Attachment 6 - REF FAA Order 3900.19b.pdf

Distribution: A-W(minus NS)-1; A-W(NS)-2; A-X(minus AT/FS/HR/AM/AF)-1; Initiated By:AEE-200 A-X(AT/FS/HR/AM)-2; A-X(AF)-3; A-Y(minus ES/HR)-1; A-Y(ES/HR)-2;

A-Z(minus (FM/HR)-1; A-Z(FM/HR)-2; A-F0F-0 (LTD)

ORDER 3900.19B

FAA OCCUPATIONAL SAFETY AND HEALTH

PROGRAM

Originally issued April 29, 1999

Updated to include subsequent chapters March 8, 2006

DEPARTMENT OF TRANSPORTATION

FEDERAL AVIATION ADMINISTRATION

4/29/99 3900.19B

Foreword Page i (through ii)

FOREWORD

This order establishes the policy framework and assigns responsibility for an effective agencywide employee safety and health program. The goal of the program is to ensure that FAA employees are provided with places and conditions of employment that are free from recognized hazards that cause or are likely to cause death or serious physical harm.

In accordance with the terms agreed to during the 1994 realignment of the FAA occupational safety and health program, detailed implementation guidance will be provided separately by the Airway Facilities Service to serve the day-to-day management and operation of the program.

This order plus AAF-generated implementation guidance are intended to meet the requirements established by the Occupational Safety and Health Act, which was passed by Congress on December 29, 1970. The FAA Administrator is required by law to establish and maintain an agencywide occupational safety and health program that is consistent with the legal requirements of Public Law 91-596, Occupational Safety and Health Act of 1970; Executive Order 12196, Occupational Safety and Health Programs for Federal Employees; 29 CFR Part 1960, Basic Program Elements for Federal Employee Occupational Safety and Health Programs; and DOT Order M 3902.7B, Occupational Safety and Health Management Manual.

It should be noted that some of the procedures contained within this order may appear to be implementation guidance (e.g., paragraph 901, Employee Report of Hazardous Condition). However, 29 CFR Part 1960 requires that certain basic programmatic procedures be incorporated into any Federal agency occupational health and safety program as policy. Such procedures were added in this document to meet the Federal requirements.

If problems arise that may not be sufficiently described in this order, consult the FAA Office of Environment and Energy for further assistance.

Table of Contents

TABLE OF CONTENTS

CHAPTER 1 GENERAL 1-1

1. PURPOSE 1-1

2. DISTRIBUTION 1-1

3 CANCELLATIONS 1-1

4. BACKGROUND 1-1

5. EXPLANATION OF CHANGES 1-2

6. FORMS 1-2

7. AUTHORITY TO ISSUE CHANGES TO THIS ORDER 1-2

8. POLICY 1-2

9. STANDARDS 1-2

10. OCCUPATIONAL SAFETY AND HEALTH PROGRAM REQUIREMENTS 1-3

11. DEFINITIONS 1-4

12 RESPONSIBILITIES OF HEADQUARTERS OFFICES 1-5

13. RESPONSIBILITIES OF THE REGIONS AND CENTERS 1-9

14. RESPONSIBILITIES OF ALL FAA SUPERVISORS AND EMPLOYEES 1-11

CHAPTER 2 WORKPLACE INSPECTIONS, ABATEMENT PROGRAMS,

AND VARIANCES 2-1

200. GENERAL 2-1

201. INSPECTION OF WORKPLACES 2-1

202. ABATEMENT OF UNSAFE AND UNHEALTHFUL CONDITIONS AND

PRACTICES 2-2

203. VARIANCES 2-2

CHAPTER 3 SAFETY AND HEALTH ORGANIZATION 3-1

300. GENERAL ORGANIZATION 3-1

301. REGION/CENTER SAFETY AND HEALTH PROGRAM 3-1

302. POLICIES AND PROCEDURES 3-2

303. PLANNING AND DECISIONMAKING PROCESS 3-2

CHAPTER 4 PROFESSIONAL QUALIFICATIONS AND TRAINING OF OSH STAFF

(RESERVED)

CHAPTER 5 SAFETY AND HEALTH MANAGEMENT INFORMATION SYSTEM 5-1

500. GENERAL 5-1

501. MISHAP REPORTING 5-1

502. HAZARD REPORTING 5-1

503. SAFETY INFORMATION (OPTIONAL) 5-1

CHAPTER 6 OCCUPATIONAL SAFETY AND HEALTH TRAINING AND

AWARENESS PROGRAM 6-1

600. GENERAL 6-1

601. MISHAP REPORTING 6-1

602. HAZARD REPORTING 6-1

603. SAFETY INFORMATION (OPTIONAL) 6-1

CHAPTER 7 MISHAP REPORTING AND INVESTIGATION 7-1

700. GENERAL 7-1

701. MISHAP INVESTIGATION 7-1

702. REPORTING OF OCCUPATIONAL INJURIES OR ILLNESSES 7-2

703. RECORDKEEPING 7-3

704. FATAL AND CATASTROPHIC ACCIDENTS 7-3

705. MOTOR VEHICLE MISHAPS 7-3

706. OTHER MISHAPS 7-3

Figure 7-1 FAA FORM 3900-6, FAA MISHAP REPORT 7-4 Figure 7-2 FAA FORM 3900-6 DEFINITIONS TABLE 7-6 Figure 7-3 ACCIDENT INVESTIGATION CHECKLIST 7-11

CHAPTER 8 EVALUATION OF THE OSH PROGRAM (RESERVED)

