Attachment_B_-_Bid_Specifications,_Supp_7.docx

DOCX document 222 KB Posted

Attached to
Statewide Contract CA|1-22-75-45A|0000043365
Contract number
1-22-75-45A
Issued by
California

About this file

This document is a set of State of California bid specifications for various paper products, specifically targeting government agencies including the Office of State Publishing (OSP), Department of Motor Vehicles (DMV), and Employment Development Department (EDD). The specifications are part of a comprehensive solicitation (Event ID# 0000019470) for paper products with a focus on Supplement 7, covering multiple paper types such as OCR bond paper, offset book recycled stock, uncoated recycled folio, and inkjet treated paper.

The bid specifications detail precise technical requirements for paper products, including configuration specifications, material characteristics, performance standards, and environmental purchasing guidelines. Key requirements include specific weight ranges (20-70 lbs), dimensional tolerances, moisture content, brightness, opacity, and smoothness metrics. The documents mandate a minimum of 30% postconsumer recycled content and require compliance with either Forest Stewardship Council (FSC) or Sustainable Forest Initiative (SFI) Chain of Custody certifications. Each specification is tailored to specific printing equipment and operational needs, with stringent quality control measures that address paper performance, workmanship, and compatibility with state agency printing systems.

View the file

Other files

File Type Posted
Attachment_D_-_Just-In-Time_Stock.xlsx XLSX spreadsheet
Attachment_A_-_Contract_Pricing,_Supp_9.xlsx XLSX spreadsheet
Attachment_A_-_Contract_Pricing_-_Supp_10.xlsx XLSX spreadsheet
Attachment_C_-_PCRC_Workbook_Supp_8.xlsx XLSX spreadsheet

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

Document Summary

Detail Type
Detail
Event ID
0000019470
Commodity
Paper, OCR bond, Recycled and Virgin
Attachment (Exhibit)
2
Addendum
-
Group-Class
75-45
Bid Specification
9310-5729
Revision Level
N/A
Revision Date
August 12, 2021
Agency Name
OSP, DMV

Revision History

Bid Specification
Revision Level
Revision Date
Author
Summary of Changes
9310-5729
N/A
Aug 12, 2021
So, R
New release

Event ID# 0000019470 Attachment B, *Supp 7*

State of California Bid Specification Uncoated Recycled Folio (Office of State Publishing)

State of California Bid Specification Paper, OCR bond, Recycled and Virgin (OSP, DMV)

Page | 5 Page | 2

Table of Contents

Document Summary1
Revision History1
Table of Contents2
SCOPE3
APPLICABLE SPECIFICATIONS AND STANDARDS3
REQUIREMENTS3
Configuration3
Material3
Characteristics3
Performance4
Workmanship4
Environmentally Preferable Purchasing (EPP)4

1. SCOPE

This specification establishes the minimum acceptable quality level for Optical Character Recognition (OCR) bond paper. Printing operations may include text, line and halftone work, solids, four-color process, 133-line screens as well as folding, slitting, pasting, perforating, machine gathering and other book binding operations. The OCR paper intended use includes the above and OCR applications for various State Agencies.

2. APPLICABLE SPECIFICATIONS AND STANDARDS

Specifications and standards referenced in this document in effect on the opening of the Invitation for Bid (IFB) form a part of this specification where referenced. All paper characteristics shall comply with applicable Technical Association of the Pulp and Paper Industry (TAPPI) and Federal Joint Committee on Paper (JCP) Standards.

3. REQUIREMENTS

3.1 Configuration

3.1.1 The paper shall be available in width from 8.5 inches to 38 inches and roll diameter of 40 inches to 50 inches. The roll width and diameter shall be as ordered. A tolerance of ± 1/16 inch shall be allowed for the width and ± 1/2 inch for the diameter. The roll stock core shall fit on a standard 3.0-inch chuck.

3.1.2 The roll shall not slip on the core and shall be of cardboard or fiberboard stock.

3.1.3 Rolls must be wound consistently with the wire or felt side out and stenciled showing unwind direction on both the roll and the wrapper.

