Attachment_B._Sub._1_to_Res._152,_2013-2014_-_2014_Dane_County_Capital_Budget_Appropriations_Resolution.pdf

Sub. 1 to Res. 152, 2013-2014 as amended

2014 DANE COUNTY CAPITAL BUDGET APPROPRIATIONS RESOLUTION

The 2014 Capital Budget is a financial plan for the capital needs of the County and was developed in accordance with the Uniform Accounting Manual for Wisconsin Counties and the pronouncements of the Governmental Accounting Standards Board (GASB).

This resolution constitutes the 2014 Adopted Capital Budget, formulated in accordance with s. 65.90, Wis. Stats., and consists of several parts, as follows:

TABLE 1: TAX LEVY COMPUTATION AND FUND BALANCE ANALYSIS

TABLE 2: TAX LEVY HISTORY

TABLE 3: 2014 APPROPRIATIONS FOR CAPITAL EXPENDITURES

TABLE 4: CAPITAL EXPENDITURE HISTORY

TABLE 5: CAPITAL BUDGET CARRY-FORWARDS

TABLE 6: COUNTY INDEBTEDNESS

Together with the 2014 Adopted Operating Budget Appropriations Resolution, this document shall constitute the County budget as defined in s. 65.90, Wis.

Stats.

NOW, THEREFORE, BE IT RESOLVED that in accordance with s. 65.90, Wis. Stats., the Dane County Board of Supervisors hereby appropriate for the 2014 fiscal year capital projects, the expenditure and revenue amounts shown for each capital project in the attached Table 3. Total amounts for each department are for informational purposes only. Expenditures in excess of the amounts appropriated or use of outside revenues, county general purpose revenues, or borrowing proceeds in excess of the amounts appropriated shall require County Board authorization in accordance with s. 65.90(5), Wis. Stats.

BE IT FURTHER RESOLVED that the Dane County Board of Supervisors authorize carry-forward of expenditures and revenues from 2013 to 2014 as recommended in Table 5.

BE IT FURTHER RESOLVED that encumbrances on purchase orders outstanding at the end of 2013 are re-appropriated in 2014.

BE IT FURTHER RESOLVED that 2014 capital expenditures and revenues shall be subject to the following provisions and controls as well as all budget control policies listed in D.C. Ord. sec. 29.52:

1. Expenditures in excess of the amount appropriated for any capital project shall require either Personnel & Finance Committee approval or County Board approval, in accordance with s. 65.90(5), Wis. Stats.

2. No Capital Projects expenditures may be incurred prior to April 1 of each year without prior approval of the County Executive.

3. The County has engaged a consultant to evaluate options for augmenting or replacing jail facilities to maximize operational efficiency, provide appropriate mental health and medical housing, and to make inmate housing more consistent with modern jail standards. Although the consultant’s report is not yet available, the 2014 Capital Budget includes $8 million to allow the County to pursue any options that may be contained in the consultant’s report. Prior to pursuing any of those options through the solicitation of additional consulting or architectural work, the Sheriff and County Administration shall provide a report to the Public Protection and Judiciary Committee on the estimated operational efficiencies that will be achieved through the implementation of one or more of those options.

4. The County Executive’s 2014 budget includes $2-million in capital funding to create a matching grant program to acquire lands in the Yahara watershed with high-priority phosphorus runoff sites. Dane County will partner with private entities, like the Clean Lakes Alliance, by providing 75% of the cost of acquisition and/or remediation when the partner provides 25% of the cost. These dollars will be used on acquiring land ownership or easements, constructing community manure management structures, restoration of important wetlands, and conservation practices to remediate phosphorus runoff.

5. The scope of the Urban Water Quality Grants program for stormwater outfalls be expanded to include up to $30,000 for a municipal sponsorship program to encourage municipalities to match individual property owners for efforts to control stormwater runoff in the right-of-way for greater water quality benefit.

The Department of Land and Water Resources - Division of Water Resources Engineering shall be responsible for program development and implementation, including an annual report to the Environment, Agriculture and Natural Resources Committee regarding program use.

6. The scope of the Urban Water Quality Grants program be expanded to include up to $10,000 for a grant to the Village of DeForest to acquire an abandoned property through a tax deed and improve it for storm water infiltration.

7. The Public Works and Transportation Committee is directed to change the name of the previously entitled Green Energy/Green Jobs Project Fund to the SMART Fund (Sustainable Management And Renewable Technologies) for capital projects. The Public Works and Transportation Committee is further directed to modify its Sustainability Subcommittee to be composed of the following members appointed by the committee chair: four supervisors and three department heads--one each from Public Works, Administration, and Land and Water Conservation--and one member appointed by the County Executive--and staffed by a staff team including the Recycling Manager and Sustainability Coordinator to oversee the administration of the SMART Fund.