CHAPTER 9 REPORTS BY EMPLOYEES ON HAZARDOUS CONDITIONS 9-1

900. GENERAL 9-1

901. EMPLOYEE REPORT OF HAZARDOUS CONDITION 9-1

902. ALLEGATIONS OF REPRISAL 9-2

CHAPTER 10 FALL PROTECTION PROGRAM 10-1

1000. GENERAL 10-1

1001. SCOPE 10-1

1002. DEFINITIONS 10-1

1003. PROGRAM ELEMENTS 10-2

Figure 10-1. CROSS REFERENCES TO OSHA & NATIONAL

CONSENSUS STANDARDS 10-5

Figure 10-2. FAA ELEVATED WORK SURFACE JOB CATEGORIES 10-7

CHAPTER 11 CONFINED SPACE ENTRY PROGRAM 11-1

1100. GENERAL 11-1

1101. SCOPE 11-1

1102. DEFINITIONS 11-1

1103. PROGRAM ELEMENTS 11-2

CHAPTER 12 OCCUPATIONAL MEDICAL SURVEILLANCE PROGRAM 12-1

1200. GENERAL 12-1

1201. BACKGROUND 12-1

1202. GOALS AND OBJECTIVES 12-1

1203. SCOPE 12-1

1204. DEFINITIONS 12-1

1205. KEY PROGRAM ELEMENTS 12-2

1206. NATIONAL OCCUPATIONAL MEDICINE SURVEILLANCE PROGRAM

OVERSIGHT TEAM (NOMSPOT) 12-2

1207. RESPONSIBILITIES 12-3

Figure 12-1 EXAMPLES OF OSHA REGULATIONS THAT INCLUDE

MEDICAL SURVEILLANCE REQUIREMENTS 12-6

CHAPTER 13 HAZARDOUS ENERGY CONTROL PROGRAM

(LOCKOUT/TAGOUT) 13-1

1300. GENERAL 13-1

1301. SCOPE 13-1

1302. POLICY 13-1

1303. DEFINITIONS 13-1

1304. KEY PROGRAM ELEMENTS 13-2

CHAPTER 14 RADIATION SAFETY PROGRAM 14-1

1400. GENERAL 14-1

1401. BACKGROUND 14-1

1402. RELATED PUBLICATIONS 14-2

1403. GOALS AND OBJECTIVES 14-2

1404. SCOPE 14-2

1405. DEFINITIONS 14-3

1406. KEY RADIATION SAFETY PROGRAM ELEMENTS 14-5

1407. NIR EMPLOYEE EXPOSURE CRITERIA 14-6

1408. IONIZING RADIATION EMPLOYEE EXPOSURE CRITERIA 14-6

1409. RADON EXPOSURE CRITERIA 14-7

1410. RESPONSIBILITIES 14-7

Figure 14-1 OSHA RESPONSE CONCERNING FAA’s ADOPTION OF

CONSENSUS RADIATION SAFETY SANDARDS 14-11

Figure 14-2 INTERIM POLICY #AEE097-02, EVALUATION OF

POTENTIAL RADIO FREQUENCY (RF) RADIATION HAZARD AT

PLANNED AND EXISTING CHILD CARE CENTERS,

DATED APRIL 21, 1997 14-13

CHAPTER 15 ASBESTOS CONTROL PROGRAM 15-1

1500. GENERAL 15-1

1501. BACKGROUND 15-1

1502. GOALS AND OBJECTIVES 15-1

1503. SCOPE 15-1

1504. STANDARDS 15-1

1505. DEFINITIONS 15-2

1506. KEY ASBESTOS CONTROL PROGRAM ELEMENTS 15-5

1507. ACRONYMS 15-11

Figure 15-1 POLICY MEMO #AEE09-01, MEDICAL SURVEILLANCE

REQUIREMENTS FOR FAA EMPLOYEES FOLLOWING

UNANTICIPATED, EPISODIC RELEASES OF ASBESTOS

CONTAINING DUST, DATED DECEMBER 23, 1996 15-12

CHAPTER 16 THERMAL STRESS PREVENTION PROGRAM

1600. GENERAL 16-1

1601. BACKGROUND 16-1

1602. STANDARDS 16-1

1603. DEFINITIONS 16-2

1604. KEY PROGRAM ELEMENTS 16-3

CHAPTER 17 BLOODBORNE PATHOGENS CONTROL PROGRAM

1700. GENERAL 17-1

1701. BACKGROUND 17-1

1702. GOALS AND OBJECTIVES 17-1

1703. SCOPE 17-1

1704. DEFINITIONS 17-1

1705. KEY BLOODBORNE PATHOGENS PROGRAM ELEMENTS 17-2

CHAPTER 18 RESERVED

CHAPTER 19 FAA HAZARD COMMUNICATION PROGRAM

1900. GENERAL 19-1

1901. BACKGROUND 19-1

1902. SCOPE 19-1

1903. GOALS AND OBJECTIVES 19-1

1904. DEFINITIONS 19-1

1905. KEY PROGRAM ELEMENTS 19-3

CHAPTER 20 RESPIRATORY PROTECTION PROGRAM

2000. GENERAL 20-1

2001. BACKGROUND 20-1

2002. SCOPE 20-1

2003. GOALS AND OBJECTIVES 20-1

2004. DEFINITIONS 20-1

2004. DEFINITIONS (Continued) 20-2

2005. KEY RESPIRATIOR PROGRAM ELEMENTS 20-2

CHAPTER 21 HEARING CONSERVATION PROGRAM

2100. GENERAL 21-1

2101. BACKGROUND 21-1

2102. CANCELLATION 21-1

2103. SCOPE 21-1

2104. GOALS AND OBJECTIVES 21-1

2105. DEFINITIONS 21-1

2106. KEY PROGRAM ELEMENTS 21-3

Figure 21-1 PERMISSIBLE NOISE EXPOSURE 21-9

CHAPTER 22 FIRST AID PROGRAM

2200. GENERAL 22-1

2201. BACKGROUND 22-1

2202. SCOPE 22-1

2203. DEFINITIONS 22-1

2204. KEY FIRST AID PROGRAM ELEMENTS 22-1

POLICY MEMO #AEE002-01, CLARIFICATION OF ORDER 3900.19B,

CHAPTER 22, FIRST AID

CHAPTER 23 JOB HAZARD ANALYSIS

2300. PURPOSE 23-1

2301. BACKGROUND 23-1

2302. SCOPE 23-1

2303. GOALS AND OBJECTIVES 23-1

2304. TRAINING 23-1

2305. STEPS IN THE JHA PROCESS 23-2

2306. RECORDS 23-3

Figure 23-1 JOB HAZARD ANALYSIS WORKSHEET 23-4

CHAPTER 24 FIRE PREVENTION PROGRAM

2400. GENERAL 24-1

2401. GOALS AND OBJECTIVES 24-1

2402. SCOPE 24-1

2403. DEFINITIONS 24-1

2404. BASIC PROGRAM ELEMENTS 24-2

2405. FIRE PROTECTION EQUIPMENT 24-3

2406. FAA FACILITIES AND OPERATIONS 24-4

CHAPTER 25 FAA PERSONAL PROTECTIVE EQUIPMENT

2500. GENERAL 25-1

2501. GOALS AND OBJECTIVES 25-1

2502. SCOPE 25-1

2503. KEY PROGRA.M REQUIREMENTS 25-1

CHAPTER 26 RESERVED

CHAPTER 27 RESERVED

CHAPTER 28 RESERVED

