Attachment 8- Division 01 General Requirements.pdf

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SECTION 01 00 01

SPECIFIC REQUIREMENTS

PART 1 GENERAL

1.1 LOCATION

1.1.1 This section contains requirements applicable to Cannon Air Force Base (CANNON

AFB).

1.2 DESIGN STANDARDS

1.2.1 Most current edition.

1.2.1.1 Facilities Excellence Plan

1.2.1.2 Engineering Design Guide

1.3 WORK CLEARANCE REQUEST

1.3.1 The Contractor shall obtain and process an AF Form 103, Base Civil Engineer Work

Clearance Request, for each task order (project). The Contractor shall go to the work order service desk in order to start the AF Form 103, and then they shall coordinate with the other base organizations to properly complete the form and get it approved. The Contractor must submit an electronic AF Form 103 for approval if he has access to the Government’s computer system. One copy of the approved AF Form 103 shall be provided to the project inspector prior to commencement of any work for the project.

1.3.1.1 In all cases the Contractor shall have contingency plans for continuing work during utility outages caused by the Contractor or outside forces. The plan must also include procedures for promptly repairing utility breaks/interruptions made or caused by the Contractor.

1.3.1.2 Contractor shall be responsible for contacting utility owners to coordinate work, identify, locate, and mark all utility lines in the vicinity of the project work site (commercial and military utility lines). The Contractor will be required to mark the limits of site work/excavation to indicate location, direction, length, and depth of site work/excavation in order to facilitate the utility owner’s field marking of existing utilities.

1.3.1.3 The Contractor shall provide, as attachment to the AF Form 103, drawings showing exact location and description of the work to be accomplished. Should any of the coordination points indicate additional utility lines or structures to those already shown on the drawings, by sketch on the Contractor's drawing or by field location marking, the Contractor shall be responsible for the protection of each of the indicated items. It is the responsibility of the Contractor to verify the exact location of all indicated utility lines and structures, and for the protection of the same, in the project work area. Should

Page 2 of 80 30/12/2019 damage occur to any utility line or structure, the Contractor shall be responsible for the prompt repair of the damage to return the item to its original working condition.

1.3.1.4 Special care and coordination shall be taken in any high-visibility area so as not to unnecessarily damage surfaces. The Contractor shall consult with the CE representative before any markings are placed in these areas. In all high-visibility locations, the paint used to locate utilities will be fully removed from sidewalks, pavements, and plazas at the end of the project. The Contractor shall be responsible for any damage

1.4 ELECTRICAL SERVICE AND COMMUNICATIONS FACILITIES

1.4.1 The Contractor shall not disturb electrical and/or communications facilities and wiring not discussed in the statement of work (SOW) or drawings. Where such facilities require removal for accomplishment of the project work, the Contractor shall notify the Contracting Officer (CO) in writing at least seven calendar days in advance of the requirement, for the accomplishment of such removal work by the Government. The Contractor shall allow the utility owner to remove the systems required. If the lines are damaged by the contractor’s construction activities, the Contractor shall restore service within 24-hours with no cost to the Government.

1.5 CONDITIONS OF WORK:

1.5.1 Disruptions

1.5.1.1 The Contractor shall perform his work in a manner that will minimize disruption to normal Cannon AFB operations.

1.5.1.2 Disruptions to sprinkler or alarm systems in excess of 4 hours will require either the evacuation of the building or fire watch.

1.5.2 Area Of Work

1.5.2.1 The Contractor will be allowed a reasonable working area when possible.

1.5.3 Regulations And Policies

1.5.3.1 The Contractor shall comply with all applicable Cannon AFB regulations pertaining to safety, health, security, traffic control, fire prevention, and environmental protection.

1.6 ROUTE

1.6.1 Only that route designated by the Contracting Officer for each task order shall be utilized by the Contractor for access to the work site. The use of an existing elevator shall be arranged prior to use through the CO and subject to his controls. Such use will be of an intermittent and temporary nature. The Contractor shall provide and maintain suitable and adequate protective covering for the elevator machinery, the hatchway entrance, and the interior of elevator during any period of temporary usage. In no case shall the load exceed the rated capacity of the elevator.

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1.7 NATURAL RESOURCES AND WILDLIFE IMPACTS

1.7.1 All construction projects should be carried out in such a manner as to minimize adverse impacts to the environment. No wildlife or animal nesting site should be impacted by construction activity without first consulting with the Contracting Officer and the 27 SOCES/CEA Natural Resource Manager. If any wildlife is encountered during the project, all practical efforts will be made to avoid additional disturbance of the animal’s normal routine or nesting activity.

1.7.2 All impacts to waterways or drainages should be kept to minimum area, and as short of a time duration as practical. Proper Best Management Practices will be utilized to minimize erosion and control sedimentation. Any impacts to wetland areas will be confirmed with the 27 SOCES/CEA Natural Resource Manager in advance to confirm all proper permits have been obtained.