The subcommittee is further directed to continue to exercise oversight , develop fund criteria, solicit and review departmental proposals for capital project funding, and make recommendations regarding expenditures from the fund. This new policy will be effective January 1, 2014.

8. The capital budget includes two $500,000 accounts for AEC center improvements. These are to be drawn down in equal proportions and projects are initiated. The debt service on one is intended to be funded with AEC revenues, the other from general tax levy revenues.

9. The AEC capital budget includes $50,000 in borrowing to fund an energy investment plan of the Coliseum and Exhibition Hall buildings. Future debt service on this borrowing will be supported by property tax revenue rather than AEC operating funds.

10. The County has engaged a consultant to evaluate options for augmenting or replacing jail facilities to maximize operational efficiency, provide appropriate mental health and medical housing, and to make inmate housing more consistent with modern jail standards. Currenty, Dane County has zero special need medical beds for its jail population. Although the consultant’s report is not yet available, the 2014 Capital Budget includes $8 million to allow the County to pursue any options that may be contained in the consultant’s report. Prior to pursuing any of those options through the solicitation of additional consulting or architectural work, the Sheriff and County Administration shall provide a report to the Public Protection and Judiciary Committee and to the Personnel and Finance Committee on the estimated operational efficiencies that will be achieved through the implementation of one or more of those options. This planning process shall create special needs health care beds to serve the complex needs of the jail population that includes mental health issues, substance abuse and those who are suicidal. The process shall also address safety concerns in the jail. The County Board shall also adopt a resolution supporting one or more alternatives which may include site selection and acquisition.

11. Using the $650,000 provided in the budget for the purchase of rental housing, the county shall purchase and remodel and/or repair one or more properties. These properties will be leased to and operated by the Dane County Housing Authority as affordable rental property. The Dane County Housing Authority shall prioritize as allowable under law, renting units to tenants with section 8 housing vouchers.

12. In order to reduce county operating costs and forward the county’s sustainability principles, staff from the Department of Administration's Purchasing Division and the Office of the County Board's Sustainability Coordinator are directed to develop standard boilerplate language to be incorporated into all county bids and RFPs. The standard language should include the county's sustainability principles so that bidders are aware of the county’s sustainability goals. The Sustainability Coordinator will work with county staff from various departments to assist them in how to incorporate the county’s sustainability principles into bid specifications and requests for proposals. This new policy will be effective July 1, 2014.

13. In order to reduce county operating costs through energy conservation and efficiency and optimization of building system performance, and to promote overall county government sustainability, the Department of Administration is directed to incorporate a requirement for either retrocommissioning or commissioning , to be initiated at the design stage, into all county remodeling and new building projects that cost over $1 million. This new policy will be effective January 1, 2014.

13.14. Expenditure of funds for electronic voting in Room 201 are contingent upon participation by the City of Madison and on approval of the Personnel and Finance Committee pending review of the legislative tracking system.

15. The Capital Budget includes funds for the Partners for Recreation and Conservation program. The purpose of the program is to provide capital assistance for local or nonprofit conservation projects that meet the following criteria:

Projects must be on public lands, easements or leased property that guarantees at least 25 years of public access for recreation or conservation uses. Projects proposed for land that has not yet been secured for public access will not be eligible.

Detailed plans and specifications, including design and construction documents, must be complete for projects to be eligible.

Eligible expenses for projects include material costs and contracted services for construction or installation. Grants cannot be used for plans, designs or engineering costs.

Fifty percent (50%) or more of the sponsor’s match must be secured prior to applying for funds. For example, using the sample budget below, at least

$30,000 would need to be secured to be eligible.

SAMPLE BUDGET:

Total Project Costs = $100,000 PARC Grant Request = $40,000 Sponsor’s Match = $60,000

The maximum amount of assistance to any one project will be $250,000 and the amount can be no more than 50% of the costs of the project.

The sponsor must be a local government or nonprofit organization with the capacity to plan, implement, and maintain the project.

The project must restore or improve a natural resource or an outdoor recreational facility to create a demonstrable, regional benefit.

The Parks Commission will review applications and recommend grants to the County Board and County Executive. Each project will be approved by the County Board and County Executive via the normal resolution process.

BE IT FINALLY RESOLVED that the Department of Administration is directed to prepare, in consultation with the Office of the County Board, appropriate narrative information explaining County Board budget related actions, and County Executive veto actions, if any, to be distributed in late 2013 or early 2014, following review and approval by the County Board Chair.