Attachment_B_-_Configuration_Specification_-_Supp_5.xlsx

XLSX spreadsheet 37 KB Posted Aug 21, 2021

Attached to: Statewide Contract CA|1-21-70-04A|0000000297
Contract number: 1-21-70-04A
Issued by: California

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Written by GovTribe AI · Jul 24, 2025

This document is a detailed Configuration Specification for a state and local contract (Contract 1-21-70-04A) for Printers and Multifunction Devices (MFDs), specifically Attachment B with Supplement 5 dated 9/19/2024. The specification covers multiple device categories including desktop inkjet and laser printers, monochrome and color all-in-one devices, mobile printers, and various multifunction devices, all manufactured by HP. The document appears to be part of a comprehensive statewide technology procurement effort, providing technical specifications for standardized printer and MFD equipment.

The contract covers 11 specific HP printer models across different categories, with comprehensive technical specifications including print speed, resolution, paper handling, connectivity, duty cycle, warranty, and value-added services. Each device model is evaluated on parameters such as print speed (measured in images per minute), print and scan resolution, paper handling capabilities, memory, connections, energy efficiency, and accessibility. Additional services include asset tagging, installation, data wiping, take-back programs, and deployment logistics. The specification also includes detailed requirements for business security, mandating specific configurations to protect device and network integrity. Optional warranty extensions and accessory options are available for most device models, providing flexibility for purchasing agencies.

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Other files

File	Type	Posted
1-21-68-43_User_Instructions_Supplement_5_.docx	DOCX document	Aug 21, 2021
Attachment_C_-_PCRC_Worksheet_-_Supplement_5.xlsx	XLSX spreadsheet	Aug 21, 2021
Attachment_A_-_Contract_Pricing_-_Supplement_5.xlsx	XLSX spreadsheet	Aug 21, 2021

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Core Device Specifications

	Contract 1-21-70-04A
	Printers and MFD's
	Attachment B - Configuration Specifications, Supplement 5, 9/19/2024
	Core Device Specifications
	Requirements	1A
Color Desktop Inkjet	1B
Color Desktop Laser	1C
Personal Monochrome	1D
Color All-in-One Inkjet	1E
Color All-in-One Laser	1F
Color Mobile (Portable)	1G
Color Mobile All-in-One (Portable)	3A
MFD Mono Low Volume	3B
MFD Mono High Volume	3C
MFD Mono High Volume Ledger	3D

MFD Color High Volume

OEM

Model Name

*OfficeJet Pro 9110b*

HP Color LaserJet Pro 4201dn

Laserjet Pro M406dn

*Officejet Pro 9130b AiO*

HP Color LaserJet Pro MFP 4301fdn

Officejet 200 Mobile

Officejet 250 Mobile

Laserjet Enterprise MFP M528f

Laserjet Enterprise MFP M635z

LaserJet Enterprise flow MFP M830z NFC/Wireless Direct

HP Color LaserJet Enterprise Flow MFP6800zfsw Printer

Model Number

*A0LH3AW*

4RA85F

3PZ15A

*A0LH8AW*

4RA81F

CZ993A

CZ992A

1PV65A

7PS99A

D7P68A

6QN37A

Functionality

Print, Copy, Scan, Fax

Print, Copy, Scan

Print, Copy, Scan to email

Technology

inkjet

laser

inkjet

laser

inkjet

laser

Print Speed measured in ipm using ISO/IEC 24734 unless otherwise specified (copy speed for MFD's)

*20*

Print Resolution (dpi)

1200x1200

600x600

1200x1200

600x600

1200x1200

Scan Quality (dpi)

N/A

1200x1200

600x600

1200x1200

600x600

600

600x600

First Print or First Copy Page Out Time (second)

9.1

6.3

9.1

5.1

9.5

6.4

Duplex

Yes

Manual

Yes

Paper Size (inch)

