Attachment C - UIFB Submission Instructions.pdf
PDF 237 KB Posted
- Attached to
- Custom Color Coded Case File Folders & Supplies
- Solicitation number
- QQ-125165
- Issued by
- Virginia
About this file
This document is a UIFB Submission Instructions attachment for solicitation QQ-125165 issued by the Virginia Department of Facilities and Supply (DFS) for Custom Color Coded Case File Folders & Supplies. All bids must be submitted electronically through the eVA system at www.eva.virginia.gov, with electronic unsealed bids accepted until the closing date and time specified in the solicitation. Bidders are responsible for monitoring the solicitation status on eVA and the Virginia Business Opportunities (VBO) portal for any updates, amendments, or cancellations prior to submission. Bids received after the specified closing date and time will be marked late, retained unopened, and not considered. All required attachments, amendments, exhibits, and product information must be completed and attached electronically to ensure the bid is responsive and complete; failure to include required documentation may result in rejection.
If DFS requests a bid sample as specified in Section 5 of the Scope of Work attachment, the sample must be delivered to the specified location within approximately 1-2 weeks from the request date. Failure to submit the bid sample by the specified deadline at the designated delivery location will result in the bid being deemed unresponsive and rejected. Bidders must be registered in eVA to submit an electronic response and must attach one complete copy of the bid with all required documents, including Attachment B, Supplier Data Sheet. For submission assistance, bidders may contact eVA Customer Care at 866-289-7367 or eVACustomerCare@dgs.virginia.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment B - Case File Folder Sample.pdf | ||
| Attachment D - Supplier Data Sheet.pdf | ||
| Attachment A - Pricing Schedule.pdf | ||
| DFS-2706 - Scope of Work.pdf |
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Text version
QQ-125165, ATTACHMENT C
UIFB SUBMISSION INSTRUCTIONS
A. BID SUBMISSION REQUIREMENTS:
QQ-125165 is an invitation for an electronic unsealed bid; therefore, bids submitted outside of the eVA system, such as via e-mail, mail, or fax WILL NOT be accepted. Electronic unsealed bids will be received until the closing date and time provided in the solicitation. Any bid received after the closing date and time specified in the solicitation will not be considered and will be date and time stamped, marked “late” and retained unopened in the procurement file.
Prior to the due date, Bidders should:
• Check the status of the solicitation on eVA at www.eva.virginia.gov by clicking on Business Opportunities and then click on Virginia Business Opportunities (VBO) for any updates, changes, amendments, cancellations, etc.;
• Check the “Reminders” section in VBO for all attachments and documents to be completed and submitted;
and
• Complete all attachments, amendments, exhibits, product information, etc. and attach electronically to the Bidder’s electronic submission.
Bidders are solely responsible for reviewing, complying, and returning a complete and responsive bid. Failure to submit any of the required information may result in the bid being declared non-responsive. Changes to the solicitation’s forms or formats are prohibited except where clearly instructed and permitted.
B. BID SUBMISSION:
Electronic bid submission with required documents attached is required. Bidder must be registered in eVA in order to submit an electronic bid. Bidders must submit one (1) complete copy of the bid and attachments.
The following are instructions for submitting an electronic bid:
a. Go to www.eva.virginia.gov;
b. Click on “I Sell To Virginia”;
c. Click on “eVA Supplier Training”; and
d. Click on Supplier Training Materials;
e. Click on “Viewing and Responding to Solicitations Video” under Sourcing.
If a Bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov.
C. BID SAMPLES
If requested by DFS, submit a Bid Sample as specified in Section 5, Bid Samples in the Scope of Work attachment.
• If DFS requests the Bidder to submit a Bid Sample, the sample must be received at the delivery location specified in Section 5, Bid Samples in the Scope of Work attachment by the date specified in the request, which will be approximately 1-2 weeks from the date of request. If the Bid Sample is not received by the specified date at the specified delivery location, the bid will be deemed unresponsive and will be rejected.
D. REQUIRED DOCUMENTS TO BE ATTACHED
• ATTACHMENT B, Supplier Data Sheet http://www.eva.virginia.gov/ http://www.eva.virginia.gov/ mailto:eVACustomerCare@dgs.virginia.gov
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