ATTACHMENT_C.docx
DOCX document 19 KB Posted
- Attached to
- MCV Magazine Fulfillment Services
- Solicitation number
- 2000018474
- Issued by
- Minnesota
About this file
ATTACHMENT C Summary
This is a Request for Proposal attachment document from the Minnesota Department of Natural Resources for magazine fulfillment services related to Minnesota Conservation Volunteer magazine. The proposal requests fulfillment services including subscription management, magazine distribution, mailing list maintenance, and related administrative support for the publication. The contract encompasses all fulfillment operations necessary to maintain subscriber records, process new subscriptions, manage address changes, handle subscription renewals, coordinate printing and mailing logistics, and maintain customer service functions. The specific term of the contract and any renewal options, response deadlines, and award dates would be detailed in the primary RFP documentation accompanying this attachment.
Pricing terms, service level requirements, performance metrics, incumbent contractor information, and detailed funding specifications are typically outlined in the complete proposal documents. As an attachment document, this file provides supplementary details, specifications, or exhibits that support the main RFP requirements. Potential bidders should review all accompanying documents including the statement of work, technical requirements, and pricing schedules to understand the complete scope of services, performance expectations, and compensation structure for the Minnesota Conservation Volunteer magazine fulfillment contract.
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Other files
| File | Type | Posted |
|---|---|---|
| Sample_Contract.docx | DOCX document | |
| MCV_Magazine_Fulfillment_Services.pdf | ||
| RFP-_Final.docx | DOCX document | |
| Attachment_F.xlsx | XLSX spreadsheet | |
| Attachment_G.docx | DOCX document | |
| RFP_Attachments.docx | DOCX document |
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Text version
ATTACHMENT C: COST DETAIL
Responders must submit Attachment C “Cost Detail” form as their Cost Proposal. The rate(s) identified in the Cost Proposal must include all costs, including but not limited to: travel expenses, mass mailings, fees, commissions, compensation, indirect costs, equipment, supplies, and other charges.
Identify the level of the State’s participation in the contract and details of cost allowances for this participation. The State does not make regular payments based solely upon the passage of time; it only pays for services performed or work delivered after it is accomplished.
Submit Attachment C: Cost Detail as a separate document(s) from your technical response for all copies of the Proposal. Do not include any cost information in the Technical Proposal as part of the response. The Proposal must be open for acceptance until a contract is executed, the Solicitation is cancelled, or 180 days after the due date and time of the Solicitation, whichever comes first.
Responder will be evaluated on the monthly cost total, which includes items 1 – 10; the price per unit will also need to be included.
Items 11 – 16 will not be evaluated, but are still required, please enter the Unit Price.
| ITEM | UNIT | UNIT | ||
| NO. | DESCRIPTION | (subscriber) | PRICE |
1 Per-name, per-issue label charge. Label charge will cover all main label and supplemental label runs, ACS charges, data entry, check and credit card payment deposits, marketing and financial reports, list pulls, Internet order forms, selections for bills, renewals,
| gift cards, and donor acknowledgments. |
| At conversion, all print programs for routine acknowledgment |
and renewal notices will be included at no charge.
| Web customer service pages for donations (one-time and auto renew), | |||
| renewals, gifts, classroom bulk copies, change of address, missing issue | |||
| complaints will be created at conversion for no charge. | |||
| Includes ACS/AEC charges and twice yearly NCOA updates. | |||
| Price per each (EA) | EA | $ | |
| Monthly costs based on 120,000 records | Monthly $ |
| 2 | Inbound customer service telephone calls | EA | $ | |
| Price per each (EA) | ||||
| Monthly costs based on 300 calls | Monthly $ |
3 Inbound customer service emails, automated
| Price per each (EA) | EA | $ | |
| Monthly costs based on 100 emails | Monthly $ |
4 Outbound email promotions Price per each (EA) EA $
| Monthly costs based on 20 eblasts with counts deployed | ranging from | |
| 10 to 30,000 each | Monthly $ |
| 5 | Credit and debit card transactions, non-Internet included. | EA | $ | ||
| Price per each (EA) | |||||
| Monthly costs based on 100 per month | Monthly $ |
| 6 | Credit and debit card transactions, from online internet forms | EA | $ | Price per each (EA) | |||||
| Monthly costs based on 300 per month | Monthly $ | ||||||||
| 7 | Price per mailed contribution acknowledgment on supplied stock. | ||||||||
| Address, stuff, mail. Price includes addressing letter, inserting | |||||||||
| Into envelope, bundling, and entering into US postal service. | |||||||||
| First-class commingled mail. | |||||||||
| Price per each (EA) | EA | $ | |||||||
| Monthly costs based on 500 per month | Monthly $ |
8 Mailed renewal notices. Address order form, stuff, mail.
| Price includes addressing, insertion, bundling, and entering into | ||||||||
| US postal service. Standard class, nonprofit. | ||||||||
| Price per each (EA) | EA | $ | ||||||
| Monthly costs based on 2500 total renewals from 3 separate efforts | Monthly $ | |||||||
| 9 | Mail gift acknowledgement letters and appropriate gift card (supplied | |||||||
| by Minnesota Conservation Volunteer). Address letter, stuff letter with | ||||||||
| gift card in supplied 6x9 envelope and mail. Price includes addressing, | ||||||||
| insertion, bundling, and entering into US postal service. | ||||||||
| Standard class, nonprofit. | ||||||||
| Price per each | (EA) | EA | $ | |||||
| Monthly cost based on 500 per month |
| 10 | Shipping of back copies. Insert magazines into envelope or boxes | ||||
| depending on volume. Enter into US postal service or UPS. | |||||
| Price per each | (EA) | EA | $ | ||
| Monthly cost based on 10 shipments of back copies per month |
| 11 | Pallet(s) of stored property of Minnesota Conservation Volunteer magazines | ||||
| (replacement magazines, renewal stock, contribution acknowledgments, | |||||
| gift cards with envelopes, subscriber donation forms, etc.) | |||||
| Price per each | (EA) | EA | $ |
| 12 | Programming charges to create or update new, renewal, or acknowledgment | ||||
| print program (letters, etc.) | |||||
| Price per each | (EA) | EA | $ |
13 Conversion and set-up charges Price per each (EA) EA $
14 Post-conversion print programming – to create and program new notices, acknowledgments, or other mailed pieces HR $
| 15 | Programming charges to create custom reports. | HR | $ | |||
| 16 | Programming charges to update or alter web landing pages, emails, | |||||
| customer service functions, | HR | $ |
Total Monthly cost based on Items 1 -10 $
File details come from the government source that posted it. Updated .