Attachment A_GreenGov Waste Site Audit Form.xlsx
XLSX spreadsheet 102 KB Posted
- Attached to
- Waste Audit Services
- Solicitation number
- 6100066670
- Issued by
- Pennsylvania
About this file
Waste Audit Services - PA GreenGov Council Site Waste Audit Form
This file is a standardized audit form developed by the Pennsylvania GreenGov Council to conduct waste minimization and recycling audits at Commonwealth facilities. The form serves as the primary documentation tool for auditors performing comprehensive waste assessments aligned with Pennsylvania's 2025 Strategic Plan goal to reduce landfill waste by 25% over five years. The audit process encompasses multiple phases including project planning, data collection spanning three years of historical waste information, site interviews, onsite audits with waste characterization, and opportunity identification and quantification. The form includes sections for collecting monthly and annual waste data by disposal method (landfill, recycling, waste-to-energy, incineration, composting, construction and demolition, and other), associated costs, visitor or event metrics for benchmarking, key material purchases, and environmentally preferred procurement data. Site-specific interview questionnaires are included for various facility types including hospitals and medical centers, judicial centers and courts, museums, offices, parks, and prisons, with customizable questions addressing facility operations, regulatory compliance, waste management practices, event planning, materials usage, and staff education.
The audit form provides standardized observation checklists covering waste collection and segregation practices, hazardous and medical waste handling, dumpster sizing and pickup efficiency, equipment such as compactors and balers, construction and demolition waste planning, concessions management, materials inventory, employee training, and community engagement opportunities. Auditors document waste characterization data by recording the general category, material type, detailed description, building location, weight, and relevant notes for all waste streams sorted during the onsite assessment. The form includes a comprehensive opportunity checklist with 30+ potential recommendations across waste management, materials, concessions, construction planning, and employee education categories, with feasibility assessments ranging from "Already Completed Onsite" to "Not Feasible." The opportunity quantification section requires auditors to calculate estimated waste savings in tons, cost savings in dollars, implementation complexity ratings (1-5 scale), implementation year, and payback period for each identified recommendation. Final deliverables include summary graphs of waste characterization results by category and material type, additional analyses such as projected diversion rates post-implementation, and detailed calculations supporting cost-benefit analyses for recommended improvements.
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| File | Type | Posted |
|---|---|---|
| Waste_Audit_RFI_and_SOW.pdf | ||
| Attachment C_Prospective Contractors Video .pdf | ||
| Attachment B_GreenGov Waste Audit Plan.pdf |
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Introduction
| About the PA GreenGov Council Site Waste Audit Form |
| Pennsylvania GreenGov Council is committed to making sustainability part of the government’s strategy. Minimizing waste and subsequently diverting waste from landfills is a key component for meeting Pennsylvania GreenGov Council’s sustainability goals and establishing the government as a leader and steward of the state. The Pennsylvania GreenGov Council’s 2025 Strategic Plan identifies priorities for waste management, including the goal to reduce landfill waste by 25% over the next five years. This goal is part of their broader commitment to promoting environmentally sustainable practices within the Commonwealth of Pennsylvania. |
The Site Waste Audit Form is for standardizing the audit process and documentation of its results. The following tabs follow the standard audit process outlined in the Waste Audit Plan, and should be filled out as the audit progresses. Be sure to review the Waste Audit Plan section associated with the tab in the Site Waste Audit Form.
The GreenGov Council values the information reported in the Site Audit Forms and uses them to compare similar sites and make decisions for the state. It is expected that the Site Audit Form will be filled out during the audit process and provided to the GreenGov Council after completion. Additionally, through the guidance provided during the audit process sites should be prepared to provide data to the Department of General Services waste reporting tool which is a survey used to collect data from government sites around the state.
