GISS 80GSFC22R0003 - Amendment 1.pdf

80GSFC22R0003

Amendment 1

1. Section J.1 GSFC 52.211-101 LIST OF ATTACHMENTS. (FEB 2016) is deleted and replaced with the following (changes are highlighted in bold):

The following documents are attached hereto and made a part of this contract:

Attachment Description Date

No. of Pages

(including the cover page) A Statement of Work Dec 2021 14

B Financial Management Reporting Requirements Jun 2014 4

C Contract Historical Data March 2015 3

D Safety and Health Plan Due 30 days after award

***TBS

E IT Security Applicable Documents List March 2021 7

F IT Security Management Plan Due 30 days after award

*TBS

G Installation Accountable Government Property Aug 2021 5

H Contract Data Requirements List Jan 2022 12

I Organizational Conflicts of Interest (OCI) Plan Due with Proposal **TBS

J Diversity, Equity, and Inclusion (DE&I) Plan Due 30 days after award

***TBS

TBS = To Be Submitted *TBS within 30 days of the contract effective date **TBS with proposal ***TBS within 30 days of contract award

(End of clause)

2. Section L.12 GSFC 52.215-2-01(ALT I) PROPOSAL PREPARATION – GENERAL INSTRUCTIONS (ELECTRONIC PROPOSAL DELIVERY). MAR 2020 is deleted and replaced with the following (changes are highlighted in bold):

L.12 GSFC 52.215-201 (ALT I) PROPOSAL PREPARATION – GENERAL

INSTRUCTIONS (ELECTRONIC PROPOSAL DELIVERY). (MAR 2020)

It is NASA's intent, by providing the instructions set forth below, to solicit information that will demonstrate the Offeror's competence to successfully complete the requirements specified in the Statement of Work (SOW), Attachment A. Generally, the proposal should:

• Demonstrate understanding of the overall and specific requirements of the proposed contract.

• Convey the company's capabilities for transforming understanding into accomplishment.

• Present in detail, the plans and methods for so doing.

• Present the costs associated with so doing.

In the event that other organizations are proposed as being involved in conducting this work, their relationships during the effort shall be explained and their proposed contributions shall be identified and integrated into each part of the proposal, as appropriate.

(a) PROPOSAL FORMAT AND ORGANIZATION

(1) Offerors shall submit proposals in four volumes as specified below:

Volume Title

I Offer Volume II Mission Suitability Volume

III Cost Volume IV Past Performance Volume

(2) All pages of Volumes I, II, III, and IV shall be numbered and identified with the Offeror’s name, RFP number and date. Subsequent revisions, if requested, shall be similarly identified to show revision number and date. A table of contents shall be provided with figures and tables listed separately.

(3) Each proposal volume shall be submitted in a single searchable Adobe Portable Document Format (PDF) file (compatible with ADOBE Reader version DC or 2017), with appropriate bookmarks. For Cost volume exhibits required to be submitted in Microsoft Office Excel format (described below), spreadsheets shall also be converted to PDF, in the most readable manner practicable, and submitted as part of a single PDF file for Volume III.

As indicated above, the Cost Volume exhibits shall also be provided in Excel format (compatible with Excel 2016). While the RFP provides these exhibits in PDF format, instructions for converting from PDF format to Excel can be found in the Cost Volume

Instructions provision. Offerors shall submit all exhibits in Excel and the exhibits shall contain all formulas.

(4) The format for each proposal volume shall parallel, to the greatest extent possible, the format of the evaluation factors contained in Section L of this solicitation. The proposal content shall provide a basis for evaluation against the requirements of the solicitation. Each volume of the proposal shall specify the evaluation criteria being addressed, and contain a table of contents aligned with the RFP evaluation criteria. This table of contents is excluded from the page limitations contained in paragraph (b)(1) below.

(5) Information shall be precise, factual, detailed and complete. Offerors shall not assume that the evaluation team is aware of company abilities, capabilities, plans, facilities, organization or any other pertinent fact that is important to accomplishment of the work as specified in the SOW. The evaluation will be based primarily on the information presented in the written proposal. The proposal shall specifically address each listed evaluation factor and subfactor.

(b) PROPOSAL CONTENT AND PAGE LIMITATIONS

(1) The following table contains the page limitations for each portion of the proposal submitted in response to this solicitation. Additional instructions for each component of the proposal are located in the solicitation provision noted under the Reference heading.

Proposal Component Volume Reference Page Limitations

Offer Volume I L.11 None Mission Suitability Volume II L.13 45 Pages

Cover Page, Indices, Table of Contents, SOW Compliance Matrix, Total Compensation Plan, Phase-in Plan, and List of Acronyms.

Excluded

Cost Volume III L.14 Mixed

(a) Table of Contents None

(b) Cost Exhibits None

(c) Basis of Estimates 30 Pages

Past Performance Volume IV L.15 Mixed

(a) Information from the Offeror 15 Pages

(b) Cover Page, Indices, List of those sent Past Performance Questionnaires, Small Business Subcontracting Plan History, Written Consent, Customer Evaluations, Termination/Descope information, and List of Acronyms

Excluded

*Prime Offeror individually and each Significant Subcontractor individually.

**Prime Offeror and all Significant Subcontractors (page limitation is for the total component (Prime and Significant Subcontractors)).