3x5 - 8.5x14

3.86x7.52 - 12.28x18.5

3x5 - 8.5x14

Paper Weight

16 to 28 lb (plain paper); 60 to 80 lb (photo); 20 to 24 lb (envelope); 90 to 110 lb (card)

16 to 52 pound specified media types/tray

16 to 46.6 pound specified media types/tray

16 to 110 pound specified mediatypes/tray

16 to 52 pound specified media types/tray

16 to 32 lb (plain paper); 20 to 55 lb (envelope); up to 110 lb (cards)

16 to 53 pound

16 to 32 pound

16 to 58 pound

Input Paper Handling

(minimum in number of sheets)

250 sheets, 50 photo/label/card, 30 envelopes

300 sheets, 15 envelopes

350 sheet, 10 envelope

500 sheet, 50 cards, 30 envelopes, 30 labels

300 sheets, 15 envelope

50 sheets, 5 envelopes

100-sheet multipurpose Tray 1, 550-sheet input Tray 2 8.5x14 capable

100-sheet multipurpose feeder, 550-sheet input feeder, 2000-sheet feeder high capacity input with 1 x 550-sheet paper feeder 8.5"x 14" capable

Two 500-sheet input trays, 100-sheet multi-purpose tray, 3500-sheet High-capacity tray. One or more drawers are 11"x17" and 8.5"x 14" capable

3x 550-sheet input trays, 100-sheet multi-purpose tray; up to 1750 sheets Standard

Output Paper Handling (number of sheets)

150

100

150

N/A

250

500

Up to 3000 sheets

1000

Feeder Capacity (sheet)

N/A

100

150

200

150

File Format

N/A

JPG, BMP, TIFF, PDF, RTF, TXT, PNG

PDF; JPG; TIFF

N/A

JPG, BMP, TIFF, PDF, RTF, TXT, PNG

JPG; MTIFF; PDF; PDF/A; TIFF; XPS

PDF; JPEG; TIFF; MTIFF; XPS; PDF/A; TEXT (OCR); Unicode TEXT (OCR); RTF (OCR); Searchable PDF (OCR); Searchable PDF/A (OCR); HTML (OCR); CSV (OCR)

Digital Send: PDF, JPEG, TIFF, MTIFF, XPS, PDF/A, TEXT (OCR), Unicode TEXT (OCR), RTF (OCR), Searchable PDF (OCR), Searchable PDF/A (OCR), HTML (OCR), CSV (OCR); Scan to easy access USB: PDF, JPEG, TIFF, MTIFF, XPS, PDF/A, TEXT (OCR), Unicode TEXT (OCR), RTF (OCR), Searchable PDF (OCR), Searchable PDF/A (OCR), HTML (OCR), CSV (OCR); Print from easy access USB: PDF, PS, Print Ready files (.prn, .pcl, .cht)

PDF; Hi-Compression PDF; PDFA; JPEG; TIFF; MTIFF; XPS,OCR

Memory - minimum

*512 MB*

512 MB NAND Flash, 512 MB DRAM

1 GB RAM

512 MB

512 MB NAND Flash, 512 MB DRAM

256 MB DDR3

1.25 GB (printer); 512 MB (Scanner)

1.5 GB (printer); 1 GB (scanner)

1.5 GB

6 GB

Connections

USB, Ethernet

USB Ethernet

USB, Ethernet

USB, Ethernet, Wireless

USB, Ethernet

USB,Wireless, Wifi Direct BLE

USB, Ethernet

USB, Ethernet, Wireless

USB, Ethernet

Duty Cycle (impression/ month)

Std Mode & Letter Size pages

*Up to 25,000*

50,000

100,000

30,000

50,000

500

150,000

300,000

100,000

Weight (lb)

18.96

18.87

26.44

4.85

6.73

48.76

141.8

342.9

154

Dimensions DWH (inch)