| What's Included |
| Each of the following tabs provides guidance and resources following the Waste Audit Plan. Reference the list below as a reference for what is included in the Site Audit Form |
| Project Information |
| > List the site being audited, the auditor contact information, and site contact information. |
| > A list of all tasks required to complete during the audit process. |
| > An area to keep track of the project schedule. |
| Data Collection: |
| > General Information requests. |
| > A table for monthly waste data for three years by stream, including costs. |
| > A table for annual data for specific waste streams, including costs. |
| > A table for key material purchases. |
| > A table for purcahses which are environmentally preferrable. |
| Site Interview: |
| > General questions by category such as waste, materials, events, and more. |
| > Specific questions relative to the type of site being visited. |
| Site Audit: |
| > General topics to discuss and key areas to visit and observe. |
| > Specific areas to review based on the specific site type being visited. |
| > An area to record waste characterization data. |
| > Space to develop summaries from the waste characterization. |
| Opportunity Checklist: |
| > General opportuntieis by category such as waste, materials, events, and more. |
| > Specific opportunities for certain site types being visited. |
| > Opportunity Feasibility Dropdown: | |
| Opportunity | |
| Potential Opportunity | |
| Needs Further Evaluation | |
| Not Feasible | |
| N/A | |
| Already In Progress Onsite | |
| Already Completed Onsite | |
| Opportunity Quantification: | |
| > Areas to conduct calculations for opportunities identified with tables formatted to hold the information. | |
| > Space to summarize and total the findings from opportunities. | |
| > Space to develop specific project summary graphs, as needed. | |
| Version Log |
Date Version Number Who Notes
Project Information
| Project Information | Project Schedule | ||||
| > Utilize the table below to develop a project shedule and ensure that all elements of the waste audit are completed. | |||||
| Site being Audited: | |||||
| Location: | Task | Timeline | Party Responsible | Completed? | Auditor Notes |
| Project Timeframe: | Schedule Kick-Off Call | Auditor | FALSE | ||
| Develop Project Schedule | Auditor | FALSE | |||
| Auditor Name: | Develop Kick-Off Slides | Auditor | FALSE | ||
| Auditor Title: | Conduct Kick-Off | Auditor and Site | FALSE | ||
| Auditor Email: | Schedule Recurring Calls During Data Collection | Auditor | FALSE | ||
| Auditor Name: | Data Collection | Site | FALSE | ||
| Auditor Title: | Data Collection Calls | Auditor and Site | FALSE | ||
| Auditor Email: | Data Review | Auditor | FALSE | ||
| Add Data to Audit Form and Conduct Benchmarking | Auditor | FALSE | |||
| Site Contact Name: | Schedule Site Interview | Auditor | FALSE | ||
| Site Contact Title: | Prepare Questions for the Site Interview | Auditor | FALSE | ||
| Site Contact Email: | Send Interview Topics and Questions to Site Ahead of Call | Auditor | FALSE | ||
| Site Contact Name: | Conduct Site Interview | Auditor and Site | FALSE | ||
| Site Contact Title: | Ensure Interview Notes are Captured in Audit Form | Auditor | FALSE | ||
| Site Contact Email: | Schedule the Onsite Audit | Auditor | FALSE | ||
| Site Contact Name: | Develop Agenda for the Onsite Audit | Auditor | FALSE | ||
| Site Contact Title: | Schedule Pre-Site Visit Call | Auditor | FALSE | ||
| Site Contact Email: | Conduct Pre-Site Visit Call | Auditor and Site | FALSE | ||
| Prepare Pre-Site Visit Questions and Send to the Site | Auditor | FALSE | |||
| Prepare for the Onsite Audit | Auditor | FALSE | |||
| Travel to Site | Auditor | FALSE | |||
| Conduct Onsite Audit and Characterization | Auditor and Site | FALSE | |||
| Compile Site Visit Notes in Audit Form | FALSE | ||||
| Develop Site Follow-up Questions and Send to Site | Auditor | FALSE | |||
| Answer Follow-up Questions | Site | FALSE | |||
| Meet and Discuss Follow-up Questions | Auditor and Site | FALSE | |||
| Review Opportunity Checklist and Develop and Opportunity List | Auditor | FALSE | |||
| Analyze Opportunities | Auditor | FALSE | |||
| Develop Audit Report | Auditor | FALSE | |||
| Schedule Final Review Call | Auditor | FALSE | |||
| Conduct Final Review Call | Auditor and Site | FALSE | |||
| Send the Audit Report and Audit Form to the site and PA GreenGov Council | Auditor | FALSE |
Data Collection
| Data and Information Requests | Data Collection | Benchmarking | ||||||||||||||||||
| > Utilize the table below to create a data and information request for the site. Record which requests are or are not provided. | > Utilize the area below to benchmark the data provided. | |||||||||||||||||||
| Monthly Waste Data | > Options for benchmarking could be: total waste generated per visitor, total waste generated per square foot, waste disposal cost per lb, etc. | |||||||||||||||||||
| Detail | Provided | Auditor Notes | > Utilize the tables below as the data request for monthly waste data. It is recommended to request three years of data, if available. | > Options for presenting data could be: a comparison of waste outlets, a breakdown of specific waste stream data, a comparison of total disposal costs, waste trends throughout the year vs. visitors, etc. | ||||||||||||||||
| Site Information | > The column currently labeled as "Visitors" is adjustable per site and situation. These values are what the auditor would benchmark waste information to. This could be visitors, events, total working days, etc. | > If the site does not provide data, utilize the EPA's Volume-to-Weight waste conversions to estimate waste weights for the site. | ||||||||||||||||||
| Employee count | FALSE | |||||||||||||||||||
| Site or building size | FALSE | Quantity | Costs | |||||||||||||||||