3.1.4 Splices are not allowed.

3.2 Material

3.3.1 Paper color shall be the same on both sides (felt/wire) of the paper.

3.3.2 Colors shall be consistent from lot to lot.

3.3 Characteristics

CHARACTERISTICS
TAPPI TEST METHOD
OCR 20 lb.
OCR 24 lb.

Base Weight, 500 sheets, ± 5% (17 in. x 22 in.)

T- 410

Thickness, mil, (min.)
T - 411
3.7
4.0
Tear strength, each direction, (min.)
T - 414
40
50
Opacity, % (min.)
T - 425
85
88
Smoothness, SU
T - 538
100 -170
100-170

Page | 3

Brightness, %, (min.)
T - 452
90
90

Postconsumer Recycled Content, % (min.)

N/A
30
30

· Note: Postconsumer Recycled Content (PCRC) minimum only applies to recycled content products.

3.4 Performance

3.4.1 Paper shall be compatible with off press collation and folding machines at State facilities.

3.4.2 Paper shall not require unusual adjustment to presses, nor shall it require additional in-feed / tension or any other control equipment to be added to produce salable printed product.

3.4.3 Roll width and diameter shall be as ordered with a tolerance of ± 1/16 inch allowed for width and ±1/2 inch for diameter.

3.4.4 Paper shall lie flat and shall not curl during operating conditions.

3.4.5 Paper surface shall be free from lint, fuzz, or any particles which will pick, lift, fluff, or pile on the blanket during press operation.

3.5 Workmanship

3.5.1 The paper shall be free from defects that will affect appearance or serviceability.

3.5.2 The tension in winding the rolls shall be uniformly tight to prevent wrinkles and preserve the natural creeping characteristics of the paper.

3.5.3 The paper may be wound felt side in or felt side out, but the winding shall be consistent throughout the contract with no dished rolls, no welts, and no baggy rolls.

3.5.4 Loose paper fibers on the end of the roll, breaks, tears, doctor picks, holes and patches over holes are not acceptable.

3.6 Environmentally Preferable Purchasing (EPP)

3.6.1 The product shall comply at a minimum with one of the following:

· Forest Stewardship Council (FSC) Chain of Custody certification https://us.fsc.org/chain-of-custody-certification.201.htm

· Sustainable Forest Initiative (SFI) Chain of Custody certification http://www.sfiprogram.org/sfi-standard/chain-of-custody-standard/

State of California Bid Specification Paper, OCR bond, Recycled and Virgin (OSP, DMV)

Attachment B

Page | 4

Detail Type
Detail
Event ID
0000019470
Commodity
Paper, OCR bond, Recycled
Attachment (Exhibit)
2
Addendum
-
Group-Class
75-45
Bid Specification
9310-5730
Revision Level
N/A
Revision Date
August 12, 2021
Agency Name
EDD, DMV
Bid Specification
Revision Level
Revision Date
Author
Summary of Changes
9310-5730
N/A
Aug 12, 2021
So, R
New release

Paper, OCR bond, Recycled (EDD, DMV)

Page | 5

Document Summary1
Revision History1
Table of Contents2
1. SCOPE3
2. APPLICABLE SPECIFICATIONS AND STANDARDS3
3. REQUIREMENTS3
3.1 Configuration3
3.2 Performance4
3.3 Environmentally Preferable Purchasing (EPP)4

Page | 6

This specification establishes minimum acceptable quality level for standard commercial grade bond paper with postconsumer recycled content, for the Employment Development Department (EDD) and Department of Motor Vehicles (DMV). The paper is intended for copying and printing operations.

2. APPLICABLE SPECIFICATIONS AND STANDARDS

Specifications and standards referenced in this document in effect on the opening of the Invitation for Bid (IFB) form a part of this specification where referenced.