CHAPTER 29 RESERVED

CHAPTER 30 RESERVED

CHAPTER 31 OFFICE SAFETY

3100. GENERAL 31-1

3101. SCOPE 31-1

3102. STANDARDS 31-1

3103. KEY PROGRAM ELEMENTS 31-1

Figure 31-1 EXAMPLES OF OFFICE SAFETY TOPICS 31-3

CHAPTER 33 TOXIC AND HAZARDOUS SUBSTANCES CONTROL PROGRAM

3300. GENERAL 33-1

3301. GOALS AND OBJECTIVES 33-1

3302. SCOPE 33-1

3303. STANDARDS AND GUIDELINES 33-1

3304. PROGRAM REQUIREMENTS 33-1

CHAPTER 34 ELECTRICAL SAFETY

3400. GENERAL 34-1

3401. GOALS AND OBJECTIVES 34-1

3402. SCOPE 34-2

3403. KEY PROGRAM ELEMENTS 34-2

3404. USE OF EQUIPMENT 34-5

3405. SELECTION AND USE OF SAFETY RELATED WORK PRACTICES 34-5

3406. USE OF PERSONAL PROTECTIVE EQUIPMENT 34-6

3407. TRAINING 34-8

3408. DEFINITIONS 34-8

Chap 1 Page 1-1 Par 1

CHAPTER 1. GENERAL

1. PURPOSE. This order establishes broad roles, responsibilities, and accountability for operating an Occupational Safety and Health (OSH) Program in the Federal Aviation Administration (FAA). This order assigns requirements of the Occupational Safety and Health Act, Public Law 91-596; Executive Order 12196, Occupational Safety and Health Programs for Federal Employees; and 29 Code of Federal Regulations Part 1960, Basic Program Elements for Federal Occupational Safety and Health Programs.

This order implements DOT (Department of Transportation) 1000.17, Administrative Services Policy Functions.

2. DISTRIBUTION. This order is distributed to the director level in the Washington headquarters, regions, and centers; to the division level in the NAS Transition and Integration; to the division level in regional Air Traffic, Flight Standards, Human Resource Management, and Aviation Medical Divisions; to the branch level in the regional Airway Facilities Divisions; to the Environmental, Safety, and Emergency Management and Human Resource Management Divisions at the Aeronautical Center; and the Facilities Services and Engineering and Human Resource Management Divisions at the Technical Center; and a limited distribution to all field offices and facilities.

3. CANCELLATIONS.

a. Order 3900.6A, Occupational Safety Program for Airway Facilities Personnel, dated January 21, 1972.

b. Order 3900.14C, Safety Climbing Equipment at Existing NAS Facilities, dated February 23, 1972.

c. Order 3900.19A, Occupational Safety and Health, dated July 20, 1982.

d. Order 3900.23, Report of AF Occupational Safety Program, dated February 22, 1971.

e. Order 3900.24A, Accident and Fire Reporting, dated February 27, 1976.

f. Order 3900.49, Control of Hazardous Energy During Maintenance, Servicing, and Repair, dated July 17, 1992.

g. Order 3910.2A, Occupational Health Programs, dated January 5, 1973.

h. Order 3910.3A, Radiation Health Hazards and Protection, dated October 19, 1983.

i. Order 3910.5, Asbestos Control, dated February 19, 1986.

4. BACKGROUND. The occupational safety and health regulations of Federal, state, and local governments have become increasingly stringent over the past several years. Effective June 1993, the FAA Executive Board agreed to consolidate the occupational safety and health policy and implementation functions, with realignment of functions to the Office of Environment and Energy (AEE) and the NAS Transition and Integration (ANS).

3900.19B 4/29/99

Page 1-2 Chap 1 Par 5

5. EXPLANATION OF CHANGES. The order has been revised to include:

a. New roles and responsibilities to reflect the current FAA organizational structure and assignment of program responsibilities.

b. Updated chapters containing program elements necessary to the establishment and implementation of an agencywide occupational safety and health program in accordance with current standards and issuances of the Occupational Safety and Health Administration (OSHA). See paragraph 9, Standards.

c. Details on establishing and conducting an occupational safety and health committee have been removed and are now incorporated in a charter available through AEE. See paragraph 10a(2).

d. Authority for clearing changes or adding new chapters to this order. See paragraph 7.

e. Consolidation of previously separate occupational safety and health orders into this order. For example, FAA Order 3910.3A, Radiation Health Hazards and Protection, and FAA Order 3910.5, Asbestos Control, were canceled, the policies updated, and added to this order as chapters 14 and 15, respectively.