| Facility square footage | FALSE | Vistors | Landfill | Recycling | Waste-to-Energy | Incineration | Composting | Construction and Demolition Waste | Other Waste Disposal | Landfill | Recycling | Waste-to-Energy | Incineration | Composting | Construction and Demolition Waste | Other Waste Disposal | ||||
| Number and type of buildings | FALSE | Number | lb | lb | lb | lb | lb | lb | lb | USD | USD | USD | USD | USD | USD | USD | ||||
| Facility map | FALSE | Current Year | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| How many days is the site operational? | FALSE | January | ||||||||||||||||||
| Visitor and/or Event Information | February | |||||||||||||||||||
| Visitors count by month | FALSE | March | ||||||||||||||||||
| Event types and frequency (by month, if applicable) | FALSE | April | ||||||||||||||||||
| General Waste Information | May | |||||||||||||||||||
| Hauler information | FALSE | June | ||||||||||||||||||
| Example hauler bill or manifest | FALSE | July | ||||||||||||||||||
| Hauler pickup frequency | FALSE | August | ||||||||||||||||||
| Waste hauling costs and rebates | FALSE | September | ||||||||||||||||||
| Size and number of dumpsters onsite | FALSE | October | ||||||||||||||||||
| Collection and segregation within the facility | FALSE | November | ||||||||||||||||||
| Regulatory requirements | FALSE | December | ||||||||||||||||||
| Waste-related policies | FALSE | Vistors | Landfill | Recycling | Waste-to-Energy | Incineration | Composting | Construction and Demolition Waste | Other Waste Disposal | Landfill | Recycling | Waste-to-Energy | Incineration | Composting | Construction and Demolition Waste | Other Waste Disposal | ||||
| Waste Monthly Data | Number | lb | lb | lb | lb | lb | lb | lb | USD | USD | USD | USD | USD | USD | USD | |||||
| Monthly weights and disposal costs per outlet such as landfill, recycling, etc. | FALSE | Year 2 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Specific Waste Stream Data | January | |||||||||||||||||||
| Annual weights and disposal costs for specific streams such as trash, paper, plastic, hazardous waste, etc. | FALSE | February | ||||||||||||||||||
| Key Materials Data | March | |||||||||||||||||||
| Annual purchase amounts and costs of key materials used onsite, particularly those which may represent areas for waste minimization opportunities | FALSE | April | ||||||||||||||||||
| Auditor-Specific Requests | May | |||||||||||||||||||
| FALSE | June | |||||||||||||||||||
| FALSE | July | |||||||||||||||||||
| FALSE | August | |||||||||||||||||||
| FALSE | September | |||||||||||||||||||
| FALSE | October | |||||||||||||||||||
| FALSE | November | |||||||||||||||||||
| December | ||||||||||||||||||||
| Vistors | Landfill | Recycling | Waste-to-Energy | Incineration | Composting | Construction and Demolition Waste | Other Waste Disposal | Landfill | Recycling | Waste-to-Energy | Incineration | Composting | Construction and Demolition Waste | Other Waste Disposal | ||||||
| Number | lb | lb | lb | lb | lb | lb | lb | USD | USD | USD | USD | USD | USD | USD | ||||||
| Year 3 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | 0.0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| January | ||||||||||||||||||||
| February | ||||||||||||||||||||
| March | ||||||||||||||||||||
| April | ||||||||||||||||||||
| May | ||||||||||||||||||||
| June | ||||||||||||||||||||
| July | ||||||||||||||||||||
| August | ||||||||||||||||||||
| September | ||||||||||||||||||||
| October | ||||||||||||||||||||
| November | ||||||||||||||||||||
| December |
| Specific Waste Data | ||||||||||||||
| > This section dedicated to sites providing data related to specific waste streams. The availability of specific stream data will vary widely per site. Examples of specific waste stream data could be: scrap metal, cardboard, hazardous waste, etc. | ||||||||||||||
| Waste Stream | Year 1 Quantity | Year 2 Quantity | Year 3 Quantity | Unit | Year 1 Cost | Year 2 Cost | Year 3 Cost | Notes | Disposal Method | Waste Outlet Company Name | Waste Outlet Location | Waste Management Terms/Costs | Contact Information | Notes |
| Material Data | ||||
| > Use the table below to record data for key material purchases. Key materials are those that are either often used or represent opportunities for recommendations related to waste. Common material data could be paper, break room cutlery, visitor pamphlets, etc. | ||||
| Material | Quantity | Unit | Cost | Notes |
| Procurement Data | ||||
| > Use the table below to record data for environmentally preferred purchases. Environmentally preferred may include, products, materials, or services. | ||||
| Description | Quantity | Unit | Cost | Notes |
Site Interview
| Instructions |
| >Prior to interviewing a particular site, review the questions below and add any additional "Site Specific Questions" in the empty spaces provided. |
| >Close the "Site Specific Questions" sections not relevant for the site you are interviewing by clicking the — button to the lower left of the section. |
| >While conducting the interview, log responses in the empty cells next to each question. |
Interview Information
| Date: | ||
| Time: | ||
| Attendees: | ||
| Name | Title |
General Questions
| Questions | Responses | |
| General Questions | ||
| FALSE | How does the site compare to similar state facilities? | |
| FALSE | Compared to similar state facilities, is this site considered large? | |
| FALSE | Compared to similar state facilities, does this site have a lot of visitors? | |
| FALSE | Is there anything that makes this site unique compared to similar sites? | |
| Regulation Questions | ||
| FALSE | Does the site comply with The Pennsylvania Municipal Waste Planning, Recycling, and Waste Reduction Act of 1998? | |
| FALSE | Does the site provide any waste data through the Department of General Services Recycling Reporting Tool? | |