7.99 x 19.52 x 16.53

16.6 x 16.8 x 11.3 in

8.7 x 15 x 14

17.20 x 15.60 x 12.53

16.6 x 17.1 x 15.1 in

7.32x14.3x2.70

14.96 x 7.8 x 3.6

19.5 x 18.9 x 19.5

48.5 x 26 x 25.9

43.3 x 65 x 28.1

Maximum: 34.3 x 32.4 x55.1 in

Accessibility

N/A

VPAT

N/A

VPAT

EPEAT level

Silver

Gold

Energy Star

Yes

Energy Saving Mode (minutes)

≤ 30

Minimum Warranty

HP 3 year Care Pack Business Priority Support with Next business day Exhange for Officejet Printers

HP 3 year next buiness day exhchange service

HP 3 year Care Pack Business Priority Support with Next business day Exhange for Officejet Printers

HP 3 year Next Business Day Service

HP 3 year Care Pack Business Priority Support with Next business day Exhange for Officejet Printers

3 year NBD Onsite

Secure Print

N/A

Yes

N/A

Yes

Business Security

N/A

Yes

N/A

Yes

Optional Warranty

HP 4 year Care Pack Business Priority Support wth next business day Exchange for Officejet Printers

HP 4 year Care Pack Business Priority Support wth next business day Exchange

HP 4 year Care Pack Business Priority Support wth next business day Exchange for Officejet Printers

HP 4 year Care Pack Business Priority Support wth next business day Exchange

4 year NBD Onsite

Accessories - Input Drawer/Feeder

N/A

Add up to 1x550 sheet input tray

N/A

Add up to 3x550 sheet input trays

Add up to 1x550 sheet input tray

Included: 6 trays total in this model

Included: 5 trays total in this model

Accessories - Sheet Input Capacity

N/A

Up to 1000 Sheets

N/A

Up to 2300 sheets

Up to 3750 Sheets

Up to 4600 Sheets

1750

Accessories - Stapler

N/A

stapler

Fax Option

N/A

Included

Memory Upgrade

N/A

3.75 GB

4.5 GB

2 GB

N/A

Value added Services - Asset Tagging

Asset tagging - Bidder administration of State provided tag (with number)

Value added Services - Installation

Installation

Value added Services - Data Wiping

Data sanitized per DoD 5220.22-M or NIST 800-88

Value added Services - Take Back

Take Back

Value added Services - Deployment and Logistics

Deployment & Logistics Services

End of Sheet

Minimum Non-Core Specifications

	Contract 1-21-70-04A
	Printers and MFD's
	Attachment B - Configuration Specifications
	Minimum Non-Core Specifications
	Requirements	1A
Color Desktop Inkjet	1B
Color Desktop Laser	1C
Personal Monochrome	1D
Color All-in-One Inkjet	1E
Color All-in-One Laser	1F
Color Mobile (Portable)	3A
MFD Mono Low Volume	3B
MFD Mono High Volume	3C
MFD Mono High Volume Ledger	3D