6. FORMS. FAA Form 3900-6, FAA Mishap Report, is included in Chapter 7, Accident Reporting and Investigation, as Figure 7-1.

7. AUTHORITY TO ISSUE CHANGES TO THIS ORDER. The Director of AEE has the authority to add new chapters or change existing chapters after appropriate coordination with stakeholder organizations. The Administrator reserves the authority to establish or change policy, delegate authority, or assign responsibility as necessary.

8. POLICY. This order sets the policy for the framework of the overall agency OSH program.

a. General. The FAA is committed to providing for the occupational safety and health of employees, preventing accidental loss of material resources, avoiding facility interruptions due to accident or fire, and enforcing a system of formal accountability. The FAA OSH program shall have top management commitment and support. The program shall integrate activities at all levels into FAA day-to-day operations.

b. Program Management. An OSH program must include, at a minimum, the following elements:

program/project planning, forecasting requirements, budgeting, general and specific training, inspections and followup, including abatement, and developing evaluation standards to measure progress.

9. STANDARDS.

a. Occupational Safety and Health Standards. DOT and FAA have adopted the OSHA standards published in 29 CFR Part 1910, "Occupational Safety and Health Standards for General Industry," and 29 CFR Part 1926, "Safety and Health Regulations for Construction.” The standards apply to FAA workplaces. Variances from OSHA standards may be sought, as covered in Chapter 2, Workplace Inspections, Abatement Programs, and Variances.

b. Existing FAA OSH Orders. This FAA OSH program and related FAA orders shall be periodically reviewed for currency with OSHA standards and FAA organizational changes. The FAA OSH Program Manager for Policy (OSHPM/P), located in the Office of Environment and Energy (AEE), shall conduct the review. Orders not meeting OSHA standards shall be revised or revoked. For FAA orders found to be inconsistent due to changes in OSHA standards, the most current OSHA standard shall apply.

Chap 1 Page 1-3 Par 9

(1) The OSHPM/P shall attempt to resolve any conflicts with standards of another agency/jurisdiction involving FAA employee operations.

(2) The FAA OSHPM/P shall elevate unresolved conflicts to the FAA’s Designated Agency Safety and Health Official (DASHO), and finally to the appropriate DOT office for resolution.

c. Consensus Standards. FAA will apply OSHA standards and other non-FAA regulatory or current industry/consensus standards to equipment, operations, or workplaces. Non-FAA regulatory or consensus standards include, but are not limited to, those published by the American National Standards Institute (ANSI), American Society for Testing and Materials (ASTM), DOT, Environmental Protection Agency (EPA), and National Fire Protection Association (NFPA).

10. OCCUPATIONAL SAFETY AND HEALTH PROGRAM REQUIREMENTS. The FAA OSH Program shall include the following:

a. Program Elements. The elements of an occupational safety and health program include:

(1) A safety and health organization encompassing a comprehensive headquarters, regional, and center program, consistent with this order and with OSHA regulations. (Chapter 3, Safety and Health Organization)

(2) Safety and health committees at the national, regional, and field level. Occupational Safety, Health, and Environmental Compliance Committees (OSHECCOM) were established by charter on March 17, 1996. These committees advise and assist management in implementing and monitoring safety and health programs and provide a forum for information exchange.

(3) Qualified safety and health professionals with equipment, competence, and training available to recognize and evaluate workplace hazards and to suggest means to abate those hazards. (Chapter 4, Professional Qualifications and Training of OSH Staff)

(4) A safety awards program aimed at promoting positive employee response and personal accountability in safety and health activities.

(5) Written policies, programs, and procedures that provide appropriate direction, guidance, and program requirements.

(6) Budgets and plans at each operating level, ensuring appropriate financial and other resources are requested for OSH program implementation and administration.

(7) A safety and health management information system to record and track accidents, injuries, and illnesses. (Chapter 5, Safety and Health Management Information System)

(8) A program to transmit information on pending safety and health legislation or new regulations to appropriate staff; e.g., use of intranet homepages.

b. Training. A comprehensive occupational safety and health training program shall be established to incorporate general and job-specific training based on an individual’s duties and the workplace.

(Chapter 6, Training and Awareness Programs)

Page 1-4 Chap 1 Par 10

c. Workplace inspection and abatement. Formal facility inspections and informal self-assessments will be conducted annually. Formal procedures for hazard abatement and accident investigations of injuries, incidents, and illnesses will be established. (Chapter 1, General; and Chapter 7, Accident Reporting and Investigation)

d. Measures of effectiveness. Measures to evaluate OSH program effectiveness will be established within the FAA. The OSH program will be audited and evaluated to track its success quantitatively and to identify areas requiring increased attention.

e. Dissemination of occupational safety and health program information. A copy of this order and related headquarters or region/center OSH orders and implementation guidelines shall be made available for inspection to each supervisor, OSHECCOM committee members, employee representatives, and employees. These shall also be made available to the Secretary of Labor or designee upon request.