1.7.3 Control of pests or nuisance species will be coordinated through the Contracting Officer and appropriate 27 SOCES/CEOE personnel prior to application of any pesticide, or chemical control agent. Trapping or removal of any nuisance species will be also be coordinated with the 27 SOCES/CEOE Office.

1.7.4 Any questions regarding impacts to installation natural resources, wildlife or wildlife habitat should be directed through the proper contracting chain of command to the 27 SOCES/CEA Natural Resource Manager.

1.8 POTABLE WATER

1.8.1 Potable water lines damaged during construction - The contractor must notify the CO or designated representative immediately at Cannon AFB for action and further notifications. The contractor shall disinfect all water lines that do not remain full of water under pressure. Disinfection shall be in accordance with American Water Works Association Standard 601 and shall not be complete until two consecutive days bacterial samples (taken and analyzed at the contractor’s expense) show no contamination or as directed by the installations Bio-Environmental Section. Bacteriological samples shall be analyzed by a laboratory certified by the State of New Mexico.

1.9 FILL MATERIALS

1.9.1 Excess fill materials, including rock, gravel, broken concrete or asphalt, etc., shall be removed from base grounds and disposed of in accordance with applicable state and local regulations. Excess fill shall not be disposed of in any 100-year floodplain as regulated by the County Land Use Department.

1.9.2 Additional fill material shall be imported and delivered to the site from off the base grounds as a necessary part of the work. Material composition shall be subject to the requirements of section 31 23 00, Excavation and Fill, in this specification.

1.10 CONTRACTOR VEHICLES

1.10.1 The company name shall be prominently displayed on all Contractor vehicles operated on

CANNON AFB. The Contractor may obtain entry passes for vehicles needed to transport

Page 4 of 80 30/12/2019 materials and equipment at CANNON AFB Visitors Center. The Contractor will be required to present proof of insurance, drivers license, vehicle registration, and other documentation as needed to obtain vehicle entry pass. Entry to the restricted areas of CANNON AFB will require a vehicle pass (for flight line) and additional clearances (i.e.

for personnel). All material delivery trucks and concrete trucks requiring access on CANNON AFB will be required to access CANNON AFB through the South Gate vehicle inspection station. Those drivers will use their bill of laden, proof of insurance, driver’s license, and vehicle registration to gain access. Refer to Section 01 55 01, Security Requirements for Cannon Air Force Base for specific requirements.

1.11 AIRFIELD AND AIRSPACE OBSTRUCTION

1.11.1 Due to the airfield on Cannon AFB, the Contractor shall perform all work so as not to violate imagery surfaces defined in Federal Aviation Agency (FAA) Regulations Part 77 (1 Jan 92). In addition, work-producing emissions that would interfere with pilot vision or otherwise impair aircraft operations including communications/navigation must be controlled. See section 01 35 00 for additional guidance.

1.11.1.1 All work on military ramps and/or hangars shall be coordinated through Base

Operations, the Cannon Airfield Management Office (AMO). Work on runways, taxiways, clear zones, and primary surfaces must be coordinated through the AMO as early as practical.

1.11.1.2 In addition to the requirements of 01 35 29, certain safety precautions shall be adhered to at Cannon. Hats on the Flightline are prohibited unless working in a hardhat area.

Base Operations will coordinate procedures to disseminate weather warnings to the contractor work site. The Contractor shall comply with Air Force safety standards during weather warnings.

1.11.1.3 No contractor vehicles, equipment, or personnel shall be on or crossing any active runway, taxiway, clear zone, or primary surface area without prior coordination through the AMO. Any work requiring a breach in Cannon Flightline security, i.e., work on the perimeter fence, must be repaired (temporary or permanent) by the end of each workday to ensure restoration of Flightline security. Such security breaches will be briefed daily to Base Operations.

1.11.1.4 The contractor shall submit a written request for the use of crane equipment at least 60 calendar days prior to the use of said equipment to 27 SOCES/CEPMS for processing to the FAA. The request shall contain the dates of use, the height of the equipment, and the location of use. Requests covering a block of time may be submitted with the understanding that the time for FAA review may be longer than normal. Time frames of a week or less are considered normal.

1.12 CONSTRUCTION FENCING

1.12.1 Six foot high chain link construction fencing shall enclose all large exterior construction sites. On a case-by-case basis, plastic snow fencing and cones may be approved for small projects. Use shall be approved by the CO in all cases. If approved, all snow fencing and/or cones shall be kept clean, undamaged, securely affixed, and orderly throughout the life of any small project.

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1.12.2 Construction site fencing shall be fully anchored throughout the life of a project.

