Attachment A - District 11 Graffiti SOW.pdf

Graffiti Removal Services

EXHIBIT A

STATEMENT OF WORK

I. Worker Protection Act

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the

Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment

Certification Form (BOP-2201) and submitted with the bid, proposal or quote.

II. Governing Specifications

Purpose of this IFB: The Supplier’s will remove graffiti from Department maintained facilities on and adjacent to various state highways in Allegheny Beaver and Lawrence Counties. The majority of the work sites are associated with bridge structures in Allegheny County.

The graffiti may be located on metal, concrete, stone, or other types of materials. The contractor, with the approval of the Department representative, will determine the method of removal.

Finish the final surface so that it blends in with the surrounding surface area. Painted surfaces that are damaged during cleaning will have the affected area repaired at no expense to the Department to match the existing surface. Remove line painting without disturbing roadway surface texture or profile.

Provide all materials, labor, tools, equipment, property damage and public liability insurance, and safety devices necessary to satisfactorily complete the work.

A. Small Business Reserve: This procurement has been identified as a Small Business

Reserve. For SBR procurements, agencies shall only seek competitions from and shall only award Purchase Orders to those businesses possessing a valid DGS Small Business certification as of the bid or proposal due date and time.

B. Concurrent contracts: PennDOT reserves the right to solicit RFQs and award work for additional contracts or Contractors, to run concurrently with this contract, under different payment type structure such as lump sum and mileage units of measures.

C. Pre-Quote Meeting: There will be no pre-quote meeting for this IFB. All questions pertaining to Solicitation #6100066802 must be made prior to October 15, 2026 by 1:00 pm (EST). All questions and answers will be posted to the Solicitation in emarketplace for public viewing. Please send all questions via email to Lucy Binotto at lbinotto@pa.gov or

Tom Fiore at tfiore@pa.gov.

D. Service Performance Standards: PennDOT reserves the right to solicit RFQs and award work for additional contracts or Contractors, to run concurrently with this contract, under different payment type structure such as lump sum and mileage units of measures.

E. Project Management: The PennDOT Project Manager for this contract will be the Senior Civil Engineer Supervisor or the County Manager, Equipment Manager or RPC. The District or County management may change the PennDOT Project Manager as they deem necessary.

Contractor must submit within 24 hours of receiving notification of award, the name of a Contractor representative, and the Contractor’s Representative’s 24 hour-a day cell phone mailto:lbinotto@pa.gov mailto:tfiore@pa.gov number and email address. The Contractor representative serves as the Contractor’s Project Manager.

F. Project Communications: Contractor will ensure a cell phone is always available at the job site, as a means of communication with the PennDOT Project Manager or designee.

III. Notification of Work and Project Mobilization:

A. A Purchase Order shall be awarded to the lowest responsible and responsive Supplier who meets the qualification requirements for the listed Commonwealth County on an as needed basis. The awarded vendor shall receive a Fully executed PO. The Department designee shall call out the vendor on an as needed basis for work to be completed. The vendor must mobilize and be onsite within 3 business days during a normal call out. In the event of an “Emergency” as defined by PennDOT personnel the awarded vendor must be onsite the next Calendar Day.

All jobs given to the contractor must be completed within 15 business days of notification unless otherwise agreed to by the PennDOT project manager. The Purchase Order shall be valid for two year with two (2) – two (2) - one year renewal periods. Renewals may receive up to a 3% increase with each renewal upon Departments approval.

B. Work Schedule: Regular Time work hours for this project will be defined as Monday through Friday 7am – 3pm apart from the Holidays observed below:

a. New Year’s Day

b. Dr. Martin Luther King Jr. Day

c. President’s Day

d. Memorial Day

e. Juneteentht

f. Independence Day

g. Labor Day

h. Indigenous People’s Day

i. Veteran’s Day

j. Thanksgiving Day

k. Day after Thanksgiving Day

l. Christmas Day

The following Monday will be recognized as the day when no work is to be scheduled for all holidays occurring on a Sunday, and the Friday before will be recognized as the day when no work is to be scheduled for all holidays occurring on a Saturday. Overtime hours will be defined as 3pm-7am M-F, and weekends or recognized Holidays. The contractor must have permission from the PennDOT designee prior to working Overtime hours.

C. General Requirements: Contractor must submit an insurance certificate that meets the requirements listed in the Terms and conditions of the IFB before any work may commence. The vendor must provide all power equipment, machinery, and tools necessary to complete the assigned task. The vendor while working must provide access to the facilities as not to impede traffic or pedestrian travel. All work areas shall be cordoned in a manner to prevent pedestrian and vehicle traffic out of the active work area for safety purposes.

IV. GRAFFITI REMOVAL: The following methods are approved for graffiti removal:

A. Painted surfaces: Appropriate PPE should be used. Remove graffiti by painting the entire affected area from ground level up to highest extent of graffiti, the resulting line of paint must be clean and straight, no payment for jagged edge lines. Acrylic latex paint should be used to coat wood, concrete, block and/ or brick.