11. DEFINITIONS.

a. Center refers to the Mike Monroney Aeronautical Center and the William J. Hughes Technical Center.

b. Designated Agency Safety and Health Official (DASHO) is the individual responsible for the management and administration of the safety and health program in the agency, as designated or appointed by the head of the agency. At the headquarters level, the DASHO is the Assistant Administrator for Policy, Planning, and International Aviation, API-1. In the regions and centers, the Regional Administrator or Center Director will appoint a Designated Region/Center Safety and Health Official (DR/CSHO) based on respective region/center needs and preferences.

c. Facility is a single physical location where agency business is conducted or where services or operations are performed. Where distinctly separate activities are performed at a single physical location, each activity shall be treated as a separate establishment. Typically, an “establishment” as used in this order refers to a field activity, regional office, center, installation, or site.

d. Management Representative is a supervisor or management official as defined in a labor management relations program.

e. Region/Center Occupational Safety and Health Manager (ROSHM/COSHM) is the technical person responsible for the employee safety and health program at the regional and center level. The ROSHM/COSHM serves as advisor to the RPMES and management on occupational safety and health issues and is a permanent voting member of the regional or center OSHECCOM.

f. Regional Program Manager for Environment and Safety (RPMES) serves as the regional and center associate program manager in performing the environmental compliance and occupational safety and health program implementation responsibilities and providing implementation guidance for compliance at regional division levels. The RPMES maintains copies of field OSHECCOM minutes and reports and is a permanent, voting member of the regional or center OSHECCOM.

g. Reprisal is any act of restraint, interference, coercion, or discrimination against an employee for exercising rights under E. O. 12196 and 29 CFR 1960 or for participating in the agency’s safety and health program.

Chap 1 Page 1-5 Par 11

h. Technically Qualified Safety Personnel:

(1) OSH Professionals: safety specialists, safety managers, safety engineers, or industrial hygienists; or equally qualified agency, military, or non-Government personnel who meet the basic qualifications of the above classifications as defined by AHR standards and recommended by the region/center occupational safety and health manager.

(2) Collateral Duty Safety and Health (CDSH) Personnel: personnel having sufficient OSH training and experience to perform general workplace safety inspections.

12. RESPONSIBILITIES OF HEADQUARTERS OFFICES.

a. The Operations Center (ADA-30) in the Office of the Deputy Administrator shall notify the OSHPM/P within 4 hours of all incidents covered by OSHA reporting requirements. These incidents include fatalities and/or when three or more employees are involved in an accident and hospitalized on an in-patient basis.

b. The Assistant Administrator for Policy, Planning, and International Aviation (API) shall:

(1) Serve as the DASHO to assist the Administrator in ensuring a comprehensive OSH program for FAA employees.

(2) Develop agency OSH policies, issue directives, and make recommendations.

(3) Initiate programs and actions to ensure compliance with applicable standards, policies, and requirements.

(4) Serve as a member of the FAA National OSHECCOM as defined in the OSHECCOM Charter. Also, act for the Administrator in interdepartmental safety and health matters.

c. The Office of Environment and Energy (AEE) within API shall:

(1) Establish OSH program policies consistent with OSH regulations and standards.

(2) Review guidelines and directives produced by other FAA organizations to implement OSH policies.

(3) Serve as FAA’s focal point for OSH policy issues for internal and external organizations, and provide OSH program liaison services for the FAA. Serve as the official point of contact for all OSH Freedom of Information Act (FOIA) inquiries. Provide these services for interactions with OSHA, National Institutes for Occupational Safety and Health (NIOSH), Environmental Protection Agency (EPA), the unions, and other regulatory or advisory agencies.

(4) Interpret OSHA regulations and industry/consensus standards.

(5) Conduct OSH program oversight assessments throughout the agency. (Chapter 8, Evaluation of the OSH Program.)

(6) Identify the training required to comply with all Federal Occupational Safety and Health and Environmental Compliance regulations, and provide a general definition of who should receive the training.

(7) Sponsor and oversee the FAA OSHECCOM as identified in the OSHECCOM Charter.

Page 1-6 Chap 1 Par 12

(8) Provide AEE budget needs to ANS and participate in budget discussions, as appropriate, to provide clarification of these needs for the national FAA Occupational Safety and Health Program.

(9) Develop and administer the FAA OSH Mishap Reporting and Safety Management Information System (SMIS), including trend analysis and data tracking.

(10)Track and initiate appropriate action for all employee allegations of discrimination, reprisal, or restraint as a result of his or her participation in the FAA Occupational Safety and Health Program.

d. The Office of the Chief Counsel (AGC) shall:

(1) Provide top management commitment and support of the OSH program per E.O. 12196.

(2) Determine the legal sufficiency of FAA occupational safety and health contracts, procedures, and correspondence.

(3) Provide legal advice and guidance on OSH implementation and compliance issues.

e. All Associate/Assistant Administrators shall:

(1) Provide top management commitment and support for the OSH program.

(2) Implement OSH policies within their respective organizations.

(3) Ensure that Washington headquarters and regional subordinate managers are aware of OSH requirements with which they must comply, and that they implement the agency OSH policies.

(4) Ensure adequate funds and resources are requested to comply with applicable OSH policies and regulations, such as training, travel, personal protective equipment (PPE), etc. These requests should be made according to the 2500 budget series orders.

(5) Ensure that their policies, procedures, and directives are updated as new occupational safety and health policies are issued.

(6) Designate an OSH person (as defined in paragraph 11h) for their respective line of business (LOB) who will serve as the point of contact to coordinate OSH issues with ANS and assist in the implementation of the agency OSH program.

(7) Ensure that OSH training needs are identified and addressed.

(8) Ensure that written procedures are in place to protect employees from discrimination, reprisal, or restraint as a result of their participation in the FAA Occupational Safety and Health Program.

f. The Assistant Administrator for Financial Services (ABA) shall ensure that the agency’s budget request includes adequate funding for OSH program needs.

g. The Assistant Administrator for Human Resource Management (AHR) shall:

(1) Serve as the agency’s focal point for the Office of Workers’ Compensation Program (OWCP), including claims processing, case management, and reassigning workers on light duty assignments.

(2) Ensure that all FAA OSH policies, training, and procedures are compatible with established labor and employee practices and meet regulatory requirements.

Chap 1 Page 1-7 Par 12

(3) Ensure that all FAA OSH program policies are consistent with affirmative action employment programs for minorities, physically challenged, veterans, and other special emphasis groups.

(4) Ensure that OWCP information is coordinated with OSH program managers and the Federal Air Surgeon for the purpose of measuring program effectiveness for setting program priorities.