Sandbags, if used, will be maintained. The Contractor shall be required to fully patch any asphalt cores, or return any surface to its original state, upon removal of the fencing. The Contractor shall provide all necessary locks to keep the area secured. The Contractor shall provide the necessary signage that indicates the phone number of the person who can open the area during non-duty hours. The fence will be kept free of all debris and construction debris at all times.

1.12.3 When orange construction cones are needed to control or direct traffic as part of a TO, they must be clean and orderly aligned in all situations.

1.13 ROAD CLOSURE

1.13.1 The Contractor shall coordinate all road closures through the CO or designated representative as a minimum 14 days prior to the requirement

1.14 FINAL AS-BUILT

1.14.1 During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings, if applicable, regardless of whether they are a part of the construction effort or not. The Contractor shall enter such changes and corrections to the contract or record drawings daily, and submit drawings to the Contracting Officer in accordance with the schedule provided in the task order. This shall include any hidden or subsurface data discovered during construction. The Contractor shall enter such changes and corrections on a copy of the task order proposal drawings and provide the CO with a copy of the updated drawings. If the Contractor fails to maintain the record drawings as required herein, the Contracting Officer will consider that satisfactory progress has not been achieved for the period in question. Final payment will be withheld until As-Built record drawings are submitted to and approved by the CO.

1.14.2 The as-built drawings shall indicate all physical changes to the construction area and the actual location of any subsurface utility lines. The drawings shall also show, by offset dimensions to two permanently fixed surface features, the end of each run including each change in direction in sufficient detail that anyone may determine the location of these lines and appurtenances in the event the surface openings or indicators become covered over or obscured. The drawings shall indicate all valves, splice boxes, and similar appurtenances by dimensions along the utility run from a reference point. The drawings shall also note the average depth below the surface of each run, size and type of material.

1.14.3 At the time of beneficial occupancy of each structure or facility involved under the contract, the Contractor shall submit as-built drawings that sufficiently meet this requirement. All drawings shall conform to standard drafting practices and include such supplementary notes, legends, and details as required. Dimension all utilities from a known point, or an existing permanent object, to the centerline of the ditch or structure.

The Government will review the as-builts for accuracy and, if found in error, will return the drawings to the Contractor for further revision.

1.14.3.1 After Government approval the Contractor shall submit one full set of as-built drawings

(22”x 34”) with changes. The drawings shall show any hidden, subsurface, or

Page 6 of 80 30/12/2019 corrected layout information that the Contractor discovered during construction regardless of whether they was a part of the construction effort or not. The legibility and clear portrayal of the as-built construction on the marked prints (hard copy) are subject to the approval of the CO.

1.14.3.2 The Contractor shall provide one copy of the drawings on CD ROM and the CD case shall be labeled with project title, project number, task order number, date and content of disk. The disk drawings shall be in the native file format used by AutoCAD 2010 software Systems for Windows and capable of being loaded and viewed without conversion or editing. All external references shall be bound in the drawings or included in the drawing set. The CADD drawing format (i.e., level/layer structure, symbology, coordinate system, fonts, border templates, etc.) shall conform to the CADD standards used by the installation civil engineer drafting element.

1.14.4 There may be instances when record drawings will not be to the advantage of the

Government or the Contractor. Examples of this are the replacement of an existing ceiling with the same materials, or repair of an existing wall. In these instances, the CO or his/her representative may determine record drawings/as-builts are not necessary.

1.15 Keys and Keying Schedule. The Contractor shall comply with Base Design Standards for compatibility of locksets, latch sets, deadlocks and cores.

1.16 Real Property Records. The Contractor shall prepare and submit a DD Form 1354, Transfer and Acceptance of Military Real Property, for all installed property (by building number if multiple buildings are involved in the project/task order). The Contractor shall submit the real property records to the CO upon final inspection.

1.16.1 The DD Form 1354 data sheets contain a summary of project information used to transfer the facility to the owner agency. The data sheet is divided into two parts: Facility and Features within the 5-foot line and Features outside the 5-foot line.

1.16.2 The Contractor shall meet with the Government to get direction and example documents on the format and content of the DD Form 1354. The Government will provide the Contractor with an electronic format that can be used to fill out the form.

1.16.3 The form shall include all government furnished and contractor furnished items installed by the Contractor. The form need not include light switches, fixtures, relays, contacts, valves, and such material items as piping, insulation, and minor component parts of larger assemblies. The form line items shall include the following:

1.16.3.1 Electrical equipment: transformers, lighting fixtures, metering equipment, over-head door operators, exterior floodlights and poles, fire alarm and burglar alarm systems, etc.

1.16.3.2 Mechanical equipment: commercial refrigeration equipment, heating equipment, air-conditioning system equipment, pumps, boilers, sprinkler, meters, and other items of mechanical equipment.