| FALSE | Has the site applied for, are applying, or planning to apply for any recycling grants? | |
| FALSE | Does the site reference or leverage any green purchasing policies/programs from the state of PA or any other source? For example, the Green Procurement Handbook. | |
| Waste | ||
| FALSE | Does the site have any goals related to waste? | |
| FALSE | Has the site undergone any efforts related to waste minimization and diversion? If so, what were they? | |
| FALSE | Does the site have a waste policy? If so, please describe what it includes. | |
| FALSE | Are there any regulations that stipulate how waste must be collected and disposed? | |
| FALSE | Have there been audits or waste reviews in the past? If so, please provide those reports. | |
| FALSE | What kinds of waste streams are generated onsite? | |
| FALSE | Who owns the waste invoices? | |
| FALSE | Are waste invoices reviewed to confirm that no contamination fees are given? | |
| FALSE | If contamination fees (or other) are noticied, what are the next steps taken? | |
| Waste Collection and Disposal | ||
| FALSE | Where are the key waste collection areas located? | |
| FALSE | Discuss the waste streams which are segregated and where the segregation occurs. | |
| FALSE | Discuss waste segregation for different areas onsite. | |
| FALSE | What is the waste collection process? Who does the collection? | |
| FALSE | How many dumpsters are onsite? | |
| FALSE | Are there any balers or compactors? | |
| FALSE | What size dumpsters are used for collecting each waste stream? | |
| FALSE | How full are dumpsters when picked up? | |
| FALSE | How often is each waste stream picked up by waste haulers? If its not on a set schedule how often is it collected during normal operation? | |
| FALSE | Have you had any issues with your waste haulers in the past? Examples include not making regular pickups, them commenting on onsite contamination, etc. | |
| FALSE | How does waste collection or planning change throughout the year? | |
| FALSE | How often is the fullness of dumpsters evaluated to see if a pickup can be skipped or the timing adjusted? | |
| FALSE | Within the waste contract, is the site charged per pickup, based on weight, or based on a minimum standard weight? | |
| FALSE | Does the site have an established source separation and collection program for materials such as paper, cardboard, aluminum, plastic, and glass? | |
| FALSE | Does the site make an effort to reuse, recycle, or refurbish pallets? | |
| FALSE | Does the site have a recycling plan or program for materials such as e-waste, batteries, scrap metal, computer equipment, oils, lighting, and tires? | |
| FALSE | Is there signage onsite for waste bins? | |
| FALSE | Is the signage clear, at eye-level, and places throughout the site? | |
| FALSE | Are bin colors and placement consistent? | |
| FALSE | Do you send any material to the PA surplus agency? | |
| FALSE | Are there vending machines onsite? If so do they have dedicated waste collection bins? | |
| C&D Waste | ||
| FALSE | How often is rennovation, construction, and/or demolition activities occuring onsite? | |
| FALSE | What kind of C&D activities occur most often, if any? | |
| FALSE | What kid of waste planning occurs when construction and demolition is planned? | |
| FALSE | Who owns the waste disposal during C&D activities? | |
| Education | ||
| FALSE | Are employees educated on waste? | |
| FALSE | How are changes in policies and procurement communicated? | |
| FALSE | Is waste management part of the onboarding process? | |
| FALSE | What roles or responsibilities onsite contribute the most to waste generation? | |
| Spaces Onsite | ||
| FALSE | Of the total building space, how much is office area (generally)? | |
| FALSE | Are there many meeting rooms either for external guests or internally? | |
| FALSE | Are there any dedicated event spaces? | |
| FALSE | Describe the other critical areas onsite (maintenance, storage, etc.). | |
| FALSE | Does the site have any food handling areas such as cafes, cafeterias, or restaurants? | |
| Events | ||
| FALSE | What times of the year is the site the busiest? | |
| FALSE | How many events (roughly) are held per year? | |
| FALSE | Are there any public events held onsite? | |
| FALSE | Are there any private events held onsite? | |
| FALSE | How is waste considered as part of event planning? Are more or special bins provided? Do caterers bring single use or reusable materials? | |
| FALSE | What influence does the site have on caterers related to material usage? | |
| Materials | ||
| FALSE | Are operations mostly paperless? | |
| FALSE | What kinds of materials are supplied in breakrooms? | |
| FALSE | What kinds of single-use consumables are available to employees in breakrooms? | |
| FALSE | What kinds of single use items are necessary for site operations? | |
| FALSE | Are there any consumables available to visitors such as entry stickers, paper cups, etc? | |
| FALSE | Consider and discuss materials that are used onsite that may be contributing to waste generation. | |
| FALSE | Material discussion should also involve considerations related to materials that visitors or guests may bring onsite or receive from the site. | |
| FALSE | Are there any purcahses of products, materials, or even services which are bought because they are environmentally preferred? | |
| FALSE | When making purchases, is waste generation considered? | |
| Auditor-Specific Questions | ||
| FALSE | ||
| FALSE | ||
| FALSE |
Site Specific Questions
| Hospitals and Medical Centers | |
| FALSE | How frequently is there patient turnover? |
| FALSE | Is the site in charge of construction and demolition waste collection and disposal or is that left up to the contractor? If not owned by the site, does the site request any material segregation from the contractor to enhance recycling? |
