Attachment_H_-_2025-082_Pricing_Proposal.xlsx
XLSX spreadsheet 13 KB Posted
- Solicitation number
- 2025-082
- Issued by
- Collin County, Texas
About this file
This is a Cost Proposal Worksheet (Attachment H) for Collin County's Request for Proposal (RFP) No. 2025-082 for an Asset Management and Capital Planning Software System. The RFP seeks a comprehensive Software-as-a-Service (SaaS) solution to support 10 initial users with scalability to 300 concurrent active users, with key deliverables including implementation, facility condition assessment, and software licensing. The procurement timeline includes a proposal release date of July 29, 2025, a questions deadline of August 27, 2025, and a proposal submission deadline of September 18, 2025, with optional vendor interviews tentatively scheduled for October 6, 2025. The anticipated contract will commence in November 2025 with an initial three-year term and potential for two additional one-year extensions.
The cost proposal worksheet provides a detailed template for vendors to outline pricing across multiple categories, including implementation deliverables, facility condition assessment, annual software licensing, post go-live support, data storage, and optional modules. The estimated total contract value is approximately $1,250,000 for the initial three-year term, with an anticipated annual expenditure of $250,000. The county currently uses multiple systems like Microsoft Excel and Tyler Munis for asset management and seeks a solution that can integrate with existing infrastructure. The proposal requires vendors to complete a Conflict of Interest Questionnaire and provide standard tax documentation, indicating a comprehensive vendor vetting process. Collin County reserves the right to negotiate final pricing based on the scope of work and selected proposal.
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Other files
| File | Type | Posted |
|---|---|---|
| Asset_Management_and_Capital_Planning_Software_System_(Addendum_#2_Revision).pdf | ||
| 2025-082_LEGAL_NOTICE.pdf | ||
| Attachment_G_-_In_Scope_Building_List.pdf | ||
| Attachment_H_-_2025-082_Pricing_Proposal.xlsx | XLSX spreadsheet | |
| Attachment_E_-_Requirements.xlsx | XLSX spreadsheet | |
| Attachment_F_-_Collin_County_SaaS_Subscription_Agreement.docx | DOCX document | |
| CIQ_Form.pdf | ||
| W9.pdf | ||
| Exceptions.docx | DOCX document |
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Text version
Sheet1
| Attachment H - Cost Proposal Worksheet | |||||
| 2025-082 Asset Management and Capital Planning Software System | |||||
| Cost Proposal Response - Respondents must provide a detailed cost proposal for all costs associated with an Asset Management and Capital Planning Software System. The cost proposal should clearly outline, at minimum, but not limited to, the following line items: | |||||
| Line Item | Description | Qty | UoM | Unit Cost | Ext. Cost |
| 1 | Implementation Deliverables | 1 | Lump-Sum | $ - 0 | |
| Breakdown of services and deliverables included in the Implementation support cost: (setup, customization, training) |
2 Facility Condition Assessment 1 Lump-Sum $ - 0
| 4 | Annual Software License/Subscription Fee (breakdown by module/functionality if required) | TOTAL | $ - 0 | ||
| Year 1 | 1 | Lump-Sum | $ - 0 | ||
| Year 2 | 1 | Lump-Sum | $ - 0 | ||
| Year 3 | 1 | Lump-Sum | $ - 0 | ||
| Year 4 - First Renewal | 1 | Lump-Sum | $ - 0 | ||
| Year 5 - Second Renewal | 1 | Lump-Sum | $ - 0 |
3 Other Costs - (e.g., indirect licensing costs, multiple devices costs, hourly consulting, not to exceed travel) Breakdown of costs is requested. Please add an additional sheet, if necessary. 1 Lump-Sum $ - 0
| 5 | Post Go-Live Support (annual) | TOTAL | $ - 0 | ||
| Year 1 | 1 | Lump-Sum | $ - 0 | ||
| Year 2 | 1 | Lump-Sum | $ - 0 | ||
| Year 3 | 1 | Lump-Sum | $ - 0 | ||
| Year 4 - First Renewal | 1 | Lump-Sum | $ - 0 | ||
| Year 5 - Second Renewal | 1 | Lump-Sum | $ - 0 |
| 5 | Data Storage - Unlimited GB (annual) | TOTAL | $ - 0 | ||
| Year 1 | 1 | Lump-Sum | $ - 0 | ||
| Year 2 | 1 | Lump-Sum | $ - 0 | ||
| Year 3 | 1 | Lump-Sum | $ - 0 | ||
| Year 4 - First Renewal | 1 | Lump-Sum | $ - 0 | ||
| Year 5 - Second Renewal | 1 | Lump-Sum | $ - 0 | ||
| Breakdown of costs per GB if NOT unlimited storage (e.g. 0-1000 GB, etc.) |
6 Additional modules or value added-ons (optional features priced separately) Each $ - 0
8 Usage-based fees (e.g., per user, per transaction) Each $ - 0
PROPOSAL TOTAL $ - 0
| 7 | Annual % Escalator (Not to exceed % for year 6 and beyond) | Percent |
| NOTE: | Collin County reserves the right to negotiate final pricing based on the scope of work and selected proposal. |
File details come from the government source that posted it. Updated .