1.16.3.3 Other items considered real property installed equipment: For each listed item, the information contained shall include the following (as applicable).

a. Name of item

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b. Location of item

c. Manufacturer

d. Model Number

e. Serial Number

f. Style

g. Date installed/replaced

h. Electrical rating, full nameplate data

i. Capacity (MBTU, KVA, Tons, etc.)

j. Cost of each item (equipment cost only)

k. Other pertinent information (Warranty/guarantee information-start date, stop date)

1.17 Operation and Maintenance Manuals/Data. The Contractor shall furnish two (2) copies (unless otherwise noted on the task order AF Form 66) of operation and maintenance manuals for any product installed in the construction project to the CO on an AF Form 3000 for approval. O&M manuals shall be provided at least five (5) working days prior to the final inspection and approved before the project can be considered completed. Until the O&M manuals are submitted to the CO, the Contractor shall be held responsible for all service calls and recurring maintenance.

1.17.1 The manuals shall contain complete instructions for operation, inspection, testing and maintenance of the system, and shall include part breakdown diagrams. If applicable, the manuals shall also contain complete wiring schematics and diagrams. O&M manuals shall contain the processes or methods of providing optimum efficiency of the product as described within the specifications. Further, the maintenance portions of these O&M manuals shall be explicit so that the unskilled craftsman may use these manuals to maintain the equipment in a condition of good and serviceable repair and operating at peak efficiency.

1.17.2 Organize operation and maintenance data into suitable sets of manageable size. The

Contractor shall provide the CO all paperwork that was shipped with or attached to the product or material including: Installation or maintenance instructions for the product or material Part number listing, Care and/or cleaning instructions, Removing and replacing information, Warranty information, Toll or toll-free numbers for information and Operator manuals. O&M manuals shall be the manufacturers' printed and bound reference instructions and guides. Photocopies of printed material are not acceptable. All words shall be legible and all photographs and graphics shall be clear and easy to read.

1.17.3 O&M manuals shall be turned over to the Contracting Officer in white, three ring binders. The binders shall be D-ring, shall be labeled on the front and the side, and tabbed dividers shall be provided between divisions. Drawings to be displayed in mechanical rooms shall be framed and laminated.

1.17.4 Where required by the various technical sections, parts lists, indicating source and current unit prices shall be provided by the Contractor with cover indicating the contents by equipment or system name and project title and shall be submitted with the related Operations and Maintenance Manuals.

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1.17.5 The Contractor shall organize all documents into a presentable and usable format. The Contractor shall index each item separately in the Table of Contents and tab each item within the text with reference to the index. This requirement shall include, but not be limited to, the following:

1.17.5.1 Start Up Instructions

1.17.5.2 Shutdown Instructions

1.17.5.3 Maintenance Schedule

1.17.5.4 Maintenance Instructions

1.17.5.5 Trouble-Shooting Guide

1.17.5.6 Parts List

1.17.5.7 Parts Breakdown Diagram

1.17.5.8 Technical Engineering Data

1.17.5.9 Shop Drawings

1.17.5.10 Updated As-Built Drawings

1.17.5.11 Remarks

1.17.5.12 Shop Training

1.17.5.13 Extended Warranties

1.18 Training. Training shall be provided after the final inspection for each Task Order. Training shall be done on all key components, items spelled out in the specifications, and listed in the Task Order Statement of Work.

1.19 Spare Parts and Maintenance Materials. Spare parts and maintenance materials shall be provided prior to the final inspection for each Task Order. These parts shall be provided on all items spelled out in the specifications and those listed in the Task Order Statement of Work.

1.20 WARRANTIES/WARRANTY RESPONSE: With the close out documentation and prior to final payment, the Contractor shall provide any and all guarantees, warranties, and bonds as specified in contract clauses and individual sections of work. These are in addition to the one-year warranty that automatically applies to all materials and workmanship on every task order. The Contractor shall honor all warranty requirements by responding and initiating corrective action on all warranty work within the following timeframes:

1.21 Routine Calls: The Contractor shall respond within seven (7) calendar days after notification by the CO, and not later than three (3) calendar days on second and subsequent attempts to correct a deficient item. The work must be completed within 20 days of

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1.22 Urgent Calls: The Contractor shall respond within 24 hours of notification and complete corrective action within 7 days of receiving materials.

1.23 Emergency calls: The Contractor shall respond within 2 hours of notification and complete corrective action within 24 hours of receiving materials.

1.23.1 The CO will determine the category of the call (Routine, Urgent, or Emergency). The corrective action shall include making temporary repairs, if necessary, until more permanent repairs can be made or replacement parts ordered. The Contractor shall complete all warranty work to the complete satisfaction of the CO in accordance with the applicable specifications. If the Contractor fails to honor warranty requirements (to include making temporary repairs), the Government may correct the deficiency and bill the Contractor for the repairs.

