Attachment_A_Service Costs.pdf
PDF 427 KB Posted
- Attached to
- Retail Lockbox Services
- Contract number
- 505ENT-M23-RETAILLOCKBX-01
- Issued by
- Wisconsin
About this file
This document is a service cost schedule (Attachment A) for Contract 505ENT-M23-RETAILLOCKBX-01, which establishes pricing for retail lockbox services. The contract involves state agencies, though the specific state is not explicitly identified in this attachment, with services to be provided from a retail lockbox facility in Milwaukee, Wisconsin to the contractor's processing site.
The contract covers comprehensive payment processing services with detailed per-transaction pricing. Core services include payment processing at $0.127 per payment (including mail opening, image capture, and encoding), confidential document destruction at $0.002 per document, and image storage at $0.010 per image. Additional charges apply for specialized services such as unmatched payments ($0.016), manual keying ($0.016 per character), multiple payment processing ($0.162 per coupon), and unprocessable items ($0.238 per item). The contract includes monthly maintenance charges of $328.134 per agency, daily courier services at $368.75 per trip, and EMS monthly maintenance at $77.25 per agency. One-time setup fees include new lockbox setup at $1,300 per agency and programming changes at $200 per hour. Express mail postage is passed through at cost with no markup, and various transmission and reporting services range from $7.73 to $17.25 per transaction or email.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ITEM DESCRIPTION UOM UNIT COST
Payment Processing
Payment processing for each item must include: mail opening; image capture for check and payment coupon; automated or manual capture of the courtesy amount; encoding and endorsement. Per payment $0.127 Confidential Document
Descruction Confidential shredding or incinerating of processed documents
Per document $0.002 Unmatched Payment A surcharge on items where the check amount does not match the coupon amount Per payment $0.016 Manual Keying Characters manually keyed by processors Per Character $0.016
Multiple Payment a surcharge applied to envelopes that contain any of the follow: Multiple checks with one payment coupon; one check with multiple coupons; multiple checks with multiple payment coupons.
per payment coupon $0.162
Manual Envelope opening surcharge for envelopes that cannot be opened by machine. Please note that envelopes are provided by payers, not state agencies, and may vary in size and shape. per envelope $0.079 MICR Capture Automated reading of MICR line info Per check $0.002
Image Transmission Scanned images of checks and payment coupons transmitted to the agency. Current volume is based on the front and back of a document being included in the same image. Per image $0.025 Image Cash Letter
Attempts
Charge for processing lockbox transactions that are truncated from paper check deposits to an
ICL file under Check 21 rules Per item $0.025
Unprocessable Items Items that are unprocessable for any reason, and are returned to the Agency. This may include correspondance received with or without payment, damaged or unreadable items, etc.
Per Item $0.238
Image Storage
Storage of and access to scanned images. Checks, payment coupons may all be included here.
Current volume is based on the front and back of a document being included in the same image. Per image $0.010 Online Exception
Processing Item Any item diverted to and processed in online exception processing
Per Item $0.238 Monthly maintenance
Charges
Any maintenance costs which are independent of transaction volumes and necessary for the business processes described in this RFP.
Per agency per
Month $328.134
Courier Cost Courier cost must include one trip per business day from the State's retail lockbox in Milwaukee
WI to the Proposer's processing site. Per trip $368.750
Cash Payment Charge for processing remittances received with cash. per payment $3.8403
Correspondence Item Change for returning correspondence. Per envelope $0.2317
EMS Payment Multiday Decisioning transactions held over. Per coupon $0.5646
EMS Payment Reject Decisioning transactions rejected. Per coupon $0.4031
Data Transmission Daily transmission to each agency.
Per transmission per agency $17.2513
EMS Monthly
Maintenance Monthly fee for agency staff to access and use EMS.
Per agency per month $77.2539
Outgoing Express Mail
Preparation Preparing package for outgoing mail.
Per agency per month $100.4303
Reports - Email Charge for sending a report by email. Per email $7.7254
New Lockbox Setup Standard setup of a single lockbox for a single agency. One time fee.
One time per agency at go live $1,300.0000
Programming Per hour programming change to configure system for new requirements from agency after go-live Per hour $200.0000
Express Mail Pass Through We propose to pass through the cost of postage for express mail with no mark-up. Per package Pass through
ATTACHMENT A- SERVICE COSTS
Retail Lockbox Services
CONTRACT 505ENT-M23-RETAILLOCKBX-01
DocuSign Envelope ID: D5FAE729-31AF-4940-AC3C-80820218E008DocuSign Envelope ID: AA8385A1-9E8C-496D-834F-5E9ED9BF781D
| 2023-03-08T10:47:41-0800 | |
| Digitally verifiable PDF exported from www.docusign.com |
File details come from the government source that posted it. Updated .