3. REQUIREMENTS

3.1 Configuration

3.1.1 The offered product shall be suitable for use with the following equipment:

· Apollo Didde and Super Web for offset printing

· Docutech

· Rollsystem

· Xerox Dp180

· Xerox 4635 for the high-speed printing

3.1.2 The paper shall comply to the following requirements:

Characteristics
TAPPI Test Method
Requirements
Basis Weight, ±5% (17”X22”/500)
T 410
20lb.
24lb.
Caliper, min
T-411
3.8 mils
4 mils
Smoothness (Sheffield)
T-538
100 - 190
100 -190
Brightness (± 4.0%)
T-452
90
90
Opacity (± 2.5%)
T-425
88%
89%
Pick Resistance (Wax Pick), min
T-459
12
12
Stiffness (Taber), min
T-489
MD 1.9,

CD 0.8

MD 1.9,

CD 0.8

Moisture (% by weight)
T-412
4.2 – 5.0
4.2 - 5.0
Porosity (Gurley), min
T-460
12 Sec
12 Sec
pH, cold extraction, min
T-509
5.5
5.5

*Postconsumer Recycled Content, %, min

None
30 & 100
30 & 100

*Note: Postconsumer Recycled Content (PCRC) minimum only applies to recycled content products.

3.1.3 Each roll shall be allowed a maximum of two (2) splices. Splices are to be made with a water-soluble heat sealed tape. Splices shall be marked with an arrow on the roll edge. Splice markers, which fall out as the roll unwinds, are not acceptable.

3.1.4 Rolls shall be coiled felt side out and stenciled showing unwind direction on

Page | 7 both the roll and the wrapper.

3.2 Performance

3.2.1 The Paper shall process through the agency’s equipment without requiring unusual adjustments to the equipment and shall not require any control devices to be added to the equipment. The paper shall not increase maintenance to or damage the equipment due to out-of-spec paper. More than one paper jam from any delivered lot will result in the rejection of the whole lot and the contractor will be given 10 days to remove and replace the non-compliant lot.

3.2.2 Paper shall lie flat with no tendency to curl.

3.2.3 Surface shall be free from lint, fuzz, or any particles which will pick, lift, fluff, or pile on the blanket under normal press conditions.

3.2.4 Reprocess after mill production shall be denied including but not limited to re- rolling.

3.3 Environmentally Preferable Purchasing (EPP)

3.3.1 Recycled content products shall meet the minimum Postconsumer Recycled Content (PCRC) percentage.

3.3.2 The product shall comply at a minimum with one of the following:

· Forest Stewardship Council (FSC) Chain of Custody certification https://us.fsc.org/chain-of-custody-certification.201.htm

· Sustainable Forest Initiative (SFI) Chain of Custody certification http://www.sfiprogram.org/sfi-standard/chain-of-custody-standard/

Page | 8

Detail Type
Detail
Event ID
0000019470
Commodity
Paper, Offset Book, Recycled Stock
Attachment (Exhibit)
2
Addendum
-
Group-Class
75-45
Bid Specification
9310-5732
Revision Level
N/A
Revision Date
August 12, 2021
Agency Name
OSP, EDD and DMV
Bid Specification
Revision Level
Revision Date
Author
Summary of Changes
9310-5732
N/A
Aug 12, 2021
So, R
New release

Paper, Offset Book, Recycled Stock (OSP, EDD, DMV)

Page | 9

Document Summary1
Revision History1
Table of Contents2
1. SCOPE3
2. APPLICABLE SPECIFICATIONS AND STANDARDS3
3. REQUIREMENTS3
3.1 Configuration3
3.2 Characteristics3
3.3 Performance3
3.4 Workmanship4
3.5 Environmentally Preferable Purchasing (EPP)4

Page | 10

This specification establishes the minimum acceptable quality level for Paper, Offset Book, Recycled Stock suitable for application on a heat-set web press by the State of California, Office of State Publishing (OSP). The stock is primarily intended for the printing of publications and mass mail documents.

2. APPLICABLE SPECIFICATIONS AND STANDARDS

Specifications and standards referenced in this document in effect on the opening of the Invitation for Bid (IFB) form a part of this specification where referenced.

3. REQUIREMENTS

3.1 Configuration

The stock roll shall be available in width from 11 - to - 38 inches and roll diameter of 40 - to – 50 inches. The roll width and diameter shall be as ordered with a tolerance of ± 1/16 inch for the width and ± 1/2 inch for the diameter. The roll stock core shall be of cardboard or fiberboard stock and shall fit on a standard 3.0-inch or 6.0-inch chuck as requested by the purchaser and not slip on the core.