1.24 AS-BUILT DELIVERABLES

1.24.1 Delivery Specifications

1.24.1.1 All as-built drawings shall be delivered on a CD/DVD-ROM in *.DWG and *.PDF formats. The *.PDF file shall be condensed into a single file with the multiple pages.

The Contractor shall submit one (1) CD/DVD-ROM. The *.DWG file delivered shall be created in AutoCAD 2010 or compatible version to the version in use by the government; may need to be upgraded as necessary to meet these requirements. The *.PDF file delivered shall be created in Adobe Acrobat 8.0 or newer version. A PCO.TXT file shall contain a valid POC for questions about the file and shall be included on a CD/DVD-ROM. Topographic survey data shall also be delivered on a CD/DVD-ROM in a *.CSV format. (Preferably PNEZD – comma delimited format).

Accuracy level of data provided shall be +/- .02 foot. All projects shall clearly indicate survey site control Basis of Bearings statement with the control monuments used to establish that control. All plans shall reflect mean combination ground to grid factor, be printed upon any calculation sheets anytime ground (modified) State Plane Coordinates are used, and be noted in the bearing source statement. Digital media must have an external label listing the name of the project and contract number and the words “As- Built Record Set”. The folder shall contain drawings and indexes related to the as-builts; there shall be no X-Ref files. A drawing called BINDED.DWG shall be created.

This drawing shall be bound and have no external references. Final As-Built Preparation for *.DWG files.

1.24.1.2 The following procedures must be performed before a file is placed on the delivery media: When opened, the drawing shall be seen exactly as it should be plotted. Include all files, both graphic and non-graphic, required for the project. Make sure all files are in the same directory, and that references to those files do not include device or directory specifications. Ensure all reference (external reference) files are attached and without device or directory specifications. Remove all extraneous graphics/text outside the project border area, and set the active parameters to a standard setting (or the setting contained in the seed or prototype file). Include any standards sheets (abbreviations, symbols libraries, font libraries, color tables, pen tables, plot configuration files, user command files, etc.) necessary for a complete project. Compress and/or reduce all files using the appropriate utilities. A digital media copy of the decompression utility should

Page 10 of 80 30/12/2019 be provided with the delivered data. All files shall be purged and all Xrefs shall be removed; with use being dependant on purpose/use. All *.CTB and *.PC3 files shall be supplied if used on the project.

1.24.2 As-Built Specifications

1.24.2.1 As-builts shall be designed and delivered in WGS84 Coordinate System. All submittals shall include standards sheets (abbreviations, symbols, fonts, etc.) necessary for a complete project, and document any nonstandard fonts, tables, symbols, etc. that are used. Architectural units will be used for all exterior and interior drawings (site plans, utilities, etc.) Acceptable drawing scales depend on the type of drawing and the size of area the drawing encompasses. –

a. Title Blocks

(1) The contract number and the specification number (if available) shall be shown on all sheets. “RECORD DRAWING” shall be added below the title block on all sheets. All modifications to the contract shall be posted in ascending order. The top line of the revision box shall state “REVISED TO SHOW AS-BUILT CONDITIONS” and dated. All modifications to all plans, sections, or details, shall have a modification number placed in the revision box under column entitled “Symbol”. The statement “GENERAL PROVISIONS” may be used when applicable. The date to be added in the revision box for modifications is found in Block 3 of Form SF-30. Cover Sheet shall have Contract Award Set changed to As- Built Record Set with month & year completed. Month and year completed shall also go in the date box in the title block. There shall be no separate dates.

b. Documentation Layout Tab (Metadata)

(1) A “DOCUMENTATION” layout tab shall be included in every .dwg file. A “Documentation” layout tab shall include the following (unless this information is stated on another layout in the same .dwg file or is not applicable) drawing index per discipline, any deviations, special notes, plotting instructions and explanations unique to this drawing. Include a brief description of work performed, name and contact information of the person and company or organization responsible, the date the data was entered and any applicable references (project name and number, work order number and description, etc).

c. Procedures for Posting Modification Changes to Drawings

(1) Follow directions in the modification for posting descriptive changes. A modification Circle shall be placed at the location of each change. The highest modification number on the sheet should be shown in the modification circle in the “DATE” and DRAWING CODE” boxes of the Title Block. For all new details or sections that are added to a drawing, place a Modification Circle by the detail or section title. For changes to a drawing, place a Modification Circle by the title of the affected plan, section or detail titles (each location). For changes to schedules on drawings, a Modification Circle shall be placed either by the schedule heading or by the change in the schedule. The Modification Circle size shall be 1/2-inch diameter unless the area where circle is to be placed is crowded. User smaller size circle for crowded areas.