| FALSE | Discuss the materials collected and segregated during construction and demolition. |
| FALSE | Discuss the materials collected and segregated during patient turnover. |
| FALSE | How is medical waste collected throught the site and centralized for offsite hauling? |
| FALSE | In areas where medical waste may be generated, are there consistently bins available for general waste streams such as trash and recycling? |
| FALSE | How many dedicated medical spaces are there for prep, treatment, etc.? |
| FALSE | Are there common areas for patients? Are these different than visitor areas? |
| FALSE | Discuss the various materials used onsite for medical treatment. |
| FALSE | What materials are dictated by regulation for single use and not washing? |
| FALSE | Are there any materials which are not allowed onsite, such as glass? |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| Judicial Centers and Local Courts | |
| FALSE | If you are ending remote hearings, what considerations are being made to anyone returning to court? |
| FALSE | Of the total building space, how much are courtrooms (generally)? |
| FALSE | What is the court schedule? Are there specific times of year when court is in session? |
| FALSE | Are there any public concession areas? What types of options do they have? Are they mainly a café or are there food only options? |
| FALSE | Does the court own/operate the concessions or is it a separate vendor? |
| FALSE | Does the court get to decide the materials used by the concession stands? |
| FALSE | Who dictates which materials will be segregated at concession stands? Are concessions in charge of their own waste management? |
| FALSE | Are there public or reservable meeting spaces for people to use who are visiting the court? |
| FALSE | Are there break rooms available for those visiting or working at the courthouse? |
| FALSE | How has paper use changed over tiem as digitization has become more common? |
| FALSE | What kinds of documents are unlikely to be digitized? |
| FALSE | Are paper and confidential paper collected separately for recycling? |
| FALSE | Is the site required to do any confidential document shredding? If so, how is the paper disposed after its been shredded? |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| Museums | |
| FALSE | Of the total building space, how much is public (generally)? |
| FALSE | What are your busiest times of year? How does your occupancy change throughout the year? |
| FALSE | Does the museum adjust its hours at different times of the year? |
| FALSE | How does attendance vary throughout the year? |
| FALSE | How does event hosting vary throughout the year? |
| FALSE | How is the museum space adapted for events? Are there dedicated areas for events? |
| FALSE | How does waste generation, management, and hauling differ during busier times of the year? |
| FALSE | Is there any provision of concessions by the museum? Are these only allowed in certain areas? |
| FALSE | Are guests allowed to bring food and beverages into the museum? |
| FALSE | Are there any unique space types? These could include archives, restoration areas, etc.? |
| FALSE | What kind of specific waste streams are present in the unique areas? |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| Office | |
| FALSE | How is the site broken out between offices and other spaces (by SF, generally)? |
| FALSE | Are there any unique space types such as server rooms, archive storage, cafeterias, etc.? |
| FALSE | Is there currently a hybrid work schedule or is everyone in the office? |
| FALSE | If you are ending remote or hybrid work, what considerations are being made to anyone returning to office? |
| FALSE | Are there desk assignments? How much spaces is flexible work stations? |
| FALSE | Does each desk have its own recycling and waste recepticle? |
| FALSE | Are confidential and regular paper segregated for recycling? |
| FALSE | How has paper use changed over time as digitization has become more common? What kinds of documents are unlikely to be digitized? |
| FALSE | Describe your electronics waste collection process. |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| Parks | |
| FALSE | Are there times of the year where areas of the park are closed or are on limited hours? |
| FALSE | What are the various spaces at the park? |
| FALSE | Is there lodging other than campgrounds for staff or guests? |
| FALSE | Are there local organization that the park works with on a regular or semi-regular basis? |
| FALSE | Are there any concessions areas? |
| FALSE | Who dictates which materials will be segregated at concession stands? |
| FALSE | Are concessions in charge of their own waste management? |
| FALSE | Does the park have any influence over the types of materials used by concessions stands? |
| FALSE | Discuss the various types of events that could be held at the park, and which would be hosted by the park, privately, or by third-party groups. |
| FALSE | How does waste planning change for events? |
| FALSE | How does waste hauling change throughout the year? |
| FALSE | Describe the varying types of maintenance equipment onsite. |
| FALSE | Are there any maintenance activities that the site does not perform iteself? |
| FALSE | Are there specific waste streams from maintenance or equipment that require specifc treatment? |
| FALSE | Does the park provide waste bins throughout the park, or are visitors responsible for packing out their waste? |
| FALSE | What kind of waste collection is conducted by the park staff? |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| Prisons | |
| FALSE | Are there times of the year where prison visitation hours are adjusted? |
| FALSE | What are the various spaces at the prison? Which are for inmates and which are for employees? |