(5) Ensure that position descriptions and employment standards accurately and specifically reflect the use of PPE, training requirements, participation in medical monitoring programs, and an ability to perform safely those duties that could affect the employee’s safety and health.

(6) Make hazardous duty pay and environmental differential pay determinations, in coordination with AEE, ANS, and AAM personnel, based on hazard assessment, AHR polices, OSHA standards, and OPM regulations (if applicable).

(7) Ensure that funds are requested to administer the Workers’ Compensation Program.

(8) Ensure that management and supervisory position descriptions reflect safety responsibilities and that performance reviews measure performance in meeting occupational safety and health requirements in accordance with OSHA standards.

h. The Associate Administrator for Research and Acquisitions (ARA) shall:

(1) Ensure compliance with all standards, as identified in paragraph 9, in the design and acquisition of emerging and deployed systems/equipment and real property management.

(2) Develop procedures to incorporate the most current version of the standards referenced in paragraph 9 into the requirements documents, requests for offer, FAA acquisition management system documents, contracts, designs, and acceptance testing protocols. Integrated product teams (IPT) and product teams (PT) shall include ANS as an extended team member in their program plans.

(3) Ensure designs apply human factors, practices, and principles and reflect concerns such as, but not limited to, minimizing employee exposures, hazardous component disposal, and safe operations and maintenance by using a life cycle and systems safety approach.

(4) Establish agencywide procedures to include compliance with all standards as identified in paragraph 9 of this order.

(5) Identify and ensure correction of OSH issues and concerns for FAA’s national headquarters [Federal Office Building (FOB 10A)] and coordinate with ANS as necessary.

(a) Appoint and train collateral duty safety personnel for FOB 10A to support the agency OSH program.

(b) Implement OSH policies within FOB 10A.

i. The Office of Aviation Medicine (AAM) shall:

(1) Provide medical evaluations, monitoring, and support as required by policy.

(2) Provide policy development technical support to the Office of Environment and Energy.

(3) Make recommendations on OWCP injury claims and light duty assignments.

Page 1- 8 Chap 1 Par 12

(4) Develop procedures to maintain occupational safety and health medical surveillance records in accordance with OSHA regulations and FAA policy.

(5) Ensure that adequate funds are requested to administer the medical surveillance programs that are required by OSHA.

(6) Ensure that appropriate medical surveillance information is coordinated with OSH program managers.

j. The NAS Transition and Integration Program (ANS) within the Airway Facilities Service (AAF) shall:

(1) Manage, coordinate, and direct the implementation of the FAA OSH program across lines of business/staff office boundaries.

(2) Request, allocate, and budget for all prioritized Facilities and Equipment (F&E) OSH requirements necessary for program implementation and management. Include all areas appropriate for F&E funding across lines of business and staff offices in accordance with the 2500 budget series orders.

(3) Develop guidance and planning documents to implement the FAA OSH program.

(4) Identify and prioritize requirements for all FAA OSH training. Assist the Resources Management Program (AFZ) in developing training.

(5) Provide technical support to ensure that OSH considerations are included in the life cycle management process.

(6) Provide technical assistance as appropriate to appropriate AF organizations to ensure that OSH guidance is included in AF technical and maintenance orders and related publications.

(7) Provide technical support in the development of Acquisition Management System (AMS) implementation procedures to incorporate all standards into requirements documents, contracts (including pre-contract awards), designs, and acceptance testing protocols.

(8) Provide technical support in the development of AMS requirements documents that reflect concerns such as, but not limited to, minimizing employee exposures, hazardous component disposal, safe operations/maintenance, system safety, and human factors.

(9) Provide technical assistance as needed to all national headquarters, regional, and center organizations on OSH implementation issues.

(10)Provide periodic updates to national headquarters management on OSH program progress, potential problems, and trends.

(11)Provide technical assistance as needed to headquarters building management on matters dealing with the safety and health of headquarters personnel.

(12)Provide technical or programmatic advice and/or assistance to ARA for OSH issues related to FOB 10A as necessary.

Chap 1 Page 1-9 Par 12

k. The Spectrum Policy and Management Program (ASR) within AAF shall:

(1) Serve as the agency focal point for information about ionizing and nonionizing radiation emission characteristics of all FAA-owned or -leased equipment.

(2) Coordinate with ANS in evaluating potential health hazards associated with employee exposure to radiation emissions from FAA-owned or -leased equipment.

(3) Assist AEE in developing and revising policy on employee exposure to radiation hazards related to FAA-owned or -leased equipment.

(4) Incorporate radiation safety into frequency spectrum engineering practices and when developing telecommunications and network planning.

(5) Ensure funds are requested to conduct surveys, training, and special studies.

(6) Ensure Frequency Management Officers schedule periodic radiation surveys and coordinate the scheduled and special request surveys with the RPMES’s and/or ROSHM’s/COSHM’s.

l. The Resources Management Program (AFZ) within AAF shall:

(1) Serve as the agency’s primary focal point for development, execution, and tracking of centralized OSH training across the lines of business in accordance with priorities set by ANS.

(2) Ensure funds are requested for OSH training requirements.

13. RESPONSIBILITIES OF THE REGIONS AND CENTERS.

a. Regional Administrators, AXX-1; Director, Mike Monroney Aeronautical Center (AMC-1), and Director, William J. Hughes Technical Center (ACT-1) shall:

(1) Provide top management commitment and support for the OSH program, to include the enforcement of safety regulations.

(2) Ensure that the Centers’ (AMC and ACT responsibility only) programs address OSH requirements in the planning, funding, and operation process.

(3) Incorporate applicable OSH requirements into specifications as well as contracts for inspection, construction, maintenance, and replacement of airway systems, facilities, and equipment; and acquisition of goods and services.

(4) Designate an executive level safety and health official as the DR/CSHO based on respective region/center needs and preferences.