d. Word Abbreviations

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(1) Abbreviations shown on the abbreviation sheet shall be used to describe all work items. Additional word abbreviations, not found on the abbreviation sheet but necessary to describe the work, shall be properly identified and incorporated with the other standard word abbreviations.

e. Legend Sheets

(1) Symbols, which conflict with those on the original contract legend sheet, shall not be used. Additional symbols necessary to depict any additional work items shall be properly identified and added to the legend sheet or supplemental legend. Those projects that do not have legend sheets may use supplemental legends on each sheet where symbol is shown.

f. Contractor Shop Drawings

Contractor shop drawings, which supersede data on the contract plans and/or additional drawings, prepared by the Contractor, shall be incorporated into the As- Built Drawings. Design plans prepared by Contractor shall include the designer’s name on the As-Built Drawings.

(1)

g. Indexing of Drawings

(1) If drawings are added to the portfolio of drawings to depict as-built conditions, the index of drawings shall be revised accordingly.

h. Government Furnished Materials

(1) The Government shall provide the Contractor with data and information concerning all necessary and pertinent functions and principal features of the identified project.

These items may include: The installation’s latest georeferenced digital planimetric data and/or base map in AutoCAD format or best format available, with associated data files. The installation’s most current orthorectified imagery and its geospatial parameters (coordinate system, datum, projection, distance units). Any pertinent and necessary prototype or drawing template files and standard Title Blocks.

i. Government Review

(1) Contractor will submit preliminary As-Builts at 50% project completion for review.

The Government shall review the submitted data and provide comments as needed to ensure long term as-built success is achieved. The Contractor will submit final as-builts prior to project closeout for review/acceptance. Upon receipt of a complete submittal, the Government shall conduct a quality review and notify the Contractor within 10 days of acceptance (along with any stipulations this includes) or rejection of the deliverables described herein. Failure to adhere to any of the stated delivery specifications could result in rejection of deliverables and nonpayment. Missing or incomplete items shall be documented and forwarded to the Contractor for completion. Any questions regarding data collection efforts, deliverable formats or specifications should be addressed to the 27 SOCES/CEPT through the Contracting Officer.

1.25 DRAWINGS and DRAFTING STANDARDS

1.25.1 The followings drawings will be submitted to the Contracting Officer for approval on each Task Order and before the Notice to Proceed (NTP) will be issued.

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a. Cover Sheet (With Index)

b. Foundation Drawing

c. Floor Plan

d. Structural Drawings

e. Elevations and Sections (As Required)

f. Mechanical (HVAC, Plumbing and Fire Protection)

g. Electrical and Commutations

1.25.1.2 If a drawing is not required for the execution of the work it shall be marked “Not Required” on the Cover Sheet Index.

1.25.2 Drafting Standards: A/E/C CAD STANDARD. RELEASE 4.0, DATED JULY 2009

1.26 LAYING OUT WORK

1.26.1 Layout

1.26.1.1 The Contractor shall verify dimensions and elevations indicated in layout of work.

Discrepancies between drawings, specifications and existing conditions shall be referred to the Contracting Officer in writing before work affected is performed. Failure to make such notification shall place responsibility upon the Contractor to carry out work in satisfactory, workmanlike manner at no additional cost to the Government.

Any duplication of work made necessary by failure or neglect on the Contractor’s part to comply with this function shall be done at his sole expense.

1.26.2 Field Dimensions

1.26.2.1 The drawings accompanying these specifications indicate generally the design and arrangement of all apparatus, fixtures, accessories, etc., necessary to complete the work required. The exact location or arrangement of equipment is subject to minor changes necessitated by field conditions and shall be made as required without additional cost to the Government. Measurements shall be verified by actual observations at the construction site, and the Contractor shall be responsible for all work fitting into place in a satisfactory and workmanlike manner meeting the approval of the Contracting Officer.

PART 2 PRODUCTS – Not Used

PART 3 EXECUTION – Not Used

END OF SECTION 01 00 01

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SECTION 01 31 01

PROJECT MANAGMENT

1.1 KEY PERSONNEL

1.1.1 Key contractor employees shall, as a minimum, meet the requirements listed below. All key personnel must be able to read, write, speak, and understand English.

1.1.1.1 Program Manager

The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and alternates who shall act for the Contractor when the primary is absent shall be designated in writing to the Contracting Officer as a part of the management plan.

(1) The Program Manager and designated alternates shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract with no dollar amount restrictions.

(2) The Program Manager shall be available by cellular telephone during normal duty hours.

(3) During normal duty hours, the Program Manager or designated alternate shall be available to meet on the installation with government personnel within one hour.

After normal duty hours, the Program Manager shall be available to meet on the installation within two hours from the time of notification for emergency or urgent situations.