(2) When page limitations apply to a volume or specific section, a page is defined as one side of a sheet, 8-1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type Times New Roman font. Line spacing or the amount of vertical space between lines of text shall not be less than single line (Microsoft Office Word’s default line spacing). Character spacing shall be “Normal”, not “Expanded” or “Condensed.”

The margins may contain headers and footers, but shall not contain any proposal content to be evaluated. Electronic foldout pages count as an equivalent number of 8-1/2" x 11" pages. The metric standard format most closely approximating the described standard 8- 1/2" x 11" size may also be used. The excel exhibits provided are formatted using 9-12 point type Arial font.

Diagrams, tables, artwork, and photographs may be reduced and, if necessary, run landscape to eliminate oversize pages. Text in Diagrams, schedules, charts, tables, artwork, and photographs shall be no smaller than 10 point type Times New Roman font.

Diagrams, tables, artwork, and photographs shall not be used to circumvent the text size limitations of the proposal.

(3) Title pages, tabs, and tables of contents are excluded from the page counts specified in paragraph (1) of this provision (as well as other documents specified in table (b)(1) above). Proposal sections that do not have an associated page limit should be strictly limited to the information described as part of that section. Regardless of where it appears in the proposal, information construed as belonging in a page-limited section of the proposal will be so construed and count against that section’s page limit.

(4) The Government intends to evaluate proposals and award contract(s) without discussions with Offerors (except clarifications as described in FAR 15.306(a)).

Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If discussions are held and final proposal revisions are requested, the Government will specify separate page limitations in its request for that submission.

(5) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b).

(End of provision)

3. Section L.13 GSFC 52.215-203 Offer Volume. (JUL 2020) is hereby deleted and replaced with the following (changes are in highlighted bold):

L.13 GSFC 52.215-203 Offer Volume. (JUL 2020)

This must be a separate volume.

(a) STANDARD FORM (SF) 33, OFFEROR FILL INS AND SECTION K

Blocks 12 through 18 of the SF 33 and the indicated Offeror required fill-ins in Sections B-K must be completed. The signed SF33 and the pages with the required fill-ins must be submitted. Annual representations and certifications shall be completed electronically via the System for Awards Management (SAM) web site accessed through https://www.acquisition.gov, in accordance with Section K provision FAR 52.204-8, Annual Representations and Certifications. The balance of the solicitation need not be returned unless the Offeror has made changes to other pages that will constitute part of the contract. Any such changes must be separately identified in the Summary of Exceptions. All SF 33s require original or electronic signatures. For Joint Venture (JV) proposals, see FAR 4.102 for signature requirements.

(1) It is requested that Offerors indicate, in Block 12 of the SF 33, a proposal validity period of 250 days. However, in accordance with paragraph (d) of FAR provision 52.215- 1, “Instructions to Offerors--Competitive Acquisitions,” a different validity period may be proposed by the Offeror.

(2) Provide the names, phone numbers, and email addresses of persons to be contacted for clarification of questions of a technical nature and business nature. Identify any consultants and/or subcontractors used in writing this proposal (if any) and the extent to which their services will be available in the subsequent performance of this effort.

The contract schedule refers to TBD and TBP. They are defined as follows:

TBD = TO BE DETERMINED BY THE GOVERNMENT

TBP = TO BE PROPOSED BY THE CONTRACTOR

(b) SUMMARY OF EXCEPTIONS

Include a statement of acceptance of the anticipated contract provisions and proposed contract schedule, or list all specific exceptions to the terms, conditions, and requirements of Sections A through J of this solicitation, to the Representations and Certifications (Section K) or to the information requested in Section L. Include the reason for the exception, new terms, conditions, and/or clauses, including any proposed benefit to the Government. This list must include all exception(s), deviation(s) and/or conditional assumptions taken.

Offerors are cautioned that exceptions or new terms, conditions, or clauses may result in a determination of proposal unacceptability (NFS 1815.305-70), may preclude award to an Offeror if award is made without discussions, or may otherwise affect an Offeror’s competitive standing.

(c) ADDITIONAL INFORMATION TO BE FURNISHED

(1) Business Systems

State whether all business systems, including but not limited to accounting, property control, purchasing, estimating, and employee compensation, which require Government acceptance or approval (as applicable) are currently accepted/approved without condition.

Provide the date of acceptance/approval for each system and the cognizant contract administration office. Explain any existing conditional acceptances/approvals and the compliance status of any systems(s) for which acceptance or approval is currently withheld.

FAR 16.301-3 requires that a contractor's accounting system be adequate for determining costs applicable to the contract prior to the award of a cost-reimbursement contract. The Offeror shall provide evidence of an adequate accounting system as determined by the cognizant administrative office for accumulating and reporting incurred costs. If an Offeror is relying on the accounting system adequacy of a Joint Venture team member, sister company, or any other affiliated company’s accounting system, they must specifically assert such an intended reliance for the performance of this contract and must demonstrate a convincing basis for using that system as a source for determining their own adequacy in this proposal volume. An adequate accounting system is not an evaluation criterion. It is a basic contract requirement with a pass/fail determination. A contract may only be awarded to the Offeror(s) who are determined to have an adequate accounting system.

