Attachment_A-_SOLICITATION.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 1 of 2

OKLAHOMA DEPARTMENT OF

ENVIRONMENTAL QUALITY SOLICITATIONS

SOLICITATION NO. EV00000967

The Oklahoma Department of Environmental Quality, (DEQ) Administrative Services Division (ASD) Procurement Department is seeking responses on behalf of the Agency from potential suppliers to provide a contract for the purchase of Independent Program Review Services. A contract resulting from this Invitation to Bid.

I. PURPOSE

II. The Oklahoma Department of Environmental Quality (“DEQ”), Administrative Services Division

(“ASD”), Acquisition Management Section, is issuing this Invitation to Bid (“RFQ”) to obtain competitive responses from qualified and independent firms to provide Independent Program Review Services. DEQ intends to establish a contract with a supplier capable of conducting a comprehensive programmatic, financial, operational, and compliance review of designated programs administered in partnership with the Oklahoma Rural Water Association (“ORWA”). .

A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).

1. Contract Term and Renewal Options

1.1 The initial contract term, which begins on the effective date of this contract, is one year, and there are two one-year options to renew the contract.

2. Solicitation Criterion

2.1 The bid will be evaluated using a best-value/lowest and best criterion, based on the following:

2.1.1 Price.

2.1.2 Past performance.

2.1.3 Ability to supply services.

2.1.4 Product acceptability.

3. Scope and description

3.1 The bid response must reflect for each requirement on Exhibit A whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2 The bid response shall show the ability of the bidder to meet or exceed the following mandatory specifications: The Supplier must meet all of the following minimum mandatory requirements to be considered responsive to this solicitation:

3.3 Oklahoma CPA Licensure: The Supplier must be a Certified Public Accountant (CPA) and/or CPA firm properly licensed and authorized to practice within the State of Oklahoma and must maintain all required licenses, registrations, and good-standing status throughout the term of the resulting contract.

3.4 Federal and State Grant Experience: The Supplier must demonstrate documented professional experience reviewing, auditing, evaluating, or providing related financial and compliance services involving federal and state grant-funded programs, including knowledge of applicable federal and state requirements, grant compliance, internal controls, and financial accountability.

3.5 Availability to Begin Services: The Supplier must have sufficient qualified personnel and resources available to commence services within thirty (30) to forty-five (45) calendar days from the date of contract award, or sooner if mutually agreed upon by DEQ and the Supplier.

3.6 Failure to meet or provide documentation demonstrating compliance with any of these mandatory requirements may result in the Supplier's response being deemed non-responsive and removed from further consideration

3.7

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 2 of 2

4. Pricing

4.1 Pricing shall be proposed as one of the following:

4.1.1 Utilizing deliverable-based pricing with proposed milestones and associated payments.

4.1.2 Using hourly rates and roles for additional professional services in connection with the project, including, without limitation, maintenance and support services and enhancement services to the extent not included in a mutually agreed Statement of Work.

4.1.3 With subscription and/or other pricing for post-warranty ongoing maintenance and support.

4.1.4 A total firm, fixed cost and include all information concerning fees, other costs and any other information relevant to the total cost.

4.1.5 A detailed hourly breakdown showing the supplier staffing roles necessary to complete the work, the number of hours to be worked by each role, the hourly rate for each role and the total hours to be spent on the project.

4.2 Value-added products and/or services within scope of the acquisition may be included in the bid.

5. Executive Summary and company information. Located in Exhibit X: Executive Summary and Company

Information.

6. All technical responses. Located in Exhibit X.

7. The response to pricing shall be proposed using Exhibit X: Price Template.

8. Value-added products and/or services within scope of the acquisition are to be included in Exhibit X.

9. Business references are to be included in Exhibit X: Bidder Reference Worksheet.

10. Third-party vendor information is included in Exhibit X: Third-Party Supplier Information.