Att D - Cost Proposal 27-88469.xlsx
XLSX spreadsheet 35 KB Posted
- Solicitation number
- 27-88469
- Issued by
- Indiana
About this file
This is a Cost Proposal document for Negotiated Bid 27-88469 issued by the State of Indiana Department of Administration for trash services. The solicitation requests dumpster pickup services across two seasonal periods: March 1 through October 31 and November 1 through February 28. During the peak season (March-October), the State requires pickups for eleven 4-yard dumpsters and four 8-yard dumpsters, each serviced approximately twice weekly, totaling 720 and 280 pickups respectively. During the off-season (November-February), the State needs six 4-yard dumpsters serviced once weekly (102 pickups) and one 8-yard dumpster serviced once weekly (17 pickups). Respondents must bid on all line items and locations, with pricing submitted as unit price per pickup. The successful contractor will be determined as the lowest bidder meeting all required specifications.
All pricing must be all-inclusive, encompassing shipping, freight, delivery, and destination fees, with no additional charges accepted after award. Respondents must submit a working Excel file with completed yellow-shaded cells and provide a matching quote on company letterhead detailing proposed specifications. Bidders must review and respond to mandatory contract clauses outlined in the main solicitation document and declare any intent to claim confidential information. The State offers multiple procurement preferences including Buy Indiana, U.S. manufactured products, steel products, recycled materials, and small business preferences; respondents may select only one preference unless otherwise specified. Respondents not previously registered must complete Buy Indiana registration at least twenty business days before the submission deadline. The successful respondent will coordinate with each property to schedule delivery times and locations.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment C - QA 27-88469.xlsx | XLSX spreadsheet | |
| Att C - Q&A Template.xlsx | XLSX spreadsheet | |
| Negotiated Bid Main Document 27-88469.pdf | ||
| Att A - Sample Contract.docx | DOCX document |
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Text version
Instructions
| Trash Services - Negotiated Bid 27-88469 | RESPONDENT NAME |
| INSTRUCTIONS | |
| 1. Please populate the YELLOW SHADED CELLS in this workbook. Any attempt to manipulate the format of the Bid Cost document will put your proposal at risk of disqualification. | |
| 2. The State intends to award to the lowest bidder meeting all required specifications. | |
| 3. Respondents must review the Mandatory Clause Requirements outlined in the Negotiated Bid Main Document and provide a response on the Clause Requirements tab. | |
| 4. On the Cost Proposal tab, Respondents must completely fill out the pricing for the item(s) they are bidding on. Respondents must bid on all line items/locations. Pricing provided shall be the UNIT PRICE. Additionally, pricing must be ALL-INCLUSIVE, which includes all shipping, freight, delivery, or destination fees. The successful respondent will need to contact each property to schedule the exact location and delivery times. Additional charges will not be accepted. Additionally, respondents must submit a quote on company letterhead with the proposed specifications listed on the quote. | |
| 5. Complete the Preferences tab by selecting the checkbox in Column B that applies to the Preference(s) that should be considered. Note that only one (1) preference may be selected, except for circumstances further outlined in Preferences | |
| 5. Return WORKING Excel file with bid submission. Bids submitted without a working copy of this Excel file may be deemed unresponsive. |
Clause Reqs and Confidential
Mandatory Contract Clauses and Confidential Information
| For Item #1, Please provide a Yes or No response in the yellow-shaded area below (Column D) indicating your compliance with all of the requirements specified in Section 3.2 of the Negotiated Bid Main Document. If YES is entered, respondent must be in compliance with the requirements as written. If you are entering NO for any reason, please provide an explanation in the space provided (Column E). Failure to provide a response may result in the bid being disqualified. |
| For Item #2, Please provide a Yes or No response in the yellow-shaded area below (Column D) indicating your intent to claim conifidential information in this Cost Proposal. If YES is entered, respondent must be in compliance with the requirements as written in Section 1.12 of the Negotiated Bid Main Document. |
| ITEM # | Mandatory Contract Clauses | ENTER YES OR NO | IF NO, PLEASE PROVIDE EXPLANATION BELOW |
| 1 | Do you agree to all of the Mandatory Contract Clauses outlined in the Negotiated Bid Main Document, Section 3.2 - Evaluation Requirements and Criteria? | ||
| Confidential Information | ENTER YES OR NO | IF YES, PLEASE PROVIDE EXPLANATION BELOW | |
| 2 | Do you wish to classify any information given in this Cost Proposal as Confidential? |
Preferences
| PREFERENCES |
| Each bidder should review the various procurement preferences allowed by State statute. A summary of the preferences can be found under Programs and Preferences located at the link Provided Below. Additionally, each Indiana code is linked to its exact definition below. No preference will be applied unless selected by the checkmark in Column A. It is the Respondent’s responsibility to confirm its Buy Indiana status for this portion of the process. Go to the Buy Indiana website (Link Below) Respondents not previously registered with IDOA must register and The Respondent’s Buy Indiana status must be finalized when the solicitation response is submitted to the State. When applying to Buy IN status, be sure to allow sufficient time to complete this process, at least twenty (20) business days. |