Offerors who do not have an adequate accounting system determination shall provide evidence of any independent audit and system approvals as well as documented system ability to segregate and accrue costs by contract.

(2) Contract Administration

Furnish the information listed below:

a. Cognizant Government audit agency with mailing address, email address, telephone number, and fax number.

b. Cognizant Government inspection agency with mailing address, email address, telephone number, and fax number.

c. Cognizant Government Administrative Contracting Officer by name with mailing address, email address, telephone number, and fax number.

(3) Responsibility Information

Provide information addressing all of the elements under FAR 9.104 to demonstrate responsibility (address the elements under this section that are not addressed in another proposal volume).

(4) Taxpayer Identification Number

Prime Offerors shall provide their Taxpayer Identification Number (TIN) (the number required by the Internal Revenue Service (IRS) to be used by the Offeror in reporting income tax and other returns).

(5) 8(a) Joint Ventures

The individual 8(a) participant(s) to an 8(a) Joint Venture (JV) shall be 8(a) program certified at the time of proposal submission, and in accordance with 13 CFR 124.513(e)(1), the SBA shall approve the 8(a) JV agreement prior to contract award.

If an 8(a) joint venture is proposed, the Offeror shall describe its status in achieving joint venture approval from the Small Business Administration, including:

Identify the companies included in the joint venture.

Identify the district SBA office and SBA Point of Contact/Business Development

Specialist (name, address, phone number, and email) that the application will be submitted to for review and approval.

Award of the contract will only be made to a SBA certified 8(a) program company or SBA approved 8(a) Joint Venture.

(6) Government Property

Offerors shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession. Section L of this solicitation contains NFS provisions 1852.245-80, “Government Property Management Information” and 1852.245-81, “List of Available Government Property.” The information regarding the Offeror’s Government property management procedures required by these two provisions shall be included in this volume. However, if an analysis of the Offeror’s property management policies, procedures, practices, and systems has not been previously performed by the Government, the Offeror shall describe their internal processes, systems, procedures, records, and methodologies to be employed to ensure effective and efficient control of Government property under this contract in accordance with the requirements specified in FAR 52.245-1, Government Property.

(7) Subcontractor Listing

The Offeror shall provide a summary listing (by name and address) of all subcontractors (regardless of dollar value) that have been identified throughout the Offeror’s proposal and the subcontract value associated with each entity.

(8) Safety and Health Plan

In accordance with FAR clause 52.236-13--Alternate I as modified by NFS 1823.7001(d)(1), Accident Prevention, within 30 days after contract award, the successful contractor shall submit for NASA approval a comprehensive Safety and Health Plan, which will be incorporated into the contract under Clause J.1 as Attachment D. The Contracting Officer and center safety and occupational health official(s) will review the plan for completeness and identify to the Contractor substantive weaknesses and omissions for necessary correction. Once the Contractor has corrected the substantive weaknesses and omissions, the Contracting Officer shall incorporate the approved plan into the contract as a compliance document.

(9) Information Technology (IT) Security Management Plan

In accordance with NFS clause 1852.204-76, Security Requirements for Unclassified Information Technology Resources, within 30 days after the contract effective date, the successful contractor shall submit for NASA approval a comprehensive IT Security Management Plan, which will be incorporated into the contract under Clause J.1 as Attachment F. The Contracting Officer will review the plan for completeness and identify to the Contractor substantive weaknesses and omissions for necessary correction.

Once the Contractor has corrected the substantive weaknesses and omissions, the Contracting Officer shall incorporate the approved plan into the contract as a compliance document. The information to be included in this plan is outlined in Enclosure 1, Information Technology Security Management Plan, which is provided for information purposes at this time and shall be used by the successful offeror to prepare their plan.

(10) Organizational Conflict of Interest (OCI) Submission

In accordance with L.10, the offeror shall provide an OCI Submission, consisting of an OCI Assessment and an OCI Plan.

(End of Provision)

4. Section L.16 GSFC 52.215-221 Cost Volume Instructions. (JUL 2020) is hereby deleted and replaced with the following (changes are in highlighted bold):

L.16 GSFC 52.215-221 Cost Volume Instructions. (JUL 2020)

The Federal Acquisition Regulation (FAR) requires Contracting Officers to purchase supplies and services from responsible sources at fair and reasonable prices. It is expected that adequate price competition will be obtained under this solicitation so that submission of certified cost or pricing data is not required pursuant to FAR 52.215-20, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data--Alternate IV. The term “data other than certified cost or pricing data” is defined at FAR 2.101.

(a) Instructions

An important prerequisite for the award of the contract is the Prime Offeror or Joint Venture (JV) Entities must have an accounting system that has been determined adequate by the cognizant administrative office for accumulating and reporting incurred costs prior to contract award. If an Offeror is relying on the accounting system adequacy of a Joint Venture team member, sister company, or any other affiliated company’s accounting system, they must specifically assert (in the submitted Offer Volume) such an intended reliance for the performance of the contract and must demonstrate a convincing basis for using that system as a source for determining their own adequacy. All JV partners in a JV are combined to form a “JV Entity”.

While these proposals are not required to be cost certified, they are to be in sufficient detail to allow direct and indirect rate verification and audit of selected costs. The Cost Volume proposal should be prepared in a manner consistent with your current accounting system.