| FALSE | Is there lodging for staff? |
| FALSE | What kinds of materials are used in the cafeteria? |
| FALSE | What kind of material restrictions exist? |
| FALSE | Are there any programs onsite which engage inmates for work? Are any of these waste-related? |
| FALSE | What kinds of materials are purchased for the prison? Is anything bought in bulk? |
| FALSE | What kinds of events are held at the prison? What kinds are just internal and which have people from the outside involved? |
| FALSE | How does waste planning change for events? |
| FALSE | How does waste hauling change throughout the year? |
| FALSE | Describe the varying types of maintenance equipment onsite. |
| FALSE | Are there any maintenance activities that the site does not perform iteself? |
| FALSE | Are there specific waste streams from maintenance or equipment that require specifc treatment? |
| FALSE | Is there any hazardous, medical, or biologic waste? How is the segregated and sent offsite? |
| FALSE | Are there any local groups which are regularly working with the prison? |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
| FALSE | <Add Additional Questions Here> |
Site Audit
| Instructions: | Waste Characterization Data: | |||||||||||||||
| >When conducting a site audit, utilize checklist below to ensure key topic areas are discussed. | ||||||||||||||||
| > Utilize the table and space below to track the waste weighed during the onsite waste characterization. Waste characterization procedures can be found in the Waste Audit Plan. | ||||||||||||||||
| >Check the box of each on each after reviewing with the site team. | > Based on the site being visited, adjust the dropdown options for the table. | |||||||||||||||
| >If a topic(s) is discussed which is not on the checklist, add it to the bottom of the table. | > In the Waste Characterization Data table, all columns aside from Specify (If Needed) and Notes should have a selection made from the dropdowns. | |||||||||||||||
| > It is also recommended to revist topics discussed in the interview, especially those where onsite observation will be valuable. | > The General Category will represent the bag (or group of bags) which is weighed. For example, if an Auditor is sorting and weighing a recycling bag, then the selection in this column will be recycling. The remaining columns will show what was in the recycling and how well waste is sorted. | |||||||||||||||
| > Weight is preferred to be in lb, but can be a different unit depending on the scale used. | ||||||||||||||||
| Opportunity | Hospitals and Medical Facilities | Judicial Centers and Courts | Museums | Offices | Parks | Prisons | Auditor Notes | |||||||||
| General | Waste Dropdown Options | Misc. Dropdowns | ||||||||||||||
| Walk the site. Ensure all space types onsite are visited. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | Trash | Plastic | Cardboard | Paper | Compost | Ewaste | Metal | General Category | Building Locations2 | |
| Take pictures during the audit. Prioritize taking pictures of waste recepticles, dumpsters, and areas where there are opportunties. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | Trash (General) | Plastic (Misc.) | Cardboard | Mixed Paper | Compost | Ewaste | Aluminum Cans | Trash | Office | |
| Waste | Other (Specify) | Plastic Bottles | Office Paper | Wood | Metal (Misc.) | Recycling | Break Rooms | |||||||||
| Discuss the various haulers and the waste streams they handle. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | Plastic Container | Bathroom Paper | Other (Specify) | Compost | Cafeteria | |||||
| Take note of the types of packaging arriving onsite and how it is disposed. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | Plastic Bags | Other (Specify) | Place 1 | |||||||
| Discuss waste handling, collection, etc. with the site team. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | PPE | Place 2 | ||||||||
| Observe waste segregation in all areas. Identify waste streams that can be diverted if segregated. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | Other (Specify) | Place 3 | ||||||||
| Observe if waste collection areas have both trash and recycling bins side-by-side, at a minimum. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Observe if office waste collection is centralized or if desks have indivdual bins. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | Waste Characterization Data | |||||||||
| Discuss if centralized waste collection has ever been explored. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Observe the bin colors, signage, location, and general availability along with how consistent it is throughout the site. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | General Category | Material (General) | Detailed Description | Specify (If Needed) | Building/Location | Weight (UNIT) | Notes | |||
| Observe and discuss hazardous waste segregation. | FALSE | FALSE | FALSE | FALSE | ||||||||||||
| Observe and discuss medical and non-medical waste segregation. | FALSE | FALSE | ||||||||||||||
| Discuss if there are any community groups that assist with waste disposal or management. | FALSE | FALSE | FALSE | |||||||||||||
| Discuss waste pickups. Are waste bins picked up when bins are full, or is it a consistent timing? How does the frequency change throughout the year for visitation or events? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Review and observe all of the dumpsters onsite for fullness and compare this to their pickup schedule. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Does the site have a compactor? If so, are pickups for it based on a sensor or set schedule? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Does the site have a baler? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Are there any issues with the current hauler(s)? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Review major equipment onsite, taking note of waste generated from its use. | FALSE | FALSE | FALSE | FALSE | ||||||||||||
