Attachment G Sample Contract Exceptions and Deviations Form~3.docx

This is an Attachment G Sample Contract Exceptions and Deviations Form for the City of Portland, Oregon's On-Call for Course Management & Event Coordination contract opportunity. The form provides a structured template for proposers to submit requested exceptions and deviations to the sample contract included in the RFP. Proposers are instructed to complete a table that identifies the specific contract section number, the current contract language, the requested exception or deviation shown in redline format, and the business rationale for the proposed change. The form includes an example demonstrating how a proposer might request a terminology change from "System" to "System" or "Solution" to align with the proposer's existing Service Level Agreements and End User License Agreements, along with clarification that no equipment will be provided under the contract.

The form establishes a formal mechanism for proposers to negotiate contract terms while maintaining transparency and clear documentation of requested modifications. By requiring proposers to provide specific reasoning for each exception request, the City can evaluate whether proposed deviations are reasonable accommodations or material changes to contract obligations. This structured approach allows the City of Portland to efficiently review and respond to contract modification requests during the proposal evaluation process, ensuring all parties have clear visibility into proposed contractual changes before award.