The required format for other than certified cost or pricing data is for evaluation purposes.

The cost for any resultant contract will be awarded on the basis of the successful Offeror's normal estimating and/or accounting system or the system set forth in the CAS Disclosure Statement required by Public Law 100-679, if applicable. If the Offeror's estimating and/or accounting practice differs from the required Cost Volume proposal format, the costs should be computed in accordance with the Offeror’s normal accounting and estimating procedures and provide your rationale for the format adjustments.

Direct labor must be estimated on the basis of productive effort. Productive effort is the estimated number of hours required to perform the work. Vacations, holidays, sick leave, and any other paid absences shall not be cited as direct labor, but shall be separately identified and priced or included in indirect costs.

Final monetary extensions in the Cost Volume proposal should be expressed as the closest whole dollar amount, with cents omitted.

Duty charges, if any, shall be included in the cost, regardless of whether or not duty-free certificates are obtained.

A "subcontract" is any contract, purchase order, material order, interorganizational transfer, etc. that is a direct cost to this acquisition. The Offeror shall provide sufficient detail to support and explain all costs proposed. For the purposes of the Cost Volume, a Significant Subcontractor is defined as any subcontractor whose estimated value causes the cumulative percentage of subcontractor work (from lowest to highest percentage of work) to meet or exceed cover, directly to the Government no later than the date and time specified in the instructions for receipt of proposals for this RFP. Non-Significant service subcontractors meeting the definition in paragraph (d) of NFS provision 1852.231-71, Determination of Compensation Reasonableness, shall complete and submit Exhibits 11A and 11B, which should be included with the Prime Offeror’s or JV Entity’s Cost Volume proposal. However, Non-Significant service subcontractors may submit Exhibits 11A and 11B, if deemed proprietary cost data, under separate cover directly to the Government no later than the date and time specified in the instructions for receipt of proposals for this RFP.

The Cost Volume exhibits provided in the RFP are in Portable Document Format (PDF). Prior to completing the Cost Volume exhibits, Offerors shall convert the .PDF file to Microsoft Office Excel either using Adobe Acrobat DC or manually recreate each individual exhibit. (Note:

Previous versions of Adobe Acrobat will not properly convert the PDF file to the Excel format.)

To convert the exhibits using Adobe Acrobat DC use the following steps:

(1) Open the Cost Volume exhibits .PDF file in Adobe Acrobat DC.

(2) Click on the Export PDF tool in the right pane.

(3) Choose spreadsheet as your export format, and then select Microsoft Excel Workbook.

a. Under the “Save As XLSX Settings” window, ensure that following selections are made:

i. Under Excel Workbook Settings ensure “Create Worksheet for each Page” is selected.

ii. Under Numeric Settings ensure “Detect decimal and thousands separators using regional settings.”

iii. Under Text Recognition Settings ensure “Recognize text if needed” is selected.

1. Ensure “English” is the selected language.

b. Click “OK”

(4) Click Export.

(5) Name the Excel file and save it in a desired location.

All pricing and estimating techniques shall be clearly explained in detail (projections, rates, ratios, percentages, factors, etc.) and shall support the proposed costs in such a manner that audit, computation, and verification can be accomplished. All past actuals shall show the periods of time and costs in detail when used as a basis for estimating the proposed costs.

In order to establish the reasonableness and realism of the proposed costs, and the extent to which costs reflect performance addressed in the Mission Suitability Volume proposal, each Offeror, including proposed Significant Subcontractors and Non-Significant Subcontractors, shall submit the required other than certified cost or pricing data (exhibits and supporting narrative) set forth in this provision. These data requirements differ by Prime Offeror, JV Entity, JV Partner, Significant Subcontractors, and Non-Significant Subcontractors as indicated in Section (b) below.

(b) Cost Volume Proposal Format

(1) DIRECT AND INDIRECT RATE SUBSTANTIATION

Any Offeror proposing to use the incumbent workforce should review the incumbent labor rates provided in Enclosure 2, Contract Historical Data, for those labor categories for which rates are provided, in order to better understand salary levels of the incumbent workforce. If the Offeror proposes direct labor rates for incumbent personnel that are lower than these provided rates, the Offeror should explain how they intend to attract and retain incumbent staff based on its Total Compensation Plan. Failure to provide supporting rationale for lower direct labor rates may result in cost realism adjustments to your proposal due to the application of rates the Government deems more reasonable and supportable. For labor categories for which no incumbent labor rates were provided or for those labor categories to be filled with other than incumbent labor, provide the basis for the direct labor rates proposed. If salary surveys were used as the basis for the direct labor rates, provide a summarization of all salary surveys used, including the name, date of survey, geography, survey labor categories, survey percentiles, and survey salaries. If proposing a salary lower than the median, identify the median and provide rationale.

Indicate how you have computed and applied your indirect cost rates, including cost breakdowns. Show numerical trends and budgetary data to provide a basis for evaluating the reasonableness of pool costs and base projections. It is important that rate pool components are clearly defined and reasonably estimated, that projections regarding future sales are fully supported and are reasonable in their estimation, and that completed/expiring contracts are properly accounted for as reductions in the business base projections. As such, provide a detailed narrative explaining the basis of the indirect rate derivation, describing the types of costs accumulated for the specific rate pool and their estimation rationale, and the methodology for the projected base of application. Also provide the actual indirect rates realized for the last three contractor fiscal years, annotating if the rate is audited or unaudited. The further your proposed rates depart from established, historical indirect rates, the more essential it is that the proposal thoroughly addresses and justifies the basis for the changes in your proposed rates. Failure to provide this justification may result in cost realism adjustments to your proposal due to the application of rates the Government deems more reasonable and supportable (e.g., historical rates as charged under existing contracts or as supplied by cognizant audit and administrative agencies).