MFD Color High Volume

	Functionality	Print	Print	Print	Print, Copy, Scan, Fax	Print, Copy, Scan, Fax	Print	Print, Copy, Scan to email	Print, Copy, Scan to email	Print, Copy, Scan to email	Print, Copy, Scan to email
	Technology	inkjet	laser	laser	inkjet	laser	inkjet	laser	laser	laser	laser
	Print Speed measured in ipm using ISO/IEC 24734 unless otherwise specified (copy speed for MFD's)	≥ 18	≥ 24	≥ 35	≥ 20	≥ 27	≥ 5	≥ 40	≥ 45	≥ 40	≥ 45
	Print Resolution (dpi)	1200x1200	600x600	1200x1200	1200x1200	600x600	600x600	600x600	600x600	600x600	1200x600
	Scan Quality (dpi)	N/A	N/A	N/A	1200	600	N/A	600	600	600	600
	First Print or First Copy Page Out Time (second)	N/A	N/A	≤ 9.0	≤ 17	≤ 17	N/A	≤ 10	≤ 10	≤ 10	≤16
	Duplex	Yes	Yes	Yes	Yes in print	Yes in print	N/A	Yes	Yes	Yes	Yes
	Paper Size (inch)	5.5x8.5 - 8.5x14	5.5x8.5 - 8.5x14	4x6 - 8.5x14	4x6 - 8.5x14	4x6 - 8.5x14	4x6 - 8.5x14	5.5x8.5 - 8.5x14	5.5x8.5 - 8.5x14	5.5x8.5 - 11x17	5.5x8.5 - 8.5x14
	Paper Weight	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive
	Input Paper Handling
(minimum in number of sheets)	125 plain,
20 photo	125 plain,
20 photo	250 plain, 50 tray	250 plain, 50 tray	250 plain, 50 tray	1	500 sheet drawer; second drawer 8.5"x14" capable	2x 500 sheet drawers or 1000 sheet drawer;
at least one drawer 8.5"x14" capable	2x 500 sheet drawers or 1000 sheet drawer;
at least one drawer 11"x17" and 8.5"x 14" capable	2x 500 sheet drawers or 1000 sheet drawer;

at least one drawer 8.5"x14" capable

	Output Paper Handling (number of sheets)	N/A	N/A	N/A	N/A	N/A	N/A	N/A	≥ 500	≥ 500	≥ 500
	Feeder Capacity (sheet)	N/A	N/A	N/A	≥ 30	≥ 30	N/A	≥ 30	≥ 50	≥ 50	≥ 50
	File Format	N/A	N/A	N/A	Scan & Email in PDF, TIFF, & JPG	Scan & Email in PDF, TIFF, & JPG	N/A	Scan & Email in PDF, TIFF, & JPG	Scan & Email in PDF, TIFF, & JPG	Scan & Email in PDF, TIFF, & JPG	Scan & Email in PDF, TIFF, & JPG
	Memory - minimum	256MB RAM	256MB RAM	256MB RAM	256MB RAM	256MB RAM	128MB	1 GB RAM	1 GB RAM	1 GB RAM	1 GB RAM
	Connections	USB, Ethernet	USB, Ethernet	USB, Ethernet	USB, Ethernet	USB, Ethernet	USB, Bluetooth	USB, Ethernet	USB, Ethernet	USB, Ethernet	USB, Ethernet
	Duty Cycle (impression/ month)
Std Mode & Letter Size pages	25,000	25,000	30,000	20,000	20,000	500	75,000	150,000	150,000	100,000
	Weight (lb)	N/A	N/A	N/A	N/A	N/A	≤ 7.0 with battery	N/A	N/A	N/A	N/A
	Dimensions DWH (inch)	N/A	N/A	N/A	N/A	N/A	≤ 8x15x4.0	N/A	N/A	N/A	N/A
	Accessibility	N/A	N/A	N/A	WCAG/VPAT Compliance	WCAG/VPAT Compliance	N/A	WCAG/VPAT Compliance	WCAG/VPAT Compliance	WCAG/VPAT Compliance	WCAG/VPAT Compliance
	EPEAT level	Silver	Silver	Silver	Silver	Silver	Silver	Silver	Silver	Silver	Silver
	Energy Star	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
	Energy Saving Mode (minutes)	≤ 30	≤ 30	≤ 30	≤ 30	≤ 30	≤ 30	≤ 30	≤ 30	≤ 30	≤ 30
	Minimum Warranty	3 year Ship Exchange within 3 Business Days	3 year Ship Exchange within 3 Business Days	3 year Ship Exchange within 3 Business Days	3 year Ship Exchange within 3 Business Days	3 year Ship Exchange within 3 Business Days	3 year Ship Exchange within 3 Business Days	3 year NBD Onsite	3 year NBD Onsite	3 year NBD Onsite	3 year NBD Onsite
	Secure Print	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
	Business Security	N/A	N/A	N/A	N/A	N/A	N/A	Capable of settings for business security	Capable of settings for business security	Capable of settings for business security	Capable of settings for business security
	Optional Warranty	1 additional yr Ship Exchange within 3 Business Days	1 additional yr Ship Exchange within 3 Business Days	1 additional yr Ship Exchange within 3 Business Days	1 additional yr Ship Exchange within 3 Business Days	1 additional yr Ship Exchange within 3 Business Days	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)
	Accessories - Input Drawer/Feeder	N/A	N/A	N/A	N/A	N/A	N/A	Add additional 500 sheet input drawer/feeder	Add additional 500 sheet input drawer/feeder	Add additional 500 sheet input drawer/feeder	Add additional 500 sheet input drawer/feeder
	Accessories - Sheet Input Capacity	N/A	N/A	N/A	N/A	N/A	N/A	N/A	Upgradable to 2000 sheet total input capacity	Upgradable to 2000 sheet total input capacity	Upgradable to 2000 sheet total input capacity
	Accessories - Stapler	N/A	N/A	N/A	N/A	N/A	N/A	N/A	stapler	stapler	stapler
	Fax Option	N/A	N/A	N/A	N/A	N/A	N/A	Fax	Fax	Fax	Fax
	Memory Upgrade	N/A	N/A	N/A	N/A	N/A	N/A	Upgrade to ≥ 2 GB	Upgrade to ≥ 2 GB	Upgrade to ≥ 2 GB	Upgrade to ≥ 2 GB
	End of Sheet