(5) Ensure adequate funds and resources are requested to comply with applicable OSH policies and regulations like training, travel, and PPE. These requests should be made through the appropriate line of business and according to the 2500 budget series orders.

(6) Provide OWCP information to ROSHM’s/COSHM’s and regional flight surgeons for accident prevention purposes.

Page 1-10 Chap 1 Par 13

(7) Incorporate OSH requirements into existing and future technical training courses provided by the Aeronautical Center. (AMC responsibility only.)

b. Regional Airway Facilities Division Manager, AXX-400, Facility Management Program Director, AMP-1, and Facilities Services and Engineering Program Director, ACT-600 shall:

(1) Provide top management commitment and support for the OSH program.

(2) Manage and coordinate the implementation of the region/center OSH program across division/staff office boundaries to include planning and funding functions, as applicable.

(3) Assist division/staff offices in implementing the OSH program in their organizations.

(4) Ensure region/center resource requirements for OSH programs identified by all divisions are submitted to ANS.

(5) Provide an adequate number of technically qualified staff to support the region/center OSH program.

(6) Ensure procedures are in place to respond to employee reports of imminent danger or other immediate hazard concerns to protect employee safety. (Chapter 9, Reports by Employees on Hazardous Conditions)

(7) Ensure that written guidance and procedures are in place to expedite the notification of safety-related accidents, fatalities, and incidents to the emergency operations center or facility.

c. Regional Flight Surgeons (AXX-300) shall:

(1) Implement medical surveillance requirements in their region or center in accordance with this order and any written guidance provided by stakeholders; e.g., ANS.

(2) Ensure that funding for occupational medical services, including periodic medical monitoring, is addressed in the budgetary review process or elevated to the National Occupational Medicine Surveillance Program Oversight Team (NOMSPOT) in accordance with paragraph 1206.

(3) Ensure that occupational medical monitoring services are provided to all FAA employees who have been determined by AXX-400 as meeting regulatory requirements for inclusion in the region/center medical surveillance program. When there is a disagreement on the criteria or indications for examinations, the issue shall be resolved in accordance with the region/center OSH program and AAM guidance.

(4) Review available industrial hygiene exposure monitoring and/or related job hazard analyses prior to providing medical services.

(5) Coordinate changes to the region/center medical surveillance program with AAM and

AXX-400.

(6) Provide AXX-400 with the results of employee medical monitoring for use in determining procedures to take to eliminate employee exposure to toxic and hazardous materials.

Chap 1 Page 1-11 Par 13

d. All Regional and Center Division Managers shall:

(1) Provide top management commitment and support for the agency OSH program.

(2) Implement OSH policies within their respective organization.

(3) Ensure that adequate funds and resources are requested in order to comply with applicable OSH policies and regulations like training, travel, and PPE. These requests should be made through the appropriate line of business and according to the 2500 budget series orders.

(4) Ensure all divisional programs and projects address current OSH requirements.

(5) Designate a representative as a contact point to work with the ROSHM/COSHM on OSH issues.

(6) Require supervisors to identify employee OSH training needs and provide input during the annual budget formulation.

(7) Provide appropriate representation and participation in the regional OSHECCOM.

(8) Appoint and train collateral duty safety personnel to assist in OSH program responsibilities.

14. RESPONSIBILITIES OF ALL FAA SUPERVISORS AND EMPLOYEES.

a. All Supervisors shall:

(1) Ensure that workplaces are inspected to identify and correct hazards and that completed job safety analyses (JSA) are available for appropriate work practices. Ensure that the results of the inspections and JSA’s are documented and maintained in accordance with OSHA standards.

(2) Ensure that all employees are trained in safety awareness and in safety precautions appropriate for their assigned tasks. Ensure the training records are documented and maintained in accordance with OSHA standards.

(3) Enforce safety rules and regulations and require the use of PPE when its use is dictated by job requirements.

(4) Ensure that accidents are investigated and that reports are completed to determine why they occurred. (Chapter 7, Accident Reporting and Investigation)

(5) Utilize the safety committee, collateral duty, and other occupational safety and health personnel as a source of advice and assistance.

(6) Ensure that all work-related injuries and illnesses are reported in accordance with prescribed procedures.

(7) Ensure annual inspections are conducted and documented.

(8) Provide commitment to the safety and health program.

Page 1-12 Chap 1 Par 14

b. All FAA Employees shall:

(1) Observe safe work practices, including the use of PPE, and comply with FAA and OSHA safety and health policies and standards.

(2) Promptly report unsafe and/or unhealthful working conditions, situations, work-related injuries, illnesses, and accidents to supervisors. (Chapter 9, Reports by Employees on Hazardous Conditions)

(3) Attend applicable OSH-related training sessions and committee meetings and comply with medical surveillance requirements.

(4) Provide commitment to the safety and health program.

Chap 2 Page 2-1 Par 200

CHAPTER 2. WORKPLACE INSPECTIONS, ABATEMENT PROGRAMS,

AND VARIANCES

200. GENERAL.

a. Designated OSH personnel shall inspect all FAA workplaces at least annually to ensure safe and healthful working conditions. OSH workplace inspections shall occur at appropriate times and utilize methods that preclude or minimize disruption of the FAA’s mission and operations.

b. Designated OSH personnel are:

(1) OSH Professionals: safety specialists, safety managers, safety engineers, or industrial hygienists; or equally qualified agency, military, or non-Government personnel who meet the basic qualifications of the above classifications as defined by AHR standards and recommended by the region/center occupational safety and health manager.

(2) Collateral Duty Safety and Health (CDSH) Personnel: personnel having appropriate OSH training and experience to perform general workplace safety inspections.

