Attachment C Reporting Template.xlsm

XLSM spreadsheet 75 KB Posted

Attached to
STC Promotional Items
Solicitation number
5400029797
Issued by
South Carolina

About this file

Attachment C Reporting Template Summary

This is a reporting template document associated with the South Carolina STC Promotional Items state and local contract opportunity. The template is designed in Excel format (.xlsm) to facilitate standardized reporting and data collection for vendors or contractors involved in the promotional items procurement process. The specific structure and fields within the template are intended to ensure consistent documentation and tracking of relevant contract performance metrics, deliverables, or administrative requirements as outlined by the South Carolina procurement authority managing the promotional items contract.

The template serves as a standardized tool to maintain compliance with state reporting obligations and to provide clear communication channels between the contractor and the South Carolina contracting agency. By utilizing a structured Excel-based format, the reporting template enables systematic data entry, tracking, and submission of required information throughout the contract period, supporting transparency and accountability in the procurement process for promotional items.

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Other files

File Type Posted
Attachment A Bidding Schedule.xlsx XLSX spreadsheet
Solicitatoin 5400029797.docx DOCX document
Attachment B Point of Contact.docx DOCX document

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Text version

Key

Field NameField Description
VENDORThe awarded Contractor's name
VENDOR CONTRACT NUMBERLead State assigned contract number (using Lead State’s numbering protocol)
STATEState postal abbreviation code (Alaska = AK, Missouri = MO, etc.)
CUSTOMER TYPE (SEGMENT)State Gov't, Education-K12, Education-HED, Local Gov't, Medical, Other - are acceptable segments. [determined by industrial practice for each contract - uniform for each contract]
BILL TO NAMECustomer (agency) Bill to name
BILL TO ADDRESSCustomer (agency) Bill to address
BILL TO CITYCustomer (agency) Bill to city
BILL TO ZIPCODEZip code in standard 5-4 format [standard 5 digits is acceptable, formatted as a zip code]
SHIP TO NAMECustomer (agency) Ship to name
SHIP TO ADDRESSCustomer (agency) Ship to address
SHIP TO CITYCustomer (agency) Ship to city
SHIP TO ZIPCODEZip code in standard 5-4 format [standard 5 digits is acceptable, formatted as a zip code]
ORDER NUMBERVendor assigned order number
CUSTOMER PO NUMBERCustomer provided Purchase Order Number
CUSTOMER NUMBERVendor assigned account number for the purchasing entity
ORDER TYPESales order, Credit/Return, Upgrade/Downgrade, etc. [determined by industrial practice for each contract - uniform for each contract]
PO DATE (ORDER DATE)(mm/dd/ccyy)
SHIP DATE(mm/dd/ccyy)
INVOICE DATE(mm/dd/ccyy)
INVOICE NUMBERVendor assigned Invoice Number
PRODUCT NUMBERProduct number of purchased product
PRODUCT DESCRIPTIONProduct description of purchased product
UNSPSCCommodity-level code based on UNSPSC code rules (8 Digits)
LIST PRICE/MSRP/CATALOG PRICEList Price - US Currency ($99999.999) [determined by industrial practice for each contract - uniform for each contract]
NASPO ValuePoint PRICENASPO ValuePoint Price- US Currency ($99999.999)
QUANTITYQuantity Invoiced (99999.999)
TOTAL PRICEExtended Price (unit price multiplied by the quantity invoiced) - US Currency ($999999999.999)
NASPO ValuePoint ADMIN FEEAdministrative Fee based on Total Price - US Currency ($999999.999)
VAR/Reseller/DistributorIf a VAR/Reseller/Distributor, name of VAR/Reseller/Distributor and state where located
Energy Star CompliantYes = 1 No = 2 Energy Star Does not Apply = 0
OptionalMore information

1% Temp

Vendor NameVendor Contract NumberBill to EntityEntity TypeCustomer PO NumberPO DateShip DateInvoice DateInvoice NumberProduct NumberProduct DescriptionPriceQuantityTotal PriceAdmin Fee
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Reporting Temp.

Vendor NameVendor Contract NumberBill to EntityEntity TypeCustomer PO NumberPO DateShip DateInvoice DateInvoice NumberItem DescriptionPrice Per ItemUnit MeasureQuantityTotal PriceAdmin Fee
$0.00$0.00
$0.00$0.00
$0.00$0.00
$0.00$0.00
$0.00$0.00
$0.00$0.00
Draft Reporting Template$0.00$0.00
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