Specification Definitions

	Specification Definitions
	Term	Definition
	N/A	Requirement not specified or not applicable for the device
	Functionality	Minimum capability of the proposed device
	Technology	Technology employed for its main function
	Print Speed measured in ipm using ISO/IEC 24734 unless otherwise specified	Number of images produced per minute in accordance with ISO/IEC 24734 Standard unless otherwise specified, color ipm for color device. ESAT is defined as Estimated Saturated Throughput in ISO 24734 standard.
	Print Resolution	The nominal dpi rating the device is capable of producing when printing in dots per inch (dpi)
	Scan Quality	The nominal dpi rating the device is capable of producing when scanning
	First Print or First Copy Page out Time	Maximum allowable time in seconds for the device to print first page on printer or to copy first page on MFD from ready mode on a 8.5"x11" single-sided plain paper unless otherwise specified
	Duplex	Able to program the default settings to automatically print on both sides of the paper
	Paper Size	Minimum and maximum size of paper the device is capable of printing or scanning
	Paper Weight	Weight of paper the machine is capable of printing on. Weights less than minimum value or more than maximum value are acceptable.
	Input Paper Handling	Minimum size/capacity of paper drawer(s) or tray(s) or bin(s), roll(s) and sheets for plotter
	Output Paper Handling	Minimum total storage capacity to accomodate paper output of the device
	Feeder Capacity	Document feeder capacity in number of sheets
	File Format	File formats in Scan and Email
	Memory	Minimum internal memory
	Connections	Connection types for communication to external devices
	Duty Cycle (impression / month)
Std mode & Letter sized pages	Minimum number of letter-sized pages or impressions the device can print in one month in standard mode (peak usage, not on a continual basis)
	Accessibility	Compliance to WCAG/VPAT standards (including 1194.25 a - j)
	EPEAT level	Electronic Product Environmental Assessment Tool levels: gold or silver
	Energy Star	Meets or exceeds the Energy Star criteria effective 7/1/2009 or later
	Energy Saving Mode	Setting to be able to enter "sleep mode" within 30 minutes of inactivity, per California ITPL 10-09
	Minimum Warranty	Level of warranty coverage (NBD means 'next business day' )
	Secure Print	Capable of accepting a PIN or access card or similar to retrieve print jobs in addition of non-secured print in non-secured print mode
	Business Security	Able to accept settings enabling the device to perform as specified in "Requirements for Business Security".

