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Instructions
ATTACHMENT C – PRICING RESPONSE
| Purpose and Instructions |
| Bidders must complete this workbook in its entirety and submit it as the Pricing Response. Pricing must reflect the specific PPM product, edition, modules, licenses, and services proposed in response to the RFQ. |
| General Pricing Requirements |
| Pricing must include all costs necessary to provide the proposed base solution and initial implementation. Bidders must clearly distinguish recurring SaaS subscription charges from one-time implementation and professional-service charges. All pricing must be consistent with ITS86. Any applicable reseller markup, discounts, or other adjustments must be clearly disclosed. |
| Required Capabilities and Add-Ons |
| If a capability identified in Attachment B requires an additional module, license, product, third-party component, or other separately priced offering, the Bidder must identify that offering and its associated pricing in the Modules & Add-Ons section. A Mandatory capability must be available as of the RFQ response deadline; however, an add-on needed only for functionality that is not part of the initial implementation does not necessarily need to be purchased at contract start unless otherwise required by Attachment A. The Bidder must nevertheless provide current pricing for the add-on so the Trial Court can evaluate the cost of making the capability available. |
| Initial Implementation |
| The initial implementation will be priced on a Firm Fixed Price basis. Bidders must identify the proposed implementation deliverables or milestones and the fixed amount associated with each. The total must include all services necessary to complete the base implementation described in Attachment A. |
| Future Professional Services |
| Bidders must establish hourly rates for professional-service labor categories that may be used for future authorized work, including integrations, data migration, configuration, consulting, or other services not included in the initial implementation. Future work will be separately scoped and authorized by the Trial Court, compensated based on actual authorized hours at the applicable Contract rates, and subject to any not-to-exceed amount established for the authorized work. Future work is not included in the evaluated base implementation price unless expressly stated. |
| 12-Month and 36-Month Pricing |
| Bidders must provide pricing for both a standalone 12-month subscription term and a 36-month subscription term. The 36-month pricing section must show the applicable subscription charges for each contract year and the total cost over the full 36-month period. Bidders must also provide pricing for the two optional one-year renewal periods (Contract Years 4 and 5). |
| Optional Products and Services |
| Optional products and services that are not required to satisfy the base RFQ requirements should be separately identified. Optional pricing will not be assumed to be included in the base solution unless expressly stated. |
| Pricing Assumptions |
| Bidders must identify all assumptions that may affect pricing, including user counts, license types, storage, usage, implementation dependencies, and any minimum purchase commitments. |
Pricing Response
ATTACHMENT C – PRICING RESPONSE
| BIDDER / PROPOSED SOLUTION INFORMATION | |
| Bidder Name | Software Publisher |
| Proposed PPM Product | Product Edition / Package |
| Reseller (if applicable) | Reseller Markup % |
| 1. SaaS SUBSCRIPTION / LICENSING Bidders must provide separate pricing for a 12-month subscription term and a 36-month subscription term. Pricing for the 12-month term must reflect the cost of a standalone one-year commitment and should not be assumed to equal Year 1 pricing under the 36-month option. The same proposed product, edition, licensing configuration, and quantities should be used for both options unless otherwise clearly identified and explained by the Bidder. | | | | |
| Product / License / Module | License Type / User Type | Qty. | Annual Unit Price | 12-Month Total |
12-MONTH SUBSCRIPTION TOTAL
Product / License / Module License Type / User Type Qty. Year 1 Unit Price Year 2 Unit Price Year 3 Unit Price 36-Month Total
36-MONTH SUBSCRIPTION TOTAL
Product / License / Module License Type / User Type Qty. Year 4 Unit Price Year 4 Total Year 5 Unit Price Year 5 Total
| TOTAL RENEWAL YEAR 4 |
| TOTAL RENEWAL YEAR 5 |
| 2. INITIAL IMPLEMENTATION – FIRM FIXED PRICE Identify the proposed deliverables or milestones and the firm fixed amount associated with each. The total must include all services necessary to complete the base implementation described in Attachment A. | | | | | |
| Deliverable / Milestone | Description | Estimated Timing | Fixed Price | Included in Base Implementation? | Notes / Assumptions |
TOTAL INITIAL IMPLEMENTATION $0.00
| 3. REQUIRED CAPABILITY MODULES / ADD-ONS Identify any additional product, component, or separately priced offering needed to make a capability in Attachment B available. | | | | | | | |
| Attachment B Req. # | Module / Add-On | M or O Requirement | Needed for Initial Implementation? | One-Time Cost | Annual Recurring Cost | Included in Base SaaS Price? | Comments |
| 4. OPTIONAL FUTURE PROFESSIONAL SERVICES – HOURLY RATES Provide hourly rates for labor categories that may be used for future authorized services, including integrations, configuration, consulting, or other work outside the initial implementation. Future services will be separately scoped and authorized and are not included in the base implementation price. If pricing for a 12-month agreement differs from "Year 1" of a 36 month agreement, please indicate such in the Notes column. | | | | | | | |
| Position Title | Role / Typical Services Provided | Year 1 Hourly Rate | Year 2 Hourly Rate | Year 3 Hourly Rate | ITS86 Rate / Ceiling (if applicable) | Discount from ITS86 Rate | Notes |
| 5. OPTIONAL PRODUCTS AND SERVICES Identify optional products or services that are not required to satisfy the base RFQ requirements but may be of interest to the Trial Court. Do not include these amounts in the base price. | | | | | | | |
| Optional Product / Service | Description | Pricing Basis | Quantity | Unit Price | One-Time Cost | Annual Recurring Cost | Notes |
| 6. PRICING SUMMARY | |
| 12-Month SaaS Subscription | $0.00 |
| 36-Month SaaS Subscription | $0.00 |
| Initial Implementation – Firm Fixed Price | $0.00 |
| 36-Month Base Cost (SaaS + Initial Implementation) | $0.00 |
| OPTIONAL RENEWAL YEAR 4 SaaS Subscription | $0.00 |
| OPTIONAL RENEWAL YEAR 5 SaaS Subscription | $0.00 |
| MAXIMUM 5-YEAR SaaS SUBSCRIPTION COST | $0.00 |
| MAXIMUM 5-YEAR COST + INITIAL IMPLEMENTATION | $0.00 |
| By submitting this Attachment, the Bidder certifies that the pricing provided is accurate and complete for the specific product, edition, modules, licenses, and services proposed; that all required costs have been disclosed; and that the pricing is consistent with the Bidder's ITS86 contract and the requirements of this RFQ. | |
| Bidder Name | Date |
| Authorized Representative | Title |
| Signature | |
Pricing Assumptions
ATTACHMENT C – PRICING RESPONSE
| PRICING AND LICENSING ASSUMPTIONS |
| Bidders shall identify all material assumptions, dependencies, limitations, or conditions used in developing their Pricing Response. Assumptions should provide the Trial Court with sufficient information to understand the basis of the proposed pricing and any circumstances that may affect the amounts charged during the Contract Term. |
Assumptions may address user or license quantities, license types or tiers, minimum purchase commitments, storage or usage limits, true-up or reconciliation requirements, restrictions on increasing or decreasing license quantities, implementation dependencies, subscription or billing commencement, third-party products or services, and other material pricing or licensing conditions.
Bidders shall not use assumptions to materially alter, condition, or take exception to a Mandatory requirement of the RFQ. Any cost necessary to provide the products and services included in the Bidder's proposed solution that is not otherwise identified in the Pricing Response will be presumed included in the applicable proposed price.
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| Add rows as necessary. | | | |