| Indiana Price Preferences: | https://www.in.gov/idoa/procurement/supplier-resource-center/programs-and-preferences/preferences/ |
| Buy Indiana: | https://www.in.gov/idoa/procurement/supplier-resource-center/programs-and-preferences/buy-indiana/ |
| Check | Preference | Indiana Code | Provisions |
| FALSE | U.S. Manufactured Product Preference | IC 5-22-15-21 | Enter Line Item(s) this preference will apply to: |
| FALSE | Preference for Steel Products | IC 5-22-15-25 | |
| FALSE | Preference to Coal Mined in Indiana | IC 5-22-15-22 | |
| FALSE | Indiana Business (Buy Indiana) Preference | IC 5-22-15-20.5 (Select Provision from Dropdown) | (1) A business whose principal place of business is located in Indiana |
| FALSE | Indiana Manufactured Preference | IC 5-22-15-20.5 | Can only elect if claiming Indiana Business (Buy Indiana) preference |
| FALSE | Preference for Recycled or Post-Consumer Materials | IC 5-22-15-20.5 | If yes, a manufacturer’s certification must be submitted for each item or group of items for which the offeror is seeking a preference, or the preference may not be considered. |
| FALSE | Preference for Soybean Oil-Based Ink | IC 5-22-15-18 | |
| FALSE | Preference for Soy Diesel/Bio Diesel | IC 5-22-15-19 | |
| FALSE | Indiana Small Business Preference - For Businesses that cannot be considered "Small Businesses" Please refer to https://iga.in.gov/laws/2026/ic/titles/5#5-22-14-3 | IC 5-22-15-23 (Select provision from Dropdown) | Manufacturing business, which employs no more than one hundred (100) persons. “Manufacturing business” means a business that derives its principal source of income (over 50% of gross revenues) from the sale of goods the firm produces at its own facility made from raw, unfinished materials, as distinguished from the final product |
| FALSE | Indiana Farm Products Preference | 5-22-15-23.5 | |
| FALSE | Preference for foods/beverages that contain high levels of calcium | IC 5-22-15-24 | |
| FALSE | Preference for Business Providing Specialized Employee Services | IC 5-22-15-26 | |
| (1) A business whose principal place of business is located in Indiana | |||
| (2) A business that pays a majority of its payroll (in dollar volume) to residents of Indiana | |||
| (3) A business that employs Indiana residents as a majority of its employees | |||
| (4) A business that makes significant capital investments in Indiana Any company that can demonstrate a minimum capital investment of $5 million or more in plant and/or equipment or annual lease payments of $2.5 million or more shall qualifies as an Indiana business under category #4 | |||
| (5) A business that has a substantial positive economic impact on Indiana. Any company that is in the top 500 companies (adjusted) for one of the following categories: number of employees (DWD), unemployment taxes (DWD), payroll withholding taxes (DOR), or Corporate Income Taxes (DOR); qualifies as an Indiana business under category #5 |
| Wholesale business with annual sales of four million dollars ($4,000,000) or less during its last fiscal year. “Wholesale business means a business that derives its principal source of income (over 50% of gross revenues) from sales to retailers, other merchants, or industrial, institutional or commercial users who will use the goods for resale or business use. |
| Service business with average sales of five hundred thousand dollars ($500,000) or less for the current and preceding three (3) fiscal years and which employs no more than twenty-five (25) persons. “Service business, “means a business that derives its principal source of income (over 50% of gross revenues) from the sale of useful artistic, educational, intellectual, literary, or scientific labor from which no necessary tangible commodity is derived |
| Retail business or business selling services with annual sales and receipts of five hundred thousand dollars ($500,000) or less. “Retail business,” means a business that derives its principal source of income (over 50% of gross revenues) from the sale of supplies to the ultimate consumer |
| Manufacturing business, which employs no more than one hundred (100) persons. “Manufacturing business” means a business that derives its principal source of income (over 50% of gross revenues) from the sale of goods the firm produces at its own facility made from raw, unfinished materials, as distinguished from the final product |
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COST PROPOSAL
| Please populate the yellow-shaded cells with UNIT pricing for each item listed below. The green-shaded cells will auto-populate. Pricing must be all inclusive, which includes all shipping, freight, delivery, or destinations fees. Additional charges will not be accepted. |
| Respondents must bid on all line items/locations. Additionally, respondents must submit a quote on company letterhead with the proposed specifications listed on the quote. The quote on company letterhead must match the Total Bid Amount below (cell F19). |
| LINE ITEM | March 1 - October 31 | Unit Price/Price per Pickup | Pickups Per Time period | Extended Price |
| 1 | 11- 4YD Dumpsters (about twice per week each) | $ - 0 | 720 | $ - 0 |
| 2 | 4- 8YD Dumpsters (about twice per week each) | $ - 0 | 280 | $ - 0 |
| LINE ITEM | November 1 - February 28 | Unit Price/Price per Pickup | Pickups Per Time period | Extended Price |
| 1 | 6- 4YD Dumpsters (about one time per week each) | $ - 0 | 102 | $ - 0 |
| LINE ITEM | November 1 - February 28 | Unit Price/Price per Pickup | Pickups Per Time period | Extended Price |
| 1 | 1- 8YD Dumpster (about one time per week) | $ - 0 | 17 | $ - 0 |
Total Bid $ - 0
File details come from the government source that posted it. Updated .