The escalation proposed for labor must be stated along with the actual escalation experienced in the last three years. Provide a statement of rationale, including the derivation, for the proposed escalation rates. If escalation is not proposed, explain why. The Offeror shall also discuss the rationale for any escalation proposed for the other cost elements. The Offeror shall also include the company's escalation history for each other cost element experienced in the past three years.

The Offeror shall clearly identify and list any cost items that will be routinely direct charged as an Other Direct Cost in the contract. The supporting rationale associated with these proposed ODC expenses shall also be submitted.

(2) WORK BREAKDOWN STRUCTURE

The following Work Breakdown Structure (WBS) shall be used for Cost Volume proposal purposes:

WBS Level 1 - Summary of total contract estimated costs plus fixed fee.

WBS Level 2 - Summary of estimated cost-plus fixed fee by Statement of Work 3.1.1, 3.1.2, 3.1.3, and 3.1.4.

(3) PRIME OFFEROR SUMMARY OF ESTIMATED COST-PLUS FIXED FEE

Exhibit 1 summarizes the Prime Offeror’s or JV Entity’s proposed total direct labor hours (Prime Offeror or JV Entity/partners and Significant Subcontractors), total estimated cost and fixed fee, by Contract Year (CY), for the entire potential five year period of performance (Base plus Option periods) at WBS Level 1 (total contract) based on bid labor and bid indirect burden rates.

(4) PRIME OFFEROR ELEMENTS OF COST BY WORK BREAKDOWN STRUCTURE

(WBS)

Exhibit 2 shows the Prime Offeror’s or JV Entity/partners proposed elements of cost and fixed fee by WBS, starting at WBS Level 2 and then summarizing for each higher WBS Level up to WBS Level 1 (total contract), by CY, for the entire potential five year period of performance (Base plus Option periods) based on bid labor and bid indirect burden rates. A separately identified and labeled Exhibit 2 shall be submitted for each WBS.

(5) DIRECT LABOR HOURS, DIRECT LABOR RATES, AND DIRECT LABOR COSTS

DETAIL

Exhibit 2A shows the Direct Labor Hours, Direct Labor Hourly Rates, and Direct Labor Costs for each individual direct labor category by onsite versus offsite, and CY at WBS Level 2 and then summarizing for each higher WBS Level up to WBS Level 1 (total contract). A separately identified and labeled Exhibit 2A shall be submitted for each individual CY and WBS Level from the Prime Offeror or JV Entity/partners and each individual Significant Subcontractor.

(6) SIGNIFICANT SUBCONTRACTOR ELEMENTS OF COST BY WORK BREAKDOWN

STRUCTURE (WBS)

Exhibit 2B shows a Significant Subcontractor’s proposed elements of cost by WBS, and then summarizing for each higher WBS Level up to WBS Level 1 (total contract), by CY for the entire potential five-year period of performance (Base plus Option periods) based on bid labor and bid indirect burden rates. A separately identified and labeled Exhibit 2B shall be submitted by each individual Significant Subcontractor for each WBS.

(7) BASIS OF ESTIMATES (BOE)

The BOEs are to be submitted for the entire potential five year period of performance (Base plus Option periods) at the lowest WBS Level only (WBS Level 1). The Offeror shall give the Government insight into the cost estimating thought processes and methodologies used by the Offeror in estimating the quantities of labor hours/costs, other direct costs, etc. required for successful performance by elements of cost. Emphasis should be placed on a description of the cost estimating processes and methodologies themselves, and how these relate to the technical approach described in the proposal. The information provided under this section, along with audit information, will be used to assess the cost realism aspect of Mission Suitability Volume proposal.

As a minimum, include the following information in the BOE in the format that is most convenient, preferably the format which shall be used for the actual contract performance:

• Narrative explaining how you arrived at your estimate of labor hours, including: if your estimate was based on similar program(s), in which case, identify and provide a brief reason why the programs are similar; a standard, in which case, identify the standard and explain if it is from the industry, your company, or a product; or engineering judgment, in which case, explain the philosophies used.

• Complexity factors utilized--all factors must be identified

• Explain in detail how your Program Management and Administrative Support are costed.

If direct, explain the estimating approach and assumptions (hours per year, percentage of direct labor hours or costs, etc.). If indirect, identify what pool each function is included.

• Use of any established cost-estimating relationships

• How subcontracts were estimated. Please note if you have experience with the proposed subcontractor(s), if utilized. For any Significant Subcontract that has a potential estimated value in excess of the threshold stated in Section (a) instructions above, BOEs must be provided for that subcontract following the above specified format.

• An explanation of how all materials, travel, equipment, and other direct costs were estimated.

BOEs shall be submitted by both the Prime Offeror and all Significant Subcontractors and shall comply with the BOE page limitations set forth in the “Proposal Preparation—General Instructions” provision of this RFP.

