Attachment O - WC Temporary Modified Duty Plan - GAP 303-2.pdf
PDF 232 KB Posted
- Attached to
- KYTC Workers Comp Excess Insurance
- Solicitation number
- RFB 758 2200000059 3
- Issued by
- Elliott County, Kentucky
About this file
This document is a policy attachment from the Kentucky Transportation Cabinet outlining the Temporary Modified Duty Plan (TMDP) and Return to Work procedures under the Workers' Compensation program. The TMDP is designed to facilitate employee recovery and return to work when medical conditions temporarily restrict job performance. The plan allows eligible employees to continue or resume work with modified duties for up to six weeks. Eligibility is determined by the Employee Compliance Branch of the Office of Human Resource Management based on job duties outlined in position description documentation, medical restrictions certified by a physician, and agency operational needs. The implementation process requires employees to submit medical certification to their supervisor or directly to the Employee Compliance Branch, followed by supervisor submission to that branch for review. Upon approval, the supervisor meets with the employee to document the TMDP using a Position Demands Statement, with copies distributed to the employee, supervisor, director or chief district engineer, and district administrative coordinator as applicable.
The policy establishes specific responsibilities throughout the TMDP period, including the employee's obligation to submit all medical statements for treatment to their supervisor and the supervisor's requirement to contact the Employee Compliance Branch prior to making any plan modifications. Cessation of the TMDP occurs when an employee receives medical clearance to resume all essential job functions without restrictions on or before the six-week period expires. If medical restrictions extend beyond six weeks, the supervisor and district administrative coordinator must immediately contact the Employee Compliance Branch. Both supervisory and OHRM personnel are required to maintain comprehensive documentation of the TMDP, including medical certifications, release dates, and supporting medical statements throughout the duration of the modified duty period.
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Text version
GAP‐303‐2
12/14 Page 1 of 2
GENERAL ADMINISTRATION &
PERSONNEL
Section
WORKERS’ COMPENSATION
Subject
Temporary Modified Duty Plan / Return to Work
PURPOSE The Transportation Cabinet recognizes the benefits of a temporary modified duty plan (TMDP) to assist an employee’s recovery process, minimize the loss of productivity, and maintain employee relations and morale. The Cabinet offers a TMDP as an opportunity for eligible employees to continue or return to work when a medical condition temporarily restricts the performance of one or more of the essential functions of their jobs.
DESCRIPTION OF
TMDP In concert with the employee’s supervisor, the Employee Compliance
Branch (ECB) of the Office of Human Resource Management (OHRM) determines the employee’s TMDP eligibility on the basis of the following criteria:
Job duties (per the Position Description Worksheet [Exhibit 9012] and the TC 12‐253 form, Position Demands Statement [Exhibit 9013])
Medical restrictions (per medical certification)
Agency needs
TMDP may be implemented for up to 6 weeks.
IMPLEMENTATION OF
TMDP The procedure for implementing a TMDP is as follows:
1. The employee shall provide a medical certification signed by a physician outlining restrictions to his or her immediate supervisor, director, or district administrative coordinator or directly to ECB.
2. Upon receipt, the employee’s supervisor shall submit the medical certification to ECB for review and, if applicable, forward a copy to the district administrative coordinator.
WORKERS’ COMPENSATION
Temporary Modified Duty Plan / Return to Work GAP‐303‐2
12/14 Page 2 of 2
IMPLEMENTATION OF
TMDP (CONT.)
3. ECB shall contact the employee’s supervisor and discuss job tasks, agency needs, restrictions, medical certification, and employee eligibility for the TMDP.
4. Upon approval by ECB, the employee’s supervisor shall meet with the eligible employee to document the TMDP by using the Position Demands Statement.
5. ECB shall maintain the TMDP, including the medical certification, in the agency medical file and submit copies of the TMDP to the following:
a. Employee
b. Employee’s Supervisor (to maintain in employee’s file)
c. Director or Chief District Engineer
d. District Administrative Coordinator (if applicable)
6. The eligible employee is responsible for submitting to his or her supervisor all medical statements for treatment during the time he or she is participating in the TMDP.
7. The employee’s supervisor shall contact ECB prior to making any changes in the TMDP.
CESSATION OF
TMDP When an employee provides a medical statement that releases him or her to return to work and resume all essential functions of the job without restrictions on or before the end of the 6‐week modified‐duties period, the employee’s supervisor shall contact ECB prior to the employee’s release from the TMDP. The supervisor shall meet with the employee to discuss the release and then assign pre‐TMDP duties to the employee. Both the supervisor and OHRM shall maintain documentation detailing the TMDP, including the release date.
If an employee’s restrictions need to extend beyond the 6‐week TMDP, the employee’s supervisor and the district administrative coordinator, if applicable, shall contact ECB immediately.
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