1.1.1.2 Superintendent/Foreman

a. The Prime Contractor shall maintain representation on each project site with work being accomplished. The on-site representative shall be completely familiar with the project they are responsible for and able to communicate non monetary changes to work being accomplished

(1) Superintendent:

a) The superintendent shall be available for immediate response when needed on one of the project sites. He shall be able to answer all questions pertaining to the work being accomplished and status of materials and scheduling. The name of this person shall be designated to the Contracting Officer. If the person changes, the Contracting Officer shall be notified.

b) The Superintendent shall be available by cellular telephone during normal duty hours

(1) Foreman:

a) The foreman shall not manage more than one (1) active project at any given time and be available on site at all times work is being accomplished. If the Superintendent is unavailable then the task order foreman shall be able to answer all questions pertaining to the work being accomplished and status of materials and scheduling. The name of this person shall be designated to the Contracting Officer. If the person changes, the Contracting Officer shall be notified.

b) The Foreman shall be available by cellular telephone during normal duty hours.

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1.1.1.5 Lead Craftsmen/Tradesmen

a. Lead Craftsmen/Tradesmen in standard trades must be certified or licensed at the

1.2 PROFESSIONAL CERTIFICATION

1.2.1 The Contractor shall ensure that employees have current and valid professional certifications and licenses as stated in the accepted contractor’s management plan starting work.

1.3 MANAGEMENT PLAN

1.3.1 The Contractor shall create and submit, a Management Plan as part of the original solicitation. This plan shall be implemented upon award and continually maintained throughout the life of the Contract and resubmitted whenever changes in key personnel are made. The Management Plan shall include a position description for all personnel, required minimum qualifications, required job experience (with examples) and specifies what positions are being accomplished by subcontractors. A complete organizational chart shall also be submitted and kept current as part of the management plan. This plan shall be submitted in a three-ring binder and shall contain all requirements. The binder shall have a cover sheet that includes the solicitation number, subsequent contract number, Contractor name, address, and business phone number. All listed requirements shall be included. The contents of the binder shall be fully tabulated and a table of contents will be used.

1.3.1.1 The contractor’s organizational approach shall provide project management, project engineering, CAD support, project design, site superintendence, safe working environments, quality control, environmental management, subcontract purchasing and administration, and general office administration.

1.4 MEETINGS

1.4.1 The Contractor shall ensure key management personnel participate in and provide briefings to the Base Civil Engineer (BCE), or Director of Public Works (DPW), at each site, as required. The BCE or DPW will be represented by the project manager and project inspector. The Contractor’s Program Manager and Installation Construction Manager, as a minimum, will interact, in the form of conferences, meetings, and reviews, on a weekly basis with government personnel at each installation regarding the performance and status of their respective task orders. The CO may decide to reduce the frequency of meeting if needed. The purpose of these meetings is to discuss the status of active projects, schedules, projections, problems, corrective actions, recommendations, etc., to help accomplish project and program goals. Contracting representatives and other government personnel may also attend these weekly meetings. The Contracting Officer at each site shall determine the most appropriate and mutually convenient date and time for the weekly meetings.

END OF SECTION 01 31 01

Page 15 of 80 30/12/2019

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 DEFINITIONS

1.1.1 Submittal

1.1.1.1 Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR

52.236-21, Specifications and Drawings for Construction," paragraphs (d), (e), and (f) apply to all "submittals."

1.1.2 Submittal Descriptions (SD)

1.1.2.1 Submittal requirements are specified in the technical sections and the Task Order Statement of

Work. Submittals are identified by SD numbers and titles as follows.

a. SD-01 Preconstruction Submittals

(1) Submittals which are required prior to a notice to proceed on a new contract. Submittals required prior to the start of the next major phase of the construction on a multi-phase contract. Schedules or tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work, submitted prior to contract notice to proceed or next major phase of construction.

(a) Certificates of insurance.

(b) Surety bonds.

(c) List of proposed subcontractors.

(d) List of proposed products.

(e) Construction Progress Schedule.

(f) Submittal register.

(g) Schedule of prices.

(h) Health and safety plan.

(i) Work plan.

(j) Quality control plan.

(k) Environmental protection plan.

(l) List of hazardous materials to be used on the project, to include AF Form 3952 and manufacturer’s MSDS for each material. Prime contractor is responsible for insuring all sub-contractors comply with this submittal request.

b. SD-02 Shop Drawings

(1) Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

(2) Diagrams and instructions from a manufacturer or fabricator for use in producing the

Page 16 of 80 30/12/2019 product and as aids to the Contractor for integrating the product or system into the project.

(3) Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

c. SD-03 Product Data

(1) Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

(2) Samples of warranty language when the contract requires extended product warranties.

d. SD-04 Samples

(1) Fabricated or non-fabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

(2) Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

(3) Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

e. SD-05 Design Data

(1) Design calculations, mix designs, analyses or other data pertaining to a part of work.