3.2 Characteristics

The Paper shall comply with the following:

CHARACTERISTICS
TAPPI TEST
REQUIREMENTS
Basis Weight, lb. (500 sheets, 25 in. x 38 in.)
T-410
50
60
70
Thickness, mil, (min.)
T-411
3.7
4.3
5.0
Opacity, % (min.)
T-425
90
90
90
Brightness, ± 2, White
T-452
90
90
90
Bursting Strength, lbs./in., (min.)
T-403
19
23
25
Smoothness – Sheffield, SU, (max.)
T-538
165
170
175
Postconsumer Recycled Content,% (min)
None
30
30
30

3.3 Performance

3.3.1 The paper shall be suitable for use in offset and digital printing; to also include trimming, binding, folding, punching, mail inserting and other associated OSP operations.

3.3.2 Paper shall not require unusual adjustment to production equipment, nor shall it require additional in-feed / tension or any other control equipment to be added to produce salable product.

3.3.3 Paper shall not be re-wound or undergo any other post-processing from a third party vendor once it leaves the paper mill.

3.3.4 Press blanket wash-ups due to piling of paper lint or any particles, which pick, lift, fluff or pile shall not be required before 50,000 impressions or cut offs.

Page | 11

3.3.5 Web breaks caused by mill splices or manufacturing defects shall not exceed 1% of the rolls supplied (i.e., a maximum of 1 web break per 100 rolls).

3.4 Workmanship

3.4.1 The paper stock shall be free from defects that will affect appearance or serviceability.

3.4.2 The tension in winding the rolls shall be uniformly tight to prevent wrinkles and preserve the natural creeping characteristics of the paper.

3.4.3 The paper may be wound felt side in or felt side out, but the winding shall be consistent throughout the contract with no dished rolls, no welts, and no baggy rolls.

3.4.4 Splices shall be neat and consistent with good manufacturing practices; splices shall be accomplished with water-soluble, heat sealed, re-pulpable tape and shall be marked with an arrow on the roll edge.

3.4.5 Splice markers are not acceptable as they tend to fall out as the roll unwinds.

3.4.6 There shall be no more than 2 splices in any one roll. Splices shall be marked on the roll edge.

3.4.7 There shall be no splice 4 inches from the outer diameter of the roll or within 6 inches of the core.

3.4.8 Loose paper fibers on the end of the roll, breaks, tears, doctor picks, holes and patches over holes are not acceptable.

3.4.9 Reprocess after mill production shall be denied including but not limited to re- rolling.

3.5 Environmentally Preferable Purchasing (EPP)

3.5.1 The product shall comply at a minimum with one of the following:

· Forest Stewardship Council (FSC) Chain of Custody certification https://us.fsc.org/chain-of-custody-certification.201.htm

· Sustainable Forest Initiative (SFI) Chain of Custody certification http://www.sfiprogram.org/sfi-standard/chain-of-custody-standard/ Event ID# 0000019470 Attachment B, *Supp 7*

Page | 12

Detail Type
Detail
Event ID
0000019470
Commodity
Uncoated Recycled Folio
Attachment (Exhibit)
2
Addendum
-
Group-Class
75-45
Bid Specification
9310-5733
Revision Level
1
Revision Date
December 10, 2021
Agency Name
OSP
Bid Specification
Revision Level
Revision Date
Author
Summary of Changes
9310-5733
N/A
Aug 12, 2021
So, R
New release
9310-5733
1
Dec 10, 2021
So, R
Maximum moisture %

P Page 12 of 24Event ID# 0000019470

Uncoated Recycled Folio (Office of State Publishing)

Page | 13

Document Summary1
Revision History1
Table of Contents2
1. SCOPE3
2. APPLICABLE SPECIFICATIONS AND STANDARDS3
3. REQUIREMENTS3
3.1 Configuration3
3.2 Material3
3.3 Characteristics3
3.4 Performance4
3.5 Workmanship4
3.6 Environmentally Preferable Purchasing (EPP)4

Page | 14

This specification describes an archival quality acid free, plain recycled offset, folio paper suitable for use in various offices copying equipment such as high-speed copier/duplicators, offset presses, laser printers, plain paper fax machines etc.

