Attachment B - Evaluation Questionnaire.docx
DOCX document 17 KB Posted
- Attached to
- PWA Vehicle Signs and Decal Services 255. 00
- Solicitation number
- 411543-2
- Issued by
- Alameda County, California
About this file
This is an Evaluation Questionnaire attachment for the City of Oakland's Equipment Services Division Request for Quotation (RFQ) seeking qualified firms to provide vehicle decals, striping, and signage services. The solicitation covers vehicles used by the Fire Department, Police Department, Public Works, and other City divisions as determined by Fleet Services Division, applying to all vehicles owned and operated by the City of Oakland. The City intends to award contracts to multiple qualified vendors through this solicitation, with all work performed on an as-needed basis. The contract term is five years, and the City reserves the right to designate one or more Primary vendors and additional Secondary vendors based on evaluation rankings. The City makes no guarantee of minimum compensation or work volume to any awarded contractor.
The estimated contract value is $250,000.00 over the five-year period. Awards will be made to all responsive and responsible offerors whose proposals meet stated requirements and achieve a minimum evaluation threshold as determined by the City. Inquiries regarding this solicitation should be directed to John Lansangan, Buyer, at jlansangan@oaklandca.gov or (510) 238-6745. Offerors are responsible for ensuring they have received all RFQ packet documents and must adhere strictly to all instructions contained within the packet when preparing their bids.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A - Pricing Worksheet .xlsx | XLSX spreadsheet | |
| RFQ 411543 Request Form - Decal Vendor.pdf |
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Text version
Attachment B:
Vendor Evaluation Questionnaire
1. General Requirements (10 points)
· How will you ensure that all work is performed promptly and efficiently while remaining fully compliant with the RFP specifications?
· What measures will you take to ensure minimal downtime for City vehicles during the installation process?
2. Materials (15 points)
· Can you confirm that all reflective materials used will be 3M or Gerber high-performance grade? Provide supporting documentation.
· What warranties do your reflective and non-reflective materials carry? Provide manufacturer warranty documentation.
· What cleaning and surface preparation methods do you use before applying decals?
3. Designs and Artwork (10 points)
· How will you ensure that all decals and striping match the approved City designs and artwork specifications?
· Describe your process for artwork creation, proof approval, and final production.
· Do you provide electronic versions of all generated designs? How do you ensure data security for these assets?
4. Vehicle Types and Specifications (15 points)
· Describe your experience working with municipal vehicles such as fire trucks, police cars, public works trucks, and other specialized fleet vehicles.
· Provide examples or case studies of similar projects you have completed for other government or fleet customers.
5. Service and Warranty (15 points)
· Provide details on your service warranty, including what is covered, the duration, and how warranty claims are handled.
· How do you handle repairs, replacements, or issues related to defective materials or improper installation?
· What is your typical turnaround time for decal installation after receiving a work order?
· Can you commit to starting work within 48 hours of notification and completing it within 24 hours of commencement (excluding weekends/holidays)?
6. Facility Requirements (10 points)
· Describe your facility, including its capacity to accommodate different vehicle types.
· Do you have a secured and locked area for overnight vehicle storage? Provide details on your security measures.
· What measures do you take to ensure the safety of vehicles in your possession?
7. Geographic Requirements (10 points)
· Is your facility located within the City of Oakland or within 15 miles of the city borders?
8. Inspections and Compliance (5 points)
· Are you willing to allow the City to conduct an on-site inspection of your facility before contract award?
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