Attachment_E_Proposal_Instructions_and_Volume_II_Template_Price.docx

DARPA-PA-26-05 Volume 2: Cost Volume Template Competition Sensitive Information – Distribution with Agreements Officer’s authorization only

DARPA-PA-26-05 MATHBAC

Price Proposal Instructions and Volume II Template

Full proposals requesting a procurement contract or other transaction (OT) must use this form (Attachment E) and Attachment F: Streamlined Cost Buildup Workbook. No page limit is specified for the Price Volume.

All pages shall be formatted for printing on 8-1/2 by 11-inch paper with 1-inch margins and font size no smaller than 12 points. Font sizes of 8 or 10 points may be used for figures, tables, and charts. Submissions must be written in English. The Price Volume must be in PDF or Microsoft Word formats. Spreadsheet files must be included as a separate file in the full proposal package.

The government requires that proposers use the provided Attachment F: DARPA Price Summary Spreadsheet in the development of their cost proposals. All tabs and tables in the cost proposal spreadsheet should be developed in an editable format with calculation formulas intact to allow traceability of the cost proposal. This cost proposal spreadsheet must be used by the prime organization and all subcontractors. In addition to using the cost proposal spreadsheet, the cost proposal still must include all other items required in this announcement that are not covered by the editable spreadsheet. Using the provided cost proposal spreadsheet will assist the government in a rapid analysis of your proposed costs and, if your proposal is selected for award, speed up the negotiation and award execution process.

Prices must be traceable between the prime proposer and all sub-awardees/consultants, as well as between the cost volume and the Task Description Document (TDD). This includes ensuring a consistent task structure across all proposal documents. Price information must be provided in sufficient detail to substantiate the proposed prices.

The prime proposer is responsible for the compilation and submission of all non-proprietary sub-awardee cost proposals. Proposal submissions will not be considered complete until the government has received all subawardee cost proposals.

DARPA-PA-26-05 Volume 2: Price Volume Template Competition Sensitive Information – Distribution with Agreements Officer’s authorization only Proprietary sub-awardee cost proposals may be included as part of the Price Volume or emailed separately by the sub-awardee to MATHBAC@darpa.mil. Email messages must include “Subawardee Price Proposal” in the subject line and identify the principal investigator, prime proposer organization, and proposal title in the body of the message.

HR0011XXS00XX Volume 2 1

COVER SHEET

[PRIME ORGANIZATION LOGO]

Proposal Title

Proposer Organization

Proposer Reference Number, if any

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Place(s) of Performance

Period(s) of Performance

Months

Organization:

Organization Type:

Year 2: $ Year 3: $ Total: $

SAM.gov Unique Entity ID (UEI)[endnoteRef:1] [1: The SAM-generated UEI becomes the official identifier for doing business with the U.S. Government. This replaces DUNS.]

Taxpayer identification number (TIN)[endnoteRef:2] [2: See https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[endnoteRef:3] [3: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. ]

Administration Office POC at Defense Contract Management Agency (DCMA)[endnoteRef:4] or Office of Naval Research (ONR)[endnoteRef:5], if known [4: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [5: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Address:

Telephone:

Audit Office POC at Defense Contract Audit Agency (DCAA)[endnoteRef:6], if known [6: http://www.dcaa.mil/Home/Locator?title=Locator]

Name:

Address:

Telephone:

Date Proposal was Prepared

Proposal Validity Period (minimum 120 days)

Table of Contents

Price Summary Provide the following cost summary information:

· In addition to the Price Information detailed below, proposers are required to use Attachment F: Price Summary Spreadsheet to provide the detailed cost summaries for Phase I by contractor fiscal year.

Price Details [Provide the following price details and include the required supporting documentation describing the method used to estimate prices. The Government expects proposing organizations may include indirect costs and profit as part of their price for their proposal submission. The Government anticipates that the indirect costs and profit, if proposed, would be added to the direct labor rates and other direct costs (1 through 8 below) in accordance with an organization’s accounting and estimating practices. For example, the direct labor rates proposed in the DARPA Streamlined Cost Buildup Workbook may include, or be burdened with, fringe, overhead, G&A and/or profit, when appropriate. Please provide a description of how the burdened direct labor rates are calculated, including a breakdown of the base labor rate, indirect rates, and all other factors used to burden the direct labor rates.] Provide the price details broken down by the following. Price details should include the Government share and any non-Federal resource share, if applicable. Include supporting documentation describing the method used to estimate prices:

· Phase

· Contractor fiscal year

· Month

· TDD Task Government and non-federal share (if applicable)

1. Direct Labor [Provide individual labor categories or persons, with associated labor hours and direct labor rates.]

2. Materials Provide an itemized list of all proposed materials, including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with backup documentation, such as a copy of catalog price lists or quotes prior to purchase.

3. Equipment Purchases Provide an itemized list of all proposed equipment, including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with backup documentation, such as a copy of catalog price lists or quotes prior to purchase. Include any requests for government-furnished equipment or information with cost estimates and delivery dates.

4. Travel Provide the purpose of the trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc.

5. Other Direct Costs (ODCs) Provide an itemized breakdown with costs. Backup documentation must be submitted to support proposed costs. An explanation of any estimating factors, including their derivation and application, must be provided.

6. Resource Sharing Provide the source, nature, and amount of any non-federal resource share.

7. Consultant Costs Provide a copy of all consultants’ proposed TDDs as well as signed consultant agreements or other documents that verify the proposed loaded daily / hourly rate, hours, and any other proposed consultant costs (e.g., travel).

8. Subawardee Costs For each proposed subawardee, provide the information requested above in Sections 1-7. All documentation must be prepared at the same level of detail as that required of the prime proposer.

Provide the following for all proposed sub-awardees, as applicable:

· A copy of the proposed TDD as well as any documents that verify the proposed loaded daily / hourly rate, hours, and any other proposed costs (e.g., travel).

· Interdivisional work transfer agreements or evidence of similar arrangements.