Attachment A Event Summary Details.xlsx

This document is an Event Summary Details spreadsheet that outlines the catering and audiovisual requirements for a multi-day conference event scheduled for May 12-14, 2026. The event appears to be a state or local government conference, though the specific state agency or jurisdiction is not identified in the attachment.

The event encompasses accommodations for 12 king rooms on May 12, 2026, and comprehensive catering and meeting services spanning May 13-14, 2026, across multiple breakout rooms including Brickyard 2, 3, 4, 5, and 6, and the PFA facility. Catering services include breakfast items (bagels, fruit Danish, yogurts, coffee, and herbal tea), morning and afternoon breaks with assorted cookies, popcorn, and beverages, and a plated lunch featuring Chicken Parmesan and Pesto Pasta Primavera with dessert service. Audiovisual and technical equipment specified includes a 6-channel mixer, AV combos, microphone systems (wireless/handheld and table-top units), podiums, floor mic stands, and pipe and drape. The meeting setup includes 26 crescent-shaped round tables configured for six people each, head tables with and without risers, and internet access through the conference center network. The document provides itemized quantities for each service and supply but does not include pricing information or contract terms within this attachment.