(8) SUMMARY OF INDIRECT RATES

Exhibit 3 shows the Contractor Fiscal Year to Contract Year (CY) rate conversion for Overhead, G&A, and any “Other” indirect rates that the Offeror proposes in accordance with its current accounting system. An Exhibit 3 shall be submitted by the Prime Offeror, JV Entity, each JV partner and each individual Significant Subcontractor and clearly identify the indirect rate base of application.

(9) SUMMARY OF RECURRING OTHER DIRECT COSTS (ODCs)/COST ESTIMATING RELATIONSHIPS (CERs)

Exhibit 4 shows the Contractor Fiscal Year to Contract Year (CY) conversion for any recurring ODCs (e.g. computer usage, program management, depreciation, administrative support, etc.)

routinely bid on an established Cost Estimating Relationship (CER) in accordance with your current accounting system. In this exhibit, the Offerors shall show the percentage, rate, and/or dollar amount used, as well as, a detailed explanation of the basis of application and estimating approaches and assumptions.

If all recurring ODCs are included in your indirect expenses, DO NOT remove them from your indirect pools and include them in this exhibit. If you do not have any established CERs, insert “NONE” in this exhibit.

(10) INDIRECT RATE EXPENSE POOLS

Exhibit 5A Overhead Expense Pool

Exhibit 5A shows the details of the expenses in the overhead pool by Contractor Fiscal Year. If fringe benefits are included in a separate pool, provide a separate exhibit entitled, “Fringe Benefit Pool”. This exhibit shows the actual expenses for the prior three years and projected expenses through the life of the contract. This exhibit also shows the conversion of the overhead rate from the Contractor Fiscal Year to CY. NOTE: If a Small Business Administration Joint Venture (JV) or other Prime Contractor teaming arrangement is proposed, the actual expenses for the prior three years of both partners that comprise the JV or teaming arrangement must be provided in this exhibit; this portion cannot be left blank.

If more than one overhead pool is proposed, a separate Exhibit 5A shall be included for each pool. Include the rationale for multiple overhead pools. Examples of types of overhead expense pools include: Material Overhead, Manufacturing Overhead, Engineering Overhead, Field Service Overhead, Site Overhead.

Below are examples of typical costs found in an Overhead Expense Pool:

Material Overhead:

Acquisition (purchasing); inbound transportation; indirect labor; employee-related expenses (e.g., shift and overtime premiums, employee taxes, fringe benefits, etc.);

receiving and inspection; material handling and storage; vendor quality assurance; scrap sales credits; inventory adjustments, etc.

Operations Overhead (e.g., Manufacturing, Engineering, Field Service, and Site Operations):

Indirect labor and supervision; perishable tooling (primarily in manufacturing overhead);

employee-related expenses (e.g., shift and overtime premiums, employee taxes, fringe benefits, etc.); indirect material and supplies (e.g., small tools, grinding wheels, lubricating oils, etc.); fixed charges (e.g., depreciation, insurance, rent, property taxes, etc.); downtime of direct employees when not working on a specific contract (e.g., training, vacation pay, regular pay, sick leave pay, etc.); etc.

If the rates are negotiated forward pricing rates, furnish date of negotiation and with who negotiated. If not negotiated, furnish explanation and basis of rates.

Exhibit 5B General and Administrative (G&A) Expense Pool

Exhibit 5B shows the details of the expenses in the G&A pool by Contractor Fiscal Year. This exhibit shows the actual expenses for the prior three years and projected expenses through the life of the contract. This exhibit also shows the conversion of the G&A rate from the Contractor Fiscal Year to CY. NOTE: If a Small Business Administration Joint Venture (JV) or other Prime Offeror teaming arrangement is proposed, the actual expenses for the prior three years of both partners that comprise the JV or teaming arrangement must be provided in this exhibit; this portion cannot be left blank.

If more than one G&A pool is proposed, a separate Exhibit 5B shall be included for each pool.

Include the rationale for multiple G&A pools. G&A expenses are management, financial, and other expenses related to the general management and administration of the business unit as a whole. To be considered a G&A expense of a business unit, the expenditure must be incurred by, or allocated to, the general business unit.

Below are examples of typical costs found in a G&A Expense Pool:

Salary and other costs of the executive staff of the corporate or home office Salary and other costs of staff services such as legal, accounting, public relations, and financial offices Selling and marketing expenses Corporate or home office expenses Independent Research and Development (IR&D) Bid and Proposal (B&P) Other miscellaneous activities related to overall business operation

If the rates are negotiated forward pricing rates, furnish date of negotiation and with who negotiated. If not negotiated, furnish explanation and basis of rates.

(11) OTHER SUBCONTRACTS

Offerors shall complete Exhibit 6 summarizing the other efforts/activities that the Offeror proposes to subcontract out by CY at WBS Level 2 to subcontractors that do not meet the Significant Subcontract definition in Section (a) of this provision.

(12) OTHER DIRECT COSTS (ODCs)

Offerors shall complete Exhibit 7 detailing the proposed other direct cost items and costs by CY at WBS Level 2. This exhibit also includes the nonproposed costs/ODCs.