2. APPLICABLE SPECIFICATIONS AND STANDARDS

Specifications and standards referenced in this document in effect on the opening of the Invitation for Bid (IFB) form a part of this specification where referenced.

3. REQUIREMENTS

3.1 Configuration

The recycled offset sheets shall be available in the following weights and sizes:

Weight/Grade
Size, Inches
Color
50lb.
8.5 - to – 38.0
White
60lb.
8.5 - to – 38.0
White
70lb.
8.5 - to – 38.0
White

Dimensional tolerance shall be ± 0.063 inches (± 1.6 mm) either direction. Adjacent sheets in carton shall not vary more than 0.015 inches (0.4 mm) from each other.

3.2 Material

The recycled offset paper shall be a commercial or industrial grade paper which, after being taken or rolled off paper making machine, undergoes no further process or treatment other than calendaring cutting and packaging. Mill converted and packaged product only.

3.3 Characteristics

The Paper shall demonstrate the following characteristics:

Characteristic
TAPPI

Method Requirement

Basic Weight lbs. (±5%) (25" X 38" – 500 sheets)
T410
50
60
70
Caliper, mils
T411
3.9
4.5
5.3
Minimum Brightness, %
T452
92
92
92
Minimum Opacity, %
T425
90
92
94
Maximum Moisture, %
T412
5.5
5.5
5.5
Minimum pH
T509/529
7.0
7.0
7.0

Minimum Stiffness (gr.), Tabor

MD / CD

T489
1.8

1.0 3.0 1.5

4.2 MD,

2.2 CD

Minimum Porosity (S/100ML) Gurley,

T460
12
13
15
Smoothness, Sheffield, SU
T538
100-150
100-150
100-170
Postconsumer Recycled Content, %, (min.)
None
30
30
30

Page | 15

3.4 Performance

3.4.1 The paper shall perform satisfactorily in the various printing operations it is subjected to (i.e., printing, folding, slitting, collating, perforating, etc.).

3.4.2 The paper shall be suitable for use on high-speed offset presses.

3.4.3 The paper shall lie flat on machine feed and collator surfaces before and after application of single side and back-to-back reproductions.

3.4.4 The paper shall demonstrate either a workable curl that can be overcome under reasonable working conditions or no tendency to curl.

3.5 Workmanship

3.5.1 The paper stock shall be free from defects which degrade appearance, performance, and serviceability.

3.5.2 The paper surfaces shall be free from lint, fuzz, wrinkles, waviness, folds, holes, tears, and other detrimental defects.

3.5.3 The paper shall be furnished in the size(s) ordered and shall be flat, trimmed square on four sides with clean smooth edges, and evenly jogged.

3.5.4 Grain of paper shall be long unless otherwise specified in the Invitation for Bid (IFB).

3.5.5 Natural curl of paper shall be minimal and away from wire side. Curl shall not hinder papers intended use.

3.6 Environmentally Preferable Purchasing (EPP)

3.6.1 The product shall comply at a minimum with one of the following:

· Forest Stewardship Council (FSC) Chain of Custody certification https://us.fsc.org/chain-of-custody-certification.201.htm

· Sustainable Forest Initiative (SFI) Chain of Custody certification http://www.sfiprogram.org/sfi-standard/chain-of-custody-standard/

Page | 16

Detail Type
Detail
Event ID
0000019470
Commodity
[32# Ledger Web]
Attachment (Exhibit)
2
Addendum
-
Group-Class
75-45
Bid Specification
9310-5734
Revision Level
*DELETED*
Revision Date
September 27, 2024
Agency Name
OSP
Revision Level
Revision Date
Author
Summary of Changes
N/A
Aug 12, 2021
So, R
New release
DELETED
Sept 27, 2024
Wriston, M
Product no longer available, so this specification has been deleted.