Optional Warranty	Available warranty upgrade to the duration specified
Accessories	Accessories available for specific use per individual purchase contract
Add additional 500 sheet input drawer/feeder	Able to add drawer or feeder with capacity of at least 500 sheets
Upgradable to 2000 sheet total capacity	Able to add drawer(s) to a total capacity of at least 2000 sheets
Stapler	Able to add a stapler function
Fax option	Able to send and receive faxes
Memory Upgrade	Able to upgrade to the listed internal memory
Value added Services	Services to be offered on the proposed device
Asset tagging - Bidder administration of State provided tag (with number)	Able to:

- Receive customer provided tag

- Affix tag on hardware components

- Supply electronic report to State Agency on daily or less frequent basis

- Maintain control log of all tags issued, lost, or destroyed (desirable) Asset information via the internet Website for asset inquiry including information on:

- Origin configuration as shipped

- Warranty expiration date

Installation	Install equipment as specified in the Installation Section of RFP
DoD 5220.22-M compliant data wipe	Sanitize data from all device hardware capable of storing data per Department of Defense Directive 5220.22 M, National Industrial Security Program, September 27, 2004 or guideline of NIST 800-88 Clear and Purge
Take Back/Disposition & Disposal Services	Disposition & Disposal must be in compliance with the State Administrative Manual, Section 5900, Information Technology Disposal of IT Equipment

- De-installation service - removal and recycle of equipment and packaging materials at end of life cycle

- Disposal according to EPA standard with electronic certification

Deployment & Logistics Services	Charge per order in special handling and coordination of multiple delivery: scheduling, set up. Warehousing staff in un-palletizing, unpacking/repacking, disposal of dunnage. Warehousing charge in en route storage of equipment. Advanced Training will also be covered in this section.
Requirements for Business Security
A. Ensure the MFD is able to:
1) Have patches applied to comply with the original equipment manufacturer's and software vendor's maintenance.
2) Prohibit large group distribution via outbound e-mail.
3) Delete or disable any software applications that are not required or approved for the operation of the MFD.
4) Disable all unneeded management protocols and services (such as DHCP, SMTP, and BOOTP).
5) Replace any default passwords with complex passwords.
6) Disable dial-in diagnostic capabilities.
7) Be remotely managed by only an authorized IT administrator personnel from specific (non-publicized) Internet Protocol (IP) addresses.
8) Be configured to prevent unauthorized IT administrator personnel from altering the global configuration of the MFD.
9) Disable the re-print feature at the discretion of the purchaser.
10) Maintain its configuration state (passwords, service settings, etc.) after a power down or reboot occurs.
11) Lock and prevent unauthorized access to the hard drive.
12) Be isolated on a local area network, utilizing Virtual Local Area Network (VLAN) switches or router controls.
13) Have a static IP address so that if Domain Name System cache is poisoned (corrupted), print files containing sensitive data cannot be redirected, leading to the further compromise of sensitive data.
14) Have a firewall or route rule established in the internal network to block all ingress and egress traffic from the enclave perimeter to the MFD.
B. For MFDs that use print spoolers:
1) Verify the MFD is configured to restrict jobs to only print spoolers and cannot directly accept one or more large print jobs from unauthorized users (to prevent denial of service).
2) Verify the MFD is able to implement IP address restrictions or may be installed behind a firewall, switch or router with an appropriate discretionary access control (DAC) list.
3) Verify the MFD is able to restrict access to unauthorized users and restrict users to managing their own individual jobs.
4) Ensure the MFD is able to have auditing fully enabled. Auditing includes but not limited to find and log the malicious activities such as password change, failed logons, failed accesses to MFD, administrative privilege usage, etc.
5) Ensure the state agency may retain physical custody of the hard drive when repair is required or at end of life.
6) Ensure the MFD is flash upgradeable and is configured to use the most current firmware available.
End of Sheet

File details come from the government source that posted it. Updated Jul 24, 2025.