(13) PHASE-IN PLAN

Offerors shall propose the total firm-fixed-price associated with the 30-day phase-in period, which will be performed under a separate, firm-fixed-price order. Exhibits 8 and 8A shall be used to state the proposed price for the phase-in, which is expected to commence on or about October 1, 2022.

(14) SOURCE OF PERSONNEL

Exhibit 9 shows the Offeror’s plans to obtain the required personnel in the first CY for contract performance. The Offeror shall show the total number of staff proposed for each position, how many are available from within the company, how many personnel will be obtained from the incumbent contract workforce, and how many personnel will be newly hired.

(15) PRODUCTIVE WORK YEAR CALCULATIONS

Exhibit 10 summarizes the Offeror’s productive work year and how it is calculated. If exempt and non-exempt employees are proposed, separate exhibits must be provided for each classification.

(16) FRINGE BENEFITS EXHIBITS (Total Compensation Plan)

As addressed in the Mission Suitability Volume Instructions provision, the Offeror and all Significant and Non-Significant service subcontractors meeting the definition in paragraph (d) of NFS provision 1852.231-71, Determination of Compensation Reasonableness, shall provide a detailed list of their fringe benefits and company estimated cost per hour, along with an itemization of the benefits that require employee contributions and the amount of that contribution as a percentage of the total cost of the benefits. Two exhibits shall be submitted, Exhibit 11A containing the average of fringe benefit information for all the exempt labor categories, and Exhibit 11B containing the average of fringe benefit information for all the non-exempt labor categories. These exhibits fulfill the Total Compensation Plan requirement under FAR provision 52.222-46 for Non-Significant Subcontractors.

(17) DCAA AND DCMA INFORMATION

Offerors shall complete Exhibits 12A and 12B and provide the requested information necessary to contact appropriate audit authorities regarding the Offeror’s business systems, status of financial disclosures, negotiated forward pricing rates, etc. Offerors must ensure that the information provide is current and accurate.

(End of Provision)

5. Attachment H, CONTRACT DATA REQUIREMENTS LIST, is hereby revised to reflect the following (changes are highlighted in bold):

1. DRD Title: Organizational Conflicts of Interest (OCI) Plan

2. DRD No.: 1 3. Data Type: 1 4.OPR: OP

5. Solicitation No.: 80GSFC22R0003

6. Contract No.: n/a

7. Date Issued: TBD

8. Date Revised: n/a 9. DRD Category:

Technical ☐Adminis trative ☒

S&MA ☐

10. Description/Use: The Plan will communicate the contractor’s approach to identify and resolve OCIs. The contractor will be held accountable for identifying, dispositioning, and reporting OCIs during contract performance.

11. Distribution: Distribution shall be as instructed by the contracting officer.

Initial Submission: Plan shall be submitted with the initial proposal.

Submission Frequency: As needed.

Format: Contractor’s format is acceptable. The electronic format shall be compatible with Microsoft Office.

Interrelationship: NASA Federal Acquisition Regulation (FAR) Supplement (NFS) 1852.209-71, Limitation of Future Contracting, NFS 1852.237-72, Access to Sensitive Information, NFS 1852.237-73, Release of Sensitive Information. Attachment A, Statement of Work.

Applicable Documents: FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, NFS 1809.500, NASA Guide on Organizational Conflicts of Interest.

Scope: The OCI Plan describes the contractor’s comprehensive approach to identify, avoid, mitigate, neutralize, and report potential OCI issues, including conflicts described in the solicitation and those discovered during contract performance.

Contents: The OCI Plan shall meet the requirements of FAR 9.5 and include the following:

1. Point of contact for OCI issues and reports.

2. Demonstrate an understanding of (1) OCI principles and (2) the full breadth of OCI issues and the types of harm that can result. The Plan at a minimum addresses the three primary types of OCIs (i.e., biased ground rules, unequal access to information, and impaired objectivity).

3. Define company roles, responsibilities, and procedures for (1) screening (i.e., identifying/recognizing, analyzing/evaluating, resolving, and reporting) existing and new business opportunities for actual/potential OCIs and (2) monitoring and reporting all potential/actual OCIs that arise, resolving conflicts, and reporting previously unidentified OCIs or potential OCIs to the Government.

4. Describe how employees are notified of the Plan’s requirements and how this notification will be documented. Establish and require entrance training for new employees, refresher training for existing employees, and exit training for departing employees. Describe how completion of this training will be documented, including a copy of any training certification template that the contractor will use to document that its employees have completed training.

5. Describe how the contractor will report breaches of the protective measures in the Plan to the contracting officer. The Plan should describe what processes the contractor will implement following any breach and should indicate that final resolution of the corrective action must be approved by the contracting officer.

6. Identify any affiliated companies/entities (e.g., a parent company or a wholly owned subsidiary) and procedures for coordinating OCIs with such affiliated companies/entities.

7. Address the process for reporting all potential/actual OCIs that arise during performance of the contract. An OCI report shall include (1) a description of the conflict, (2) the plan for resolving the conflict, and (3) the benefits/risks to contract performance associated with plan approval/acceptance. Specific resolution strategies shall be appended to the Plan upon approval by the Government.

8. Explain how the contractor will flow down the provisions of this Plan to any subcontractor that may have a conflict with regard to performing the requirements of this contract. Discuss affected subcontractors’ OCI program as it relates to this contract and specifically explain how affected subcontractors will identify, resolve, and report actual/potential OCIs associated with this contract.

