Attachments 6-8 - IFB 25-45 - Bidder Response Forms.xlsx
XLSX spreadsheet 32 KB Posted
- Solicitation number
- 2136779
- Issued by
- Oneida County, New York
About this file
This file contains bidder response forms for IFB 25-45, a competitive solicitation issued by SUNY Polytechnic Institute for the procurement of bench-top scientific instrumentation including a Scanning Electron Microscope (SEM), X-ray Photoelectron Spectroscopy (XPS) System, and Focused Ion Beam SEM (FIB-SEM) equipment. Bidders must submit three mandatory attachments with their proposals: Attachment 6 (References and Contract Termination History), Attachment 7 (Proposed Subcontractor Information), and Attachment 8 (Mandatory Requirements Certification). All bids must be submitted electronically to bids@sunypoly.edu by the deadline specified in the bid package. The procurement is subject to NYS Finance Law sections 139j and k regarding lobbying restrictions, and only designated procurement contacts may be contacted by vendors.
Bidders must meet specific mandatory qualifications to be considered responsive, including a minimum of ten years of experience manufacturing or supplying relevant instrument technologies (SEM/XPS/FIB-SEM), authorization from the original equipment manufacturer to sell and support the equipment in the United States, and ability to provide onsite service within five business days. All equipment must comply with applicable U.S. safety certifications through a Nationally Recognized Testing Laboratory (NRTL) and OSHA requirements, with formal certification documentation subject to SUNY Engineering approval. Bidders must also demonstrate professional service capabilities including factory-certified personnel for onsite installation, testing, repair, and training, and must provide a pass/fail narrative addressing full compliance with all technical and performance specifications. The successful contractor will be required to maintain current NYS Workers' Compensation and Disability Forms and complete vendor responsibility documentation in accordance with NYS Finance Law 139 and Tax Law Section 5-a.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB 25-45 — Bench Top SEM, XPS System, and DualBeam FIB‑SEM.pdf | ||
| IFB 25-45 Multi-Equipment Bid poly response.docx | DOCX document | |
| Attachment X - IFB 25-45 - Cost Proposal Submission Form.xlsx | XLSX spreadsheet |
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Text version
Attachment 6 -Ref & Comp Exp
| Attachment 6: Bidder References & Contract Termination History Submission Form | |||||
| PART 1 | References (expand form as needed) | ||||
| References will be contacted to validate the minimum service requirements listed in Attachment 4, under "Bidder References". When third parties are relied on to provide services above, the references provided must also validate the services have been previously performed successfully by the third party. | |||||
| Company name | Address | Contact name, email address, and phone number | Contract start & end date, length of engagement | Provide the minimum qualification set forth in Attachment 4: Bidder References met through this engagement as well as a description of the engagement. | |
| 1 | |||||
| 2 | |||||
| 3 |
| PART 2 | Contract Terminations (include all contracts terminated within the past 5 years) | ||||
| Company name | Address | Contact name, email address and phone number | Contract start & end date, length of engagement | Reason for contract termination | |
| 1 | |||||
| 2 | |||||
| 3 | |||||
| PART 3 | Vendor Narrative Addressing Ability and Experience (if applicable please provide number of years experience with higher education and providing help desk services) |
| By signing below Bidder affirms and certifies it meets the Mandatory Bidder Qualifications set forth above. |
| Firms Name and Address: |
| FEIN #: |
| Respondent’s Name and Title: |
| Respondent’s Signature: |
| Date: |
Page &P
Attachment 7 - Subs
| Attachment 7: Proposed Subcontractor Information Submission Form |
| Complete for each proposed subcontractor. |
| Subcontractor Name: |
| DBA (if applicable): |
| Address: |
| Federal Tax Identification #: | |
| If applicable, place an “x” in the appropriate space: (check all that apply) | Small Business (if checked, provide # of employees ____) |
| NYS Certified Minority Owned Business | |
| NYS Certified Women Owned Business | |
| NYS Certified Service-Disabled Veteran-Owned Business | |
| NYS SFS Vendor ID Number: | |
| Contact Name: | |
| Title: | |
| Describe the portion of work that the proposed subcontractor will perform. | |
| Provide information which supports the subcontractor's ability to perform their portion of the work requested in this RFP (such as: necessary facilities, skill, experience and financial resources). |
Attachment 8 - Response Form Attachment 8: Mandatory Requirements Submission Form
| Check to affirm | Requirement Description | Describe your ability to meet each requirement as set forth in Section 4 of the IFB. Expand Form or use attachments as needed. |
| Relevent Experience | ||
| Minimum ten (10) years of experience manufacturing/supplying the relevant instrument technologies (SEM/XPS/FIB‑SEM), including beam/ion sources, detectors, stages, accessories, and associated software. | ||
| Authorized by the OEM (if a dealer) to sell, deliver, install, and support the quoted equipment in the United States. | ||
| Affirm you meet the required experience. | ||
| Compliance, Certifications, and Safety Requirements: | ||
| Provide all relevant certifications required for installation, service, and support of the proposed solution. | ||
| Bidder must provide all applicable U.S. safety certifications (e.g., UL/NRTL). CE‑only certification is not acceptable at SUNY. | ||
| Bidder must provide acceptable NRTL documentation. | ||
| Equipment must meet OSHA requirements; formal certification documents are subject to SUNY Engineering approval prior to acceptance. | ||
| Pass/Fail Narrative | ||
| Affirm you provided a required Pass/Fail Narrative in accordance Section 4.1 of the IFB. | ||
| Service Requirements | ||
| Ability to provide on‑site service within five (5) business days of a service request and to honor warranty requirements. | ||
| Professional service organization capable of on‑site installation, testing, repair, and training with factory‑certified personnel. | ||
| Specifications | ||
| By submitting a proposal, the bidder acknowledges and certifies that their product, service, and/or solution fully complies with every technical, functional, operational, and performance specification outlined in this solicitation. Failure to meet any specification—whether major or minor—will be grounds for disqualification. | ||
| Other | ||
| Identify and explain any cancelled or failed implementations of the Bidder’s proposed solution resulting in contract termination in the last five (5) years or that are pending litigation. | ||
| All correspondence, bid documents, training/service manuals, and certifications provided in American English and United States currency. |
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