State of California Bid Specification 32# Ledger Web (Office of State Publishing)

Page | 27

Detail Type
Detail
Event ID
0000019470
Commodity
Paper, 60# Inkjet Treated
Attachment (Exhibit)
2
Addendum
-
Group-Class
75-45
Bid Specification
9310-5782
Revision Level
1
Revision Date
December 10, 2021
Agency Name
Employment Development Department (EDD)
Bid Specification
Revision Level
Revision Date
Author
Summary of Changes
9310-5782
N/A
Aug 12, 2021
So, R
New release
9310-5782
1
Dec 10, 2021
So, R
Minimum Brightness %, 90

Paper, 60# Inkjet Treated (Employment Development Department)

Page | 18

Document Summary1
Revision History1
Table of Contents2
1. SCOPE3
2. APPLICABLE SPECIFICATIONS AND STANDARDS3
3. REQUIREMENTS3
3.1 Configuration3
3.2 Characteristics3
3.3 Performance3
3.4 Workmanship4
3.5 Environmentally Preferable Purchasing (EPP)4

Page | 19

This specification establishes minimum acceptable quality level for standard commercial grade inkjet treated paper for the Employment Development Department (EDD). The paper is intended for printing operations for the use on a Xerox Trivor 2400 HD Color Inkjet Press or similar presses.

2. APPLICABLE SPECIFICATIONS AND STANDARDS

Specifications and standards referenced in this document in effect on the opening of the Invitation for Bid (IFB) form a part of this specification where referenced.

3. REQUIREMENTS

3.1 Configuration

The offered paper shall be suitable for use with the following equipment:

· Xerox Trivor 2400 HD Color Inkjet Press

3.2 Characteristics

3.2.1 The Paper shall comply to the following requirements:

Characteristic
TAPPI Method
Requirement
Basic Weight lbs. (±5%) (17" X 22" – 500 sheets)
T410
60
Paper Width inches (±1/16”)
N/A
17
Caliper, mils, min
T411
4.6
Minimum Brightness, %
T452
90
Minimum Opacity, %
T425
93
Moisture, % (±1)
T412
4.2 – 5.0
Minimum PH, cold extraction
T509
5.5
Pick Resistance (Wax Pick)
T-459
12
Minimum stiffness (gr.), Tabor
T-489
1.9MD/ 0.8CD
Porosity (S/100ML) Gurley, min
T460
12 sec
Smoothness, Sheffield, min
T538
150
Paper roll diameter
N/A
50”
Core Diameter
N/A
6”
Post-Consumer Recycled Content, %
N/A
30

3.2.2 Rolls shall be coiled felt side out and stenciled showing unwind direction on both the roll and the wrapper.

3.2.3 Roll diameter shall be 50”.

3.2.4 Core Diameter shall be 6”.

3.3 Performance

3.3.1 The paper shall be suitable for use and perform satisfactory on continuous feed inkjet presses.

Page | 20

3.3.2 The paper shall process through the agency’s equipment without requiring unusual adjustments to the equipment and shall not require any control devices to be added to the equipment.

3.3.3 The paper shall not increase maintenance or damage to the equipment due to out-of-spec paper.

3.3.4 The equipment shall not be required to operate at a decreased speed as a result of the paper.

3.4 Workmanship

3.4.1 The paper stock shall be free from defects which degrade appearance, performance, and serviceability.

3.4.2 The paper surface shall be free from lint, fuzz, wrinkles, waviness, folds, holes, tears, and any particles which will pick, lift, fluff, or pile on the blanket under normal press conditions.

3.4.3 The paper shall be furnished in the size(s) ordered.

3.4.4 Paper shall lie flat with no tendency to curl.

3.4.5 Reprocess after mill production shall be denied including but not limited to re- rolling.

3.5 Environmentally Preferable Purchasing (EPP)

3.5.1 The product shall comply at a minimum with one of the following:

· Forest Stewardship Council (FSC) Chain of Custody certification https://us.fsc.org/chain-of-custody-certification.201.htm

· Sustainable Forest Initiative (SFI) Chain of Custody certification http://www.sfiprogram.org/sfi-standard/chain-of-custody-standard/ Page | 21 image1.jpeg

File details come from the government source that posted it. Updated .