9. Define organizational and employee sanctions for violations of established OCI procedures/requirements/guidelines.

10. Include an assertion from the Contractor that to the best of their knowledge no OCIs exist at this time, if applicable. Provide a list of all of the prime’s and subcontractor’s NASA contracts and subcontracts, which would provide the CO a better understanding of other NASA work performed by the Offeror that may give rise to an actual or potential conflict.

11. Include a requirement to update this plan as necessary to address specific OCIs. All updates to the plan must be approved by the contracting officer and the updates/changes must be incorporated in the contract to be effective.

12. Require periodic self-audits to ensure compliance with established OCI procedures/requirements/guidelines.

13. The Plan demonstrates an understanding of the definition of “sensitive information”.

14. Document the training requirements for employees that have access to sensitive information and describe the procedures in the Plan that ensures safeguard of sensitive information and preclude unauthorized access or disclosure. What procedures/documentation (e.g., non-disclosure statement) are in place to identify these employees, and validate that these employees will comply with mandatory protections of sensitive information.

15. Define records related to the OCI plan (e.g., training and audit records) that will be made available to the Government upon request. Note: The OCI Plan as outlined in paragraphs 1 through 14 above is not for the purpose of addressing other very important contractual obligations such as (1) the contractor’s obligation to protect sensitive information in accordance with NFS 1852.237-72, Access to Sensitive Information, (2) the contractor’s obligation to conduct business in an ethical manner in accordance with FAR 52.203-13, contractor’s Code of Business Ethics and Conduct, and (3) the contractor’s obligation to prevent personal conflicts of interest in accordance with FAR 52.203-16, Preventing Personal Conflicts of Interest.

16. In an appendix to the OCI Plan identify the strategy (e.g., mitigation, limitation on future contracting, etc.) for resolving each OCI that is either identified in the solicitation or created by the requirements of the solicitation/contract and explain the effect of such strategy on performance of the contract. If using a firewall, explain how these actions will operate to successfully address the conflict without adversely affecting performance of the contract. (Note: Specific plans to limit future competition are reflected in the clause at NFS 1852.209-71, Limitation of Future Contracting.)

Remarks: n/a

Maintenance: The contractor shall review the OCI Plan on an annual basis or as directed by the contracting officer to revise the OCI Plan if necessary. Revisions are subject to Contracting Officer approval and shall be incorporated by change page or complete reissue.

1. DRD Title: Diversity, Equity, and Inclusion (DEI) Plan

2. DRD No.: 2 3. Data Type: 3 4. OPR: OP

5. Solicitation No.: 80GSFC22R0003

6. Contract No.: N/A

7. Date Issued: TBD

8. Date Revised: N/A 9. DRD Category:

Technical ☐Admi nistrative ☒

S&MA ☐

10. Description/Use: The DE&I plan demonstrates the contractor’s commitment to fairness regarding diversity, equity, and inclusion. This plan will provide NASA with an understanding of how the contractor plans to recruit, retain, and develop a diverse high performing workforce from underserved communities. The DE&I plan will be utilized as an assessment tool by the contracting officer to monitor the contractor’s progression in its commitment to diversifying its workforce.

11. Distribution: Electronic

Initial Submission: Plan shall be submitted within 30 days after contract award.

Submission Frequency: Update annually

Format: Contractor’s format is acceptable.

Interrelationship: NFS 1811.002(k)

Applicable Documents: Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government

Scope: In support of the Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, NASA is seeking to advance equity or remove barriers for members of underserved communities to access procurement opportunities. Underserved communities refer to populations sharing a particular characteristic, as well as geographic communities, that have been systematically denied a full opportunity to participate in aspects of economic, social, and civic life. Underserved Communities include Black, Latino, Indigenous, Native American, Asian Americans and Pacific Islanders and other persons of color; members of religious minorities; lesbian, gay, bisexual, transgender, and queer (LGBTQ+) persons; persons with disabilities; persons who live in rural areas; and persons otherwise adversely affected by persistent poverty or inequality.

Contents:

The DE&I Plan shall identify qualitative and quantitative approaches utilized to measure progress in the areas of Leadership and Commitment, Diverse Talent, and Culture and Sustainability. The following shall be addressed annually:

Leadership and Commitment – Demonstrate leadership’s commitment and accountability to diversity, equity, and inclusion. Identify quantitative approaches utilized to measure progress of a Diversity and Inclusion program

1. What is the operational status of, and level of resources available to, offices or divisions within the organization that are responsible for advancing civil rights or whose mandates specifically include serving underrepresented or disadvantaged communities?

2. What actions has the organization taken to implement affirmative equity-enhancing policies, regulations, guidance, and approaches to emphasizing equity in policy- and rule-making processes?

3. Describe how the organization’s commitment will be communicated internally and externally from leadership to employees and stakeholders.

Diverse Talent – Demonstrate a pursuit of a high performing diverse workforce from underserved communities.

1. What barriers or opportunities exist to engage subject matter experts from underserved communities in industry and academia? How does the organization plan to overcome those barriers?

2. How will underserved communities be leveraged?

3. Described recruiting activities, objectives, and outcomes (e.g., number of…