Attachment B Pricing B-50780~1.xlsx

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Attached to
Aeronautics Program Management System(APMS) RFP
Solicitation number
26-494DOT-FINAD-B-50780
Issued by
Illinois

About this file

Written by GovTribe AI ·

This is a Pricing Detail Worksheet for an Aeronautics Program Management System (APMS) Request for Proposal issued by the Illinois Department of Transportation (IDOT) Division of Aeronautics. The RFP seeks a vendor-hosted Software-as-a-Service (SaaS) solution to replace existing agency databases and processes. The pricing worksheet requires vendors to provide detailed cost structures across multiple categories including user subscription and licensing fees, implementation costs, IDOT-specific enhancements, and optional desirable elements. The worksheet is structured to accommodate an initial implementation phase followed by production years, with provisions for a baseline of 175 monthly user licenses and additional user licensing at specified rates. Implementation costs must be itemized by category, including consulting, configuration, conversion, integration, testing, training, support, and reports. The document specifies that IDOT-specific enhancements should be calculated based on 500 hours annually after the implementation phase is completed.

The pricing structure requires vendors to provide block rate pricing for the initial 175 user licenses and establish additional per-user rates for future license expansions, with the agency reserving the right to procure additional licenses as needed throughout the contract term. Vendors must clearly note any yearly rate changes for user subscriptions and adjust calculations accordingly. The worksheet includes a separate section for desirable elements identified as C2 response codes from Attachment A, allowing vendors to propose optional functionality with associated implementation and ongoing costs. The total cost of ownership calculation consolidates base solution production costs, implementation expenses, and any optional desirable elements into a grand total used for pricing evaluation. The solicitation includes a 2% Business Enterprise Program (BEP) goal.

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Other files

File Type Posted
c2d-vendor-answer-sheet-v-26-2.pdf PDF
Attachment E Customer Reference Questionnaire B-50780.docx DOCX document
information-and-technology-request-for-proposal-offer B-50780.pdf PDF
c2d-vendor-guidance B-50780.pdf PDF
BEP_WaiverRequest_Review~3.pdf PDF
RFP APMS B-50780 Updated~1.docx DOCX document
vendor ipg-active-registered-vendor-disclosure forms-b B-50780.docx DOCX document
Attachment G Context Level Diagram B-50780.xlsx XLSX spreadsheet
vendor-disclosure-forms-a B-50780.docx DOCX document
Attachment D Demo Script B-50780.docx DOCX document
BEP Utilization Plan~8.pdf PDF
Attachment C Mandatory Reports Matrix B-50780.xlsx XLSX spreadsheet
Attachment F Service Level Agreement B-50780.docx DOCX document
Attachment A_Mandatory and Desirables B-50780.xlsx XLSX spreadsheet
Vendor Q.A.26-494DOT-FINAD-B-50780.xlsx XLSX spreadsheet
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RFP - Pricing Detail Worksheet

Aeronautics Program Management System RFP
Attachment B - Pricing Detail
Mandatory Pricing Details: This attachment serves as the Pricing Details Worksheet for this Request for Proposal document. Pricing Details are expected to represent a Vendor Hosted solution. Be sure to complete all applicable sections below to accurately reflect Vendor's pricing for a vendor hosted delivery model. This worksheet specifies charges, fees, rates, and costs for software, licensing, hosting, implementation, enhancements, and other specified costs.

For any specific pricing clarification please refer to Section F.6 in the RFP.

Note: If there are any desirable elements the Vendor identified as C2 in Attachment A, corresponding pricing should be included in the Optional pricing below. It will be included in the overall proposal cost used in the pricing scoring.

Offeror Name:
Offeror Address:
Initial TermTotal Cost of Ownership

(TCO)

Mandatory SaaS & Implementation Pricing DetailsImplementationProduction
Implementation12345678910
AGENCY USER SUBSCRIPTION/LICENSE COSTS
User Subscription/License Fees (2) (Insert lines, descriptions, quantities as needed). Pricing should reflect two rates: (1) block of 175 monthly users subscription licenses (2) additional user licensing rates based on future additional license allocations.
If the license/subscription rate changes yearly, NOTE that in the Rate (E17 &/or 18) and then in each year change the calculation to the yearly rate * # of user licenses.
IF license/subscription is NOT per user but a flat fee, REMOVE the calculations within cells in Row 17 and enter flat rate.
NOTE: User subscriptions/licensing should be transferable by Agency administrators; i.e.,staffing based on agency needs. Agency reserves the right to procure additional licenses as needed and pricing should reflect this rate.
If Offeror provides block rates for additional users, identify the quantity and rate for each block.
QTY:
Rate:
175User license$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
1Additional user$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
1Addl Block Rate
IMPLEMENTATION COSTS
Detail any implementation costs for SaaS solution (Insert lines, descriptions, quantities as needed)
QTY:Hourly:Or enter rate for each as applicable:
$ - 0Implementation$ - 0$ - 0
$ - 0Consulting$ - 0$ - 0
$ - 0Configuration$ - 0$ - 0
$ - 0Conversion$ - 0$ - 0
$ - 0Integration$ - 0$ - 0
$ - 0Testing$ - 0$ - 0
$ - 0Training$ - 0$ - 0
$ - 0Support$ - 0$ - 0
$ - 0Reports$ - 0$ - 0
Other - ___________$ - 0
$ - 0Other - ___________$ - 0$ - 0
IDOT Specific Enhancements/Development Costs
If hourly rate changes per year NOTE that in the hourly rate (D40 comment as variable) and then in each year change calculation to 500 * hourly rate.
QTY:IDOT Specific enhancements (4)
Hours:500Hourly Rate$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
(Assume 500 hours/year after implementation)
C2 DESIRABLE ELEMENTS COSTS
Include the ID Code from Attachment A of desirable element with a C2 response code. Detail the work and cost associated with each element identified as C2 response code. Add implementation costs and any out year costs as necessary. Insert additional rows if needed. . It is up to the vendor to decide the worth of these requirements and they may be included in the contract negotiation for deliverables, cost, etc.
Desirable ElementImplementation
$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Total Base Solution - Production Years$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Total Base Solution - Implementation$ - 0Implementation$ - 0
Mandatory SaaS & Implementation Pricing DetailsGrand Totoal$ - 0
(2) User Subscription/License fees. Include rate for additional users. If tier or sliding scale model, then please include the tier or scale models details.
(3) If specific cost breakdowns by role, team member, activity, etc. were used in determining costs, attach those specific cost breakdowns to Attachment B.
(4) IDOT Specific Enhancements are related to items that IDOT request be implemented to system to address IDOT processes or Illinois statutory changes that are implemented after system is moved into production.

File details come from the government source that posted it. Updated .