Attachment B - Financial Management Reporting Requirements.pdf
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- Attached to
- Goddard Institute for Space Studies (GISS)
- Solicitation number
- 80GSFC22R0003
About this file
This document outlines financial management reporting requirements for a cost-plus-fixed-fee contract solicitation issued by NASA's Goddard Space Flight Center Goddard Institute for Space Studies. The contractor must submit monthly and quarterly financial reports using NASA Form 533 detailing direct labor hours, overhead expenses, other direct costs including travel expenses broken down by work categories, subcontracting costs, fixed fee, and total estimated costs. Reports must include variance narratives explaining variances of 10% or more from prior estimates. Reporting is required at the work breakdown structure level 2 and 3 elements of the statement of work, identifying principal investigators, employees, work year equivalents, and associated costs. Supplemental reporting may also be requested at these levels including employee names.
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Goddard Space Flight Center Goddard Institute for Space Studies (GISS)
Solicitation #80GSFC22R0003
ATTACHMENT B
Financial Management Reporting Requirements
June 2014
Solicitation - 80GSFC22R0003 Attachment B
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each Work Breakdown Structure (WBS) Level 2 element of the Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below. An additional 533 Report for each Work Breakdown Structure (WBS) Level 3 element of the Statement of Work for the Scientific and Programming Analysis Section. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at the total contract level and WBS Level 2. For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
3.1.1 Scientific Programming & Analysis
3.1.1.1- Global Climate Modeling 3.1.1.2- Earth Observations 3.1.1.3- Climate Impacts 3.1.1.4- Planetary Atmospheres Computer Facilities Operations Library and Publication Services Logistical, Physical Safety and Utility Support Program Management Other (Specify)
Total Prime Direct Labor Hours
2. Prime Direct Labor Hours:
3.1.1 Scientific Programming & Analysis
3.1.1.1- Global Climate Modeling 3.1.1.2- Earth Observations 3.1.1.3- Climate Impacts 3.1.1.4- Planetary Atmospheres
Computer Facilities Operations Library and Publication Services Logistical, Physical Safety and Utility Support Program Management Other (Specify)
3. Prime Overhead Expense
4. Other Direct Costs (ODCs):
a. Material- details
b. Subscriptions- details
c. Publications- details
d. Page Charges-details Travel (to be reported under each RTOP category (Global Climate Modeling, Earth Observations, Climate Impacts, Planetary Atmospheres, and Institutional)
e. Other (specify)
Total ODCs
5. Subtotal (Direct Labor, Overhead & ODCs)
6. G&A Expense
7. Total Estimated Cost
8. Fixed Fee
9. Total Cost-Plus-Fixed-Fee (CPFF)
Supplemental reporting also will be requested at the level 2 and 3 WBS, which specifies Principle Investigator, Employee name, WYE and Cost.
3.1.1 Scientific Programming & Analysis
3.1.1.1- Global Climate Modeling 3.1.1.2- Earth Observations 3.1.1.3- Climate Impacts 3.1.1.4- Planetary Atmospheres
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