms to bids or proposals. Bidders must review all amendments posted in the Buyer Attachments area before submission, understand that the awarded contract may comprise multiple documents including the solicitation, amendments, negotiations records, and the submitted proposal, and complete supplier registration requirements in the online bidding system before a purchase order can be issued. The guidance applies to solicitations issued as Requests for Quote, Invitations for Bid, Requests for Proposal, or Fixed Price Bids.
The document stresses that exceptions to mandatory solicitation clauses are generally unacceptable and may result in offers being declared nonresponsive, and that confidential or trade secret information must be marked exactly as instructed without marking entire proposals as confidential. Bidders should conduct a final comprehensive review of the solicitation, all amendments, required forms, and attachments before submission. The guidance is presented as general best practices for suppliers bidding on Coastal Carolina University contracts in South Carolina, with no specific pricing terms, set-asides, or funding details addressed in this instructional document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CCU-9300822_Amendment 1.pdf | ||
| 1445202-event.pdf | ||
| Amendment #2 CCU 9300822.pdf | ||
| RFQ CCU-9300822 Cleanroom Repair_2.pdf | ||
| Important Tax Notice for Non Residents.pdf |
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Text version
COASTAL CAROLINA UNIVERSITY
Procurement Services
Avoiding Common Bid/Proposal Submission Mistakes
Read the entire solicitation..1
Locate the solicitation in the Buyer Attachments area of the electronic event. It may be issued.
as a Request for Quote, Invitation for Bid, Request for Proposal, or Fixed Price Bid.
2 Ask questions during the designated question period.
Submit questions about requirements or specifications during the questions phase, as described in the Questions from Offerors section, or at a scheduled pre-bid or pre-proposal conference. The preferred method is the Question-and-Answer Board in the electronic event.
Concerns raised for the first time in your response are too late. By submitting an offer, you are offering to enter into a contract with the University.
Do not include extra agreements unless requested..3 licenses, terms, or agreements to your bid or proposal.
Avoid exceptions to mandatory clauses.4 Exceptions to mandatory solicitation clauses are generally not acceptable and may cause your offer to be declared nonresponsive..
Protect confidential information correctly..5 Mark protected, confidential, or trade secret information exactly as instructed in the Submitting Confidential Information section. Do not mark the entire bid or proposal as confidential, protected, or trade secret.
Review every amendment.6 Amendments are posted in the Buyer Attachments area and may be issued at any time before the scheduled bid or proposal opening. Review all amendments before submitting your offer..
Understand which documents form the contract.
As applicable, the awarded contract may include the record of negotiations, the solicitation and.
amendments, clarification or discussion documents, your bid or proposal, the award statement,.
and purchase orders. Unless the solicitation permits otherwise, the University will not sign a separate contract, license, or agreement containing additional terms and conditions.
Complete supplier registration requirements..8 Awarded bidders or offerors must provide all required information in the online bidding system before a purchase order can be issued. Complete the registration information before submitting when possible. After all required information is submitted, the system sends a Supplier Registration Complete email.
Complete a final review before submitting..9 Recheck these tips, the solicitation, all amendments, and every required form or attachment.
before submitting your bid or proposal..
proposal against the solicitation and its amendments, not this guide.
Coastal Carolina University Procurement Services
File details come from the government source that posted it. Updated .