Attachment C - QA 27-88469.xlsx
XLSX spreadsheet 12 KB Posted
- Solicitation number
- 27-88469
- Issued by
- Indiana
About this file
This is a Question and Answer form for Negotiated Bid 27-88469, issued by the Indiana Department of Administration on behalf of the Department of Natural Resources, regarding trash collection services at O'Bannon Woods State Park. The solicitation seeks bids for dumpster pickup services across two seasonal periods: peak season (March 1 through October 31) requiring service to eleven 4-yard dumpsters and four 8-yard dumpsters at approximately twice weekly intervals (720 and 280 pickups respectively), and off-season (November 1 through February 28) requiring service to six 4-yard dumpsters and one 8-yard dumpster at weekly intervals (102 and 17 pickups respectively). Bids are due October 19, 2026 at 3:00 p.m. Eastern Time, with questions due October 2, 2026. The successful contractor will coordinate scheduling with O'Bannon Woods State Park after award. The initial contract term is five years from execution, with one optional one-year extension available at the State's discretion for a maximum term of six years.
Pricing must be submitted on a per-unit-per-pickup basis and must be all-inclusive, incorporating landfill/disposal fees, fuel charges, environmental fees, container rental, delivery, and any other applicable charges, with F.O.B. destination terms. The State does not own the dumpsters; the awarded contractor must furnish, deliver, maintain, and remove all containers. The estimated pickup quantities are estimates only, not guaranteed minimums. The contractor may use subcontractors or third-party service providers subject to approval before contract execution, and may select any appropriately licensed disposal facility provided the vendor supplies the facility name, address, and phone number. Pricing must remain firm for a minimum of 180 days from award issuance. No surety or fidelity bond is required; however, insurance requirements outlined in Section 28 of the sample contract apply and are negotiable. The solicitation will establish a Quantity Purchase Agreement available to other state agencies requiring trash services in the same region. Respondents may claim one Indiana preference pursuant to IC 5-22-15-7, with an additional possible claim under IC 5-22-15-26. Next-day pickup after holidays will suffice for holiday service needs.
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Other files
| File | Type | Posted |
|---|---|---|
| Att C - Q&A Template.xlsx | XLSX spreadsheet | |
| Att D - Cost Proposal 27-88469.xlsx | XLSX spreadsheet | |
| Negotiated Bid Main Document 27-88469.pdf | ||
| Att A - Sample Contract.docx | DOCX document |
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Text version
Question & Inquiry Form
| Attachment C | ||||||
| Question and Answer Template | ||||||
| NB 27-88469 Trash Services at O'Bannon Woods | ||||||
| Please submit your questions in the form below (yellow shaded area) per Negotiated Bid Section 1.6. | ||||||
| Click the dropdown in the Negotiated Bid Document Column to select topic. | ||||||
| No. | Bid Document | Section Number | Page | Topic | Question | Answer |
| 1 | Main Document | 1.4 | 5 | Container provision | Please confirm whether DNR currently owns the listed 4-yard and 8-yard dumpsters or whether the awarded contractor must furnish, deliver, maintain, and remove them. | DNR does not own. Contractor must deliver, maintain and remove them. |
| 2 | Attachment D Cost Proposal | Cost Proposal | N/A | Pickup quantities and invoicing | Are the 720, 280, 102, and 17 pickup quantities firm annual quantities, estimates, or maximum quantities? Will the contractor invoice only for pickups actually completed at the awarded unit prices? | Seasonal/Monthly quanities. 2 pickups weekly during months of March - October and 1 pickup during months November - February. |
| 3 | Attachment D Cost Proposal | Cost Proposal | N/A | Disposal and load conditions | Does the all-inclusive per-pickup price include disposal regardless of load weight? Please provide any available historical tonnage or average weight per container and explain how overweight, contaminated, or prohibited-material loads will be handled. | If you have a weight limit, please indicate but otherwise, this shouls be all inclusive as well. To my knowledge, there aren't any contaminated or prohibited material being handled. |
| 4 | Attachment A Sample Contract | 28 | N/A | Insurance requirements | Please identify which insurance coverages in Section 28 apply to this trash-service contract. Specifically, are the $5,000,000 general-liability and automobile-liability limits required, may umbrella or excess coverage satisfy those limits, and must each subcontractor independently maintain the same applicable limits? | The insurance section of the professional services template is negotiable. |
| 5 | Attachment A Sample Contract | 5.B | N/A | Use of subcontractors | Please confirm that the awarded contractor may use subcontractors or third-party service providers to perform the trash collection and disposal services while remaining responsible for contract performance. If permitted, please identify the required approval process and whether subcontractor information must be submitted with the bid or only after award. | I don't believe we have an issue with the awarded vendor using a subcontractor. The subcontractor, per the bid documents, should be approved before the execution of the contract. |
| 6 | Are the estimated pickup quantities listed in the Cost Proposal estimates only, or are they guaranteed minimum quantities? | Estimates only | ||||
| 7 | Should all landfill/disposal fees, fuel charges, environmental fees, container rental, delivery, and any other applicable charges be included in the quoted unit prices? | Unless otherwise noted, should be all inclusive. | ||||
| 8 | Are there any emergency, additional, holiday, or after-hours pickups that may be required during the contract? If so, how should those services be priced? | Next day pickup after a holiday will suffice. | ||||
| 9 | Is subcontracting the trash hauling and disposal portion of the contract permitted? | See above. | ||||
| 10 | Can you please confirm whether there are any bid bond, performance bond, payment bond, or other surety requirements for this solicitation? | Please see section 28 on the sample contract for details of required insurance and bonds. A surety or fidelity bond is not required by IDOA. | ||||
| 11 | Is the contractor permitted to select an appropriately licensed disposal facility, or does the State require waste to be taken to a specific landfill or disposal facility? | That is up to the vendor but they must provide the facility, address and phone number. | ||||
| 12 | Will the successful contractor coordinate the specific pickup days and times with O’Bannon Woods State Park after award? | Yes |
| Column1 |
| Attachment A Sample Contract |
| Attachment B Sample PO |
| Attachment C Q&A Template |
| Attachment D Cost Proposal |
| Main Document |
| Other |
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