Attachment A - Pricing Page .xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- IMMUNIZATION INFORMATION SYSTEM (IIS)
- Solicitation number
- CRFP 0506 MIS2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a pricing page attachment for an Immunization Information System (IIS) procurement by the State of West Virginia. The document provides a structured pricing template for vendors responding to the IIS contract opportunity, requiring submission of all one-time implementation costs and annual recurring fees across a four-year contract term with an optional fifth renewal year. Vendors must itemize costs for mandatory implementation activities including project management, software configuration, data migration of 2.9 million patient records and 31.9 million vaccination records, interface development, training, and acceptance testing/go-live support. Additionally, vendors must provide pricing for optional features—specifically the Oral Health Module and Read Replica Implementation—with responses of either specific costs, "At no Additional Cost," or "Service not offered" required for each line item.
The annual recurring fees section requires vendors to specify costs for software licensing/subscription, cloud hosting/infrastructure meeting U.S. data residency requirements, and standard maintenance and support services for each contract year. Optional Read Replica operational and maintenance fees must also be priced separately for Years 1-5. The template indicates that implementation costs for optional features will not be included in cost proposal scoring, though vendor responses are mandatory. All pricing is to be consolidated in a total cost proposal summary showing one-time implementation fees, annual recurring fees by year, and total contract value. The document does not indicate specific budget ceilings, set-asides, or funding sources in the pricing attachment itself.
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Implementation Costs
| This table must include all one-time fees necessary to transition from the current IIS to the proposed solution and prepare it for production use. | This table includes all one-time fees necessary for the implementation of the below optional features. This table will not be included in scoring the Vendor's Cost Proposal. If the vendor provided a response in Section 4.2.2.5, or Section 4.2.2.7 in their technical proposal, the Vendor MUST provide the cost associated or a response of "At no Additional Cost" in the below fields. If the Vendor did not provide a response for 4.2.2.5, or Section 4.2.2.7 they MUST respond "Service not offered" in the fields below. This table WILL NOT be used to score the Vendor's Technical Evaluation, but the Vendor MUST provide a response below. | ||||
| One-Time Implementation and Setup Fees | (OPTIONAL FEATURES) One-Time Implementation and Setup Fees | ||||
| Cost Item | Description | Cost ($) | Cost Item | Description | Cost ($) |
| A1. Project Management | Cost for Vendor’s PMO, project oversight, and coordination throughout the implementation phase. | B1. Oral Health Module Implementation | One-time fee for full implementation of the Oral Health Module (refer to Section 4.2.2.7). | ||
| A2. Software/System Configuration | One-time fees for configuring the system, workflows, reporting tools, and user roles to meet the specific requirements of the Jurisdiction. | B2. Read Replica Implementation | One-time configuration and deployment cost for the read-only replica and establishing the data replication process (refer to Section 4.2.2.5). | ||
| A3. Data Migration and Validation | All costs associated with migrating existing patient and vaccination data (2.9M Patient Records, 31.9M Vaccination Records) and non-patient data (e.g., user accounts, provider sites) from the current system to the new IIS, including quality assurance. | Total ONE-TIME IMPLEMENTATION FEE FOR OPTIONAL FEATURES (B) | |||
| A4. Interface Development & Testing | Cost for building, testing, and activating all mandatory and proposed interfaces (e.g., VTrckS, Data Bridge Read Replica). | ||||
| A5. Training & Knowledge Transfer | Cost for all required training of Agency staff and IIS partners during the implementation phase (refer to Section 4.2.3.10). | ||||
| A6. Acceptance Testing/Go-Live Support | Dedicated support costs for User Acceptance Testing (UAT) and the immediate post-go-live period. | ||||
| TOTAL ONE-TIME IMPLEMENTATION FEE (A) | $ - 0 |
Attachment A_Pricing Page_Implementation Costs
Annual Fees
| This table includes all recurring annual fees for hosting, licensing, maintenance, and support services. The total cost must be provided for Year 1 - Year 4, and Optional Renewal Year 5. | ||||||
| Annual Operational and Recurring Fees | ||||||
| Cost Item | Description | Year 1 Cost ($) | Year 2 Cost ($) | Year 3 Cost ($) | Year 4 Cost ($) | Optional Renewal Year 5 Cost ($) |
| C1. Software Licensing/Subscription Fee | Annual fee for the use of the core IIS application software and all mandatory modules to support the Jurisdiction's required data volume and user count. | |||||
| C2. Cloud Hosting/Infrastructure Fee | Annual fee for cloud hosting, including all data storage, compute resources, disaster recovery services, and continuous monitoring to meet U.S. data residency requirements (refer to Section 4.2.3.5). | |||||
| C3. Standard Maintenance and Support | Annual fee for maintenance, help desk support, bug fixes, security patching, and version upgrades (refer to Section 4.2.3.4). | |||||
| TOTAL ANNUAL RECURRING FEE (C) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| This table includes all operational and maintenance fees associated with Read Replica Integration. This table will not be included in scoring the Vendor's Cost Proposal. If the Vendor provided a response in 4.2.2.5 of their technical proposal, the Vendor MUST provide the cost associated or a response of "At no Additional Cost" in the below fields. If the Vendor did not provide a response for 4.2.2.5, they MUST respond "Service not offered" in the fields below. This table WILL NOT be used to score the Vendor's Technical Evaluation, but the Vendor MUST provide a response below. | ||||||
| Annual Operational and Recurring Fees | ||||||
| Cost Item | Description | Year 1 Cost ($) | Year 2 Cost ($) | Year 3 Cost ($) | Year 4 Cost ($) | Optional Renewal Year 5 Cost ($) |
| D4. Read Replica Functionality | Annual fee for the operational hosting, database licensing, and management of the secure, read-only replica/equivalent mechanism for the Data Bridge (refer to Section 4.2.2.5). | |||||
| D5. Read Replica Maintenance Fee | Annual fee for maintaining and supporting the Read Replica/Equivalent Mechanism for the Data Bridge (refer to Section 4.2.2.5). | |||||
| TOTAL Read Replica ANNUAL RECURRING FEE (D) |
Attachment A_Pricing Page_Annual Fees
Total
| Cost Proposal Summary | |
| Summary Item | Total Cost ($) |
| Total One-Time Implementation Fee | $ - 0 |
| Total Annual Fees | $ - 0 |
| Total | $ - 0 |
| Cost for Optional Features (Unscored) | |
| Summary Item | Total Cost ($) |
| Total One-Time Implementation Fee for Optional Features | |
| Total Read Replica Annual Fees | |
| Total |
Attachment A_Pricing Page_Total
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