| Discuss maintenance (or restoration) related waste streams and how they are managed. | FALSE | FALSE | FALSE | FALSE | ||||||||||||
| Conduct a waste characterization. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Planning for Construction and Demolition Waste | ||||||||||||||||
| Discuss waste segregation. Does the site dictate how much or what must be segregated or is it managed by the hauler/general contractor, etc.? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| How is waste generation considered during renovation or construction? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| How is waste minimization applied during design? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Concessions | ||||||||||||||||
| Review if there are trash and recycling in vending machine areas. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Do concession stands or cafeterias use single use materials? If so, are they recyclable or compostable? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Is any food waste collected and diverted from landfill? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Materials | ||||||||||||||||
| Review the key materials used onsite and visit storage areas. Discuss inventory management, as relevant. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Discuss if there are any purchases made which are done so because they are environmentally preferred. This could include products, materials, or services. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | Waste Characterization Graphs | |||||||||
| Review if there are air hand dryers in restrooms. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | > Utilize the area below to develop graphs based on the waste characterization. Graphs could include: | |||||||||
| Are reusable dishes, cups, mugs, and utensils used in breakrooms? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | > A breakdown of weight for trash, recycling, and compost based on the General Category column | |||||||||
| Are water jugs utilized onsite? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | > A breakdown of wieght by the Material (General) column | |||||||||
| Review the kinds of materials used to make coffee. Are they k-cups, ground coffee, etc.? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | > A breakdown of weight based on the Detailed Description column | |||||||||
| Discuss materials provided to visitors. Are they given maps or other documents? | FALSE | FALSE | > A breakdown of any of the above, but based on the Building/Location column | |||||||||||||
| Events | ||||||||||||||||
| Discuss how waste generation is included as part of the planning process for events. | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Discuss the materials being brought onsite for events. What is reusable vs. single-use? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Education and Training | ||||||||||||||||
| What employees are trainined on waste diversion onsite? | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Auditor-Specific Items | ||||||||||||||||
| Equipement disposal | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Misc waste streams | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE | ||||||||||
| Compost | FALSE | FALSE | FALSE | FALSE | FALSE | FALSE |
Opportunity Checklist
| Instructions: |
| >When considering possible opportunities, reference the table below for common opportunties. |
| >Utilize the dropdowns to note the applicability of an opportunity onsite. |
| >Once all opportunities are reviewed, utilize the Quantifying Opportunities tab to analyze opportunties further. |
| Opportunity | Hospitals and Medical Facilities | Judicial Centers and Courts | Museums | Offices | Parks | Prisons | Auditor Notes |
| General | |||||||
| Improve data collection onsite by centralizing information in one place. Include waste volumes and costs in collection. | |||||||
| Regularly review monthly data to identify changes such as spikes in waste generated during a single month. | |||||||
| Consistently review hauler manifests to see if there are any additional charges that need correction, such as for contamination or pickups that did not occur. | |||||||
| Recommend the development of a waste minimization plan based on the audit findings, including a tracking system to track against the current situation. | |||||||
| Prepare data and ensure the site is ready to provide data to the PA Government through the Department of General Services (DGS) waste data reporting tool/survey. |
https://www.surveymonkey.com/r/RecyclingReport
| Waste |
| Install air hand dryers in restrooms to reduce paper use. |
| Provide the site with recommendations where waste segregation could improve or where segregation would be a benefit. |
| Identify and recommend waste streams that can be diverted if segregated. |
| Recommend waste collection areas have both trash and recycling bins side-by-side, at a minimum. |
| Centralize waste collection in offices. Remove bins from individual desks. |
| Improve waste collection by standardizing bin colors, signage, location, and general availability. |
| Implement single stream recycling for office and general site waste for common streams such as plastic, paper, and cardboard. |
| Segregate hazardous waste. |
| Segregate medical and non-medical wastes. |
| Establish community connections to maintain the compost. |
| Research and communicate with waste outlets to divert additional materials from landfill. |
| Based on conversations with onsite personnel, recommend adjsuting waste collection systems and processes to be more efficient. |
| Evaluate the cost benefit of adjusting dumpster sizes to optimize hauler pickup frequency and reduce costs. |