B. Chemical cleaning: Appropriate PPE should be used. Supplier should secure a material safety data sheet from the distributor of any hazardous chemical. Use solvent with cloth and/or scrubber to clean affected area. Water rinse once cleaned with solvent.

C. Propelled abrasives: Appropriate PPE should be used. Any equipment cleaning should be done in an area 100 feet from any people or facilities.

D. cleaning: Appropriate PPE should be used. Supplier should secure a material safety data sheet from the distributor of any hazardous chemical. Use solvent with cloth and/or scrubber to clean affected area.

Water rinse once cleaned with solvent.

E. Propelled abrasives: Appropriate PPE should be used. Any equipment cleaning should be done in an area 100 feet from any people or facilities.

V. NOTICE TO PROCEED: The supplier will be given verbal notice by an employee from District 11 to mobilize a work crew when a day of work has been generated. A list of work sites in a geographical area will be given. The supplier and the Department representative will agree to the order in which the work will be accomplished. The supplier shall begin work within 72 hours of notification and proceed on a continuous basis until all sites are completed. Typical schedules would include two or three days of work per month. The Department reserves the right to alter the schedule and direct the contractor to another specific location within 24 hours’ notice. Additional work sites will be provided as the

Department deems necessary.

VI.SPECIAL REQUIREMENTS: Premium mobilization will be paid for work requiring nighttime or weekend operations. It may also be used for emergency work within 24 hours’ notice.

The Supplier will be required to coordinate and acquire any applications for railroad flagging when working within 25’ of any railroad. A contingency line will be added to the Purchase Order for payment of these cost.

Maintenance and protection of traffic will be in accordance with 213 Temporary Traffic Control

Guidelines and is incidental to the bid prices. The Department reserves the right to restrict the contractor’s work hours if an expected hazard or inconvenience to the public occurs. Typical work zones are represented by PATA 101/401, PATA 102, PATA 103, PATA 125/305/402/602 and PATA

126/403. Furnish all work area signs and channelizing devices in like-new condition. All work areas are hard hat and vest areas. Flagmen shall be equipped with standard Stop/Go paddles.

Use an arrow board 6 foot wide by 3 foot high for all lane closures on multi-lane highways. Payment for this item includes transport and the additional devices needed to mark the transition and work area.

A. Service Details: The Contractor is required to have, as part of his crew, appropriate motorized equipment necessary to reach inaccessible areas. In accessible is defined as any area beyond the reach of a paint brush with extension pole. The vendor will need to provide all equipment necessary for the work defined above to be performed, the department will provide no equipment.

B. Estimated Quantities: All quantities are estimated and may not reflect actual quantities. The estimated quantities are indicated on the IFB which can be found on the Public bidding portal. This

IFB contains Pay items that can be bid.

C. Insurance Requirements: See Insurance Language in the Terms & Conditions.

D. Property Damage: The Contractor shall repair or replace any of PennDOT’s property, real or physical, or private property damage during the performance of their duties at no additional cost to

PennDOT.

VII Reporting: Confirmation of Services Reporting

a. A completed Confirmation of Service Form (Form OS-501) shall be submitted by the Contractor to the PennDOT Project Manager or designee, for review and verification. This is a requirement for the contractor to receive payment after completion of individual gate sites.

b. The PennDOT Project Manager or designee will notify the Contractor if corrections are needed.

c. Each Form OS-501 shall be itemized, include sufficient detail, and coordinate with the line items on the Purchase Order.

1. Reporting Forms Modifications:

PennDOT reserves the right, throughout the life of the contract, to make changes to

Form OS-501, including instructions, content, and all other requirements.

G. Billing and Payments:

1. Invoices shall be submitted by the Contractor as specified in the Terms and Conditions of the IFB.

2. Untimely or incomplete submissions of Form OS-501 and any required supporting documentation may delay processing of a “proper invoice” as required by the IFB

Terms & Conditions.

PAYMENT: The contractor will be paid an hourly rate for providing a crew to perform the work using approved methods as listed herein.

Payable work time will consist of the actual time at the work site needed for preparation, execution and clean

up. No payment will be made for travel time at the start and finish of the day. Travel time between work sites on the same day will be considered as work time. When the contractor is prevented from performing a full day’s work solely because of the action of the Department, a minimum of six (6) hours of work time will be credited for the day. No time will be credited when delays are caused by inclement weather or restrictions imposed to prevent traffic disruption. Emergency Mobilization, Arrow Board and Flagmen will be paid without offset when required.

http://www.dot.state.pa.us/public/PubsForms/Forms/OS-501.pdf http://www.dot.state.pa.us/public/PubsForms/Forms/OS-501.pdf http://www.dot.state.pa.us/public/PubsForms/Forms/OS-501.pdf http://www.dot.state.pa.us/public/PubsForms/Forms/OS-501.pdf