(2) Final design drawings shall be stamped by a Professional Engineer (PE) currently registered in the state of Georgia.

f. SD-06 Test Reports

(1) Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

(2) Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

(3) Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

(4) Investigation reports.

(5) Daily logs and checklists.

(6) Final acceptance test and operational test procedure.

g. SD-07 Certificates

(1) Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

(2) Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor

Page 17 of 80 30/12/2019 through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

(3) Confined space entry permits.

(4) Text of posted operating instructions.

h. SD-08 Manufacturer's Instructions

(1) Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

i. SD-09 Manufacturer's Field Reports

(1) Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

(2) Factory test reports.

j. SD-10 Operation and Maintenance Data

(1) Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

(2) This Data is intended to be incorporated in an operations and maintenance manual or control system.

k. SD-11 Closeout Submittals

(1) Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

(2) Special requirements necessary to properly close out a construction contract. For example, Record Drawings, manufacturer's help and product lines necessary to maintain and install equipment. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

(3) Recovered Materials Estimate and Certification Form (RMECEF) listing all Environmental Protection Agency (EPA) Comprehensive Procurement Guide (CPG) recovered materials used during the execution of the contract.

1.1.2.2 Approving Authority

a. Office or designated person authorized to approve submittal.

1.1.2.3 Work

a. As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

Page 18 of 80 30/12/2019

1.2 SUBMITTALS

1.2.1 Government approval is required on the following items:

1.2.1.1 SD-01 Preconstruction Submittals

a. Submittal register

1.3 SUBMITTAL REGISTER

1.3.1 Prepare and maintain submittal register, as the work progresses. Use electronic submittal register program furnished by the Government or other format indicated in the Task Order or approved by the Contracting Officer. Once a submittal has been approved, this item may be added to the Master Submittal Register if agreed upon by the Contractor and the Government.

1.3.1.1 The items shall be separated by Construction Specifications Index (CSI) division (2-48). The numbering of the items in each division will start at “1” and ascend for each subsequent item.

For example, the third item on the Master Submittal Register in Division 12 would be 12-3, and the thirteenth item in Division 4 would be 4-13.

1.3.1.2 Subsequent submittals may then reference items by number from the Master Submittal Register for approval on the current Task Order. Approval for the use of an item on the master register shall not be automatic in subsequent Task Orders.

1.3.1.3 The Contractor shall keep a separate book for each installation. The Government will keep up their copy. The Contractor shall provide an updated index sheet to the Government within five

(5) workdays whenever an item is added to the list.

1.4 CONTRACT SUBMITTAL REQUIREMENTS

1.4.1 In addition to submittals required in each task order, these specifications require various contract submittals. The Contractor shall provide these submittals in accordance with the instructions found in these specifications and on the Submittal Register.

1.5 STANDARD PRODUCTS

1.5.1 Materials and equipment shall be standard products of a manufacturer regularly engaged in the manufacturing of such products, which are of a similar material, design and workmanship. All products shall be new unless otherwise directed.

1.6 SUBMITTAL REQUIREMENTS

1.6.1 The Contractor shall submit to the CO, all items listed or specified for each proposal within 10 working days after task order award, or as otherwise established or directed by the Contracting Officer. The CO may request submittals in addition to those listed on the task order when deemed necessary to adequately describe the work covered in the respective sections. Submittals pertinent to materials and equipment that are subject to advance approval shall be scheduled and made prior to the acquisition or the delivery thereof. Each submittal shall be complete and in sufficient detail for ready determination of compliance with the contract requirements. Submittals shall include such items as: project schedule, descriptive literature (i.e. catalog cuts, diagrams, Page 19 of 80 30/12/2019 operation charts/data); test reports; certificates of compliance; actual material sample; fabricator's drawings; shop drawings; operation and maintenance (O&M) manuals including parts lists, certifications, warranties and other such required submittals.

1.7 PROCEDURES FOR SUBMISSION

1.7.1 The Contractor shall use AF Form 3000, Material Submittal or government approved equivalent, in strict accordance with the instructions on the reverse side thereof. This form shall be reproduced by the Contractor (the instructions on the back need not be reproduced). Special care should be exercised to ensure proper listing of the specification/drawing reference pertinent for each item submitted. All submittals shall be prepared and provided with a copy of AF Form 3000. A minimum of one original and two copies of an AF Form 3000 with the corresponding submittal and copies of the submittal will be provided by the Contractor to the CO unless otherwise specified.

1.7.1.1 Variations: Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for Construction" and will be considered where advantageous to Government.

1.7.1.2 Proposing Variations: When proposing variation, deliver written request to the Contracting

Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost saving. In addition to documentation required for variation, include the submittals required for the item.