| Ensure waste is only picked up when bins are full. Monitor collection throughout the year to see if adjustments in frequency are needed. |
| Based on the volume of waste generated, recommend utilizing a trash compactor. |
| Install a baler onsite for cardboard. |
| Engage with community groups (or patients or inmates) to assist with waste segregation and diversion. |
| Planning for Construction and Demolition Waste |
| Hire a hauler that will maximize the recycling of all renovation waste materials. |
| Include specifications in the request for proposals for the contractor to maximize waste sorting and segregation during the project. |
| For renovation projects, coordinate with the architect or contractor to design waste out of the renovation scope of work. |
| Consider donating unused building materials to charitable organizations. |
| Verify the amount of waste diverted from landfills and track recycling efforts for all renovations. |
| Concessions |
| Reduce the use of single-use materials. |
| Ensure there is available bins for trash and recycling in vending machine areas. |
| Work with concessions groups to utilize compostable materials. |
| Implemet compost collection for food waste. |
| Materials |
| Provide recommendations for improved inventory management to reduce waste generation from exiration and reduce purchases. |
| Identify and recommend areas where purchases can be more environmentally preferred. This could include products, materials, or services. |
| Go paperless where possible. |
| Provide reusable dishes, cups, mugs, and utensils. |
| Install direct supply water bottle filling or faucet filtration systems. |
| Utilize waste reduction strategies for coffe machines such as using bean-to-cup machines. |
| Establish online options for museum items such as maps and provide guests with a QR code or similar to access them. |
| Only provide guests a pamphlet or map when they request them. |
| Provide a collection area for pamphlets or maps so that they can be reused. |
| Events |
| When events are held either publicly or privately, include waste generation as part of the planning discussion. |
| Consider the materials being brought onsite and provide recommendations for minimization and/or recyclability to enhance diversion. |
| Education and Training |
| Implement an education and training program on waste minimization and landfill diversion. |
| Create specific training for custodial staff, new hires, and contractors. |
| Auditor-Specific Items |
Opportunity Quantification
| Calculations Instructions: | Additional Report Items Instructions: | |||||||||
| > On this tab, auditors will utilize available data to quantify the savings related to the opportunities identified. | > Aside from the calculation of specific opportunities, there may also be additional information to present. This section is dedicated to developing additional graphics and compiling information. | |||||||||
| > List the identified opportunities in the first table. If more than ten opportunities are found, then add onto the table. Note that if opportunities are added after ten, then manual adding of a section below will be required. | > Example deliverables which may be developed in this section may include: estimated site diversion rates after opportunities are implemented, Scope 3 emissions summaries, and more. | |||||||||
| > As improvements related to waste often relate to different areas, utilize the Observation and Recommendation tables shown below to ensure that key areas are considered as part of the savings potential. | ||||||||||
| > Depending on relevance or available information, auditors may add or remove considerations per opportunity. For example, labor costs and savings may be added if they can be estimated. | ||||||||||
| > Auditors can use the calculation template provided to organize their calculations. An example is provided under Section 1. Adding additional rows will provide more space for calculations. | ||||||||||
| Opportunity Number | Opportunity Name | Waste Savings (tons) | Cost Savings ($) | Implementation Complexity | ||||||
| Easy (1) to Complex (5) | Implementation Year | Payback Period | ||||||||
| 1 | Example: Installing Hand Dryers in Restrooms | 0 | 0 | 2026 | ||||||
| 2 | 0 | 0 | 2029 | |||||||
| 3 | 0 | 0 | 2029 | |||||||
| 4 | 0 | 0 | ||||||||
| 5 | 0 | 0 | ||||||||
| 6 | 0 | 0 | ||||||||
| 7 | 0 | 0 | ||||||||
| 8 | 0 | 0 | ||||||||
| 9 | 0 | 0 | ||||||||
| 10 | 0 | 0 | ||||||||
| Totals | 0 | 0 |
1 Example: Installing Hand Dryers in Restrooms
| Observation | Recommendation | ||||
| Example: Paper Towel Waste Weight | Disposition | Disposition | |||
| Description of Value | Value | Unit | Source | Waste Weight | Waste Minimized |
| Example: Paper towels sorted in characterization | 5 | lb | Waste Characterization | Waste Disposal Cost | Waste Diverted |
| Example: Number of operating days | 300 | operating days/year | Site information | Raw Material Weight | Raw Material Cost Savings |
| Example calculation: Estimated weight of paper towel waste, annually | 1500 | lb/year | Calculation | Raw Material Cost | Packaging Cost Savings |
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Calculation Name | Cost Savings ($) | ||||
| Description | Value | Unit | Source | ||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
| Observation | Recommendation | ||||
| Calculation Name | Disposition | Disposition | |||
| Description | Value | Unit | Source | Waste Weight | Waste Minimized |
| Waste Disposal Cost | Waste Diverted | ||||
| Raw Material Weight | Raw Material Cost Savings | ||||
| Raw Material Cost | Packaging Cost Savings | ||||
| Packaging Weight | Waste Disposal Cost Savings | ||||
| Packaging Cost | Waste Savings (tons) | ||||
| Cost Savings ($) | |||||
| Additional Data Needed and Next Steps: |
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