201. INSPECTION OF WORKPLACES. Each FAA facility, including offices, shall be inspected by technically qualified safety personnel, who possess appropriate equipment to recognize unsafe and unhealthful working conditions in that workplace. For an OSHA inspection, a “facility” is a single physical location where business is conducted or where services or operations are performed. Facility managers are responsible for ensuring each facility is inspected. Inspections may occur concurrently with regularly scheduled maintenance. Inspection findings shall be documented.

a. Workplaces and agency facilities shall be categorized as a general workplace or increased risk workplace based upon an evaluation of the operations by OSH professionals. A list shall be maintained of increased risk workplaces. For each of the increased risk workplaces, a list of associated facilities shall be identified; e.g., facility (ARTCC), workplace (battery room), location or room number (basement). The list shall be updated at least annually with the revision date documented. However, workplaces shall be added to the increased risk list as soon as it is indicated that conditions change and the risk increased; i.e., accident reports, medical monitoring results, construction projects, etc.

b. Increased risk workplaces shall be inspected at least twice a year by an OSH professional.

Regions/centers shall follow implementation guidelines established by FAA headquarters for classification of increased risk workplaces.

c. Non-FAA workplaces in which FAA personnel are present for short duration; e.g., air carrier establishments, do not require annual OSH inspections. However, provisions will be made to ensure the safety and health of FAA employees while in the contractor facility. Annual inspections are required for workplaces not owned by the FAA, in which FAA personnel are assigned on a full-time basis, e.g., ATCT.

OSH personnel will ensure inspections are conducted. The responsibilities and conditions for the inspections will be delineated in real property agreements.

d. Additional inspections may be conducted beyond those required above, in order to ensure program viability and the elimination of hazards. These inspections may be announced or unannounced.

e. Inspections shall be conducted in accordance with 29 CFR 1960 and in a manner to preclude unreasonable disruption of the operations of the workplace and shall be consistent with the established and written region/center OSH program.

f. Documentation will be prepared by the inspector for each workplace inspection and made available upon request by region/center, headquarters, or authorized employee representatives.

Page 2-2 Chap 2 Par 201

g. Documentation shall contain, at a minimum, date of inspection, deficiencies, applicable regulatory references, abatement plans, name of inspector, and any other information as required by the region/center OSH program. Inspectors are encouraged to document proactive initiatives. Inspections uncovering no findings will be documented with date of inspection and name of inspector. Electronic systems may be used as documentation to facilitate the recording of the inspection. Documentation shall be maintained in accordance with 29 CFR 1960.

h. Notices of Unsafe or Unhealthful Working Conditions will be prepared, issued, and posted in accordance with 29 CFR 1960 and consistent with the established and written region/center OSH program.

202. ABATEMENT OF UNSAFE AND UNHEALTHFUL CONDITIONS AND PRACTICES.

a. An abatement plan is required for all unsafe and unhealthful conditions found during an inspection, reported by employees, or identified through other means; i.e., accidents, construction activities, system safety analysis, etc., which cannot be corrected within 30 calendar days. Responsibilities for the abatement plan will be established by the region/center OSH program.

b. The abatement plan will contain at the least the following standard data:

(1) Date of hazard.

(2) Location of hazard.

(3) Description of hazard.

(4) Estimated hazard severity and accident probability.

(5) Interim control measures.

(6) Description of the abatement action, including estimated cost and completion date.

(7) Closeout statement, indicating completed abatement action, actual cost, and date of completed action.

c. Abatement plans will be reviewed and followed up per 29 CFR 1960.30 by designated OSH personnel and kept in a central location as stated in the region/center OSH program.

203. VARIANCES. Variances from accepted OSHA standards may be requested in certain cases.

Variances must clearly demonstrate an equivalent or greater level of employee protection.

a. Variance requests shall be reviewed in accordance with the established region/center OSH program and forwarded to ANS for initial processing. The written request will include:

(1) Description of the adverse condition.

(2) Identification of the applicable safety and health standard.

(3) Rationale for noncompliance.

(4) Description of the proposed alternative action.

Chap 2 Page 2-3 Par 203

(5) Explanation of how the alternative action will provide equivalent or greater protection.

(6) Description of interim protective measures until a decision is made by Washington headquarters and the Secretary of Labor.

b. ANS will review the variance request for adequacy and recommend whether or not it should be forwarded to the Secretary of Labor. ANS will forward the request to AEE for review and approval by the DASHO and official transmittal to the Secretary of Labor.

c. Requests not meeting equivalent protection criteria shall be returned by the office denying the request to the originator with an explanation for nonapproval.

Chap 3 Page 3-1 Par 300

CHAPTER 3. SAFETY AND HEALTH ORGANIZATION

300. GENERAL ORGANIZATION. An effective safety and health organization shall provide the roles, responsibilities, and authorities necessary to furnish each FAA worker with conditions of employment and a workplace free from recognized hazards. The organizational roles, responsibilities, and authorities shall be specified and implemented and periodically reviewed and revised as necessary.

a. Communications. Safety and health responsibilities must be defined in a formal statement and communicated so that managers, personnel, and safety and health staff understand their responsibilities.

b. Formal Organization Systems. Job descriptions of safety and health personnel shall clearly delineate responsibilities and reflect existing duties. Safety and health performance measures shall be job specific, and staff functional performance shall be evaluated during performance reviews.

c. Staffing. Full-time and collateral safety and health personnel shall be assigned to execute the safety and health program adequately. The operation unit’s total safety and health mission, goals, and objectives must be considered in determining the required number of personnel.

301. REGION/CENTER SAFETY AND HEALTH PROGRAM. Each region/center organization’s safety and health program will have standard safety and health program functions and tasks as part of the normal daily routine. The elements of a comprehensive safety and health program shall include:

a. Principal staff advisors, consultants, and coordinators for planning, organizing, directing, and evaluating region/center safety and health efforts.

b. Guidance for developing and implementing occupational safety and health plans and procedures according to OSHA regulations and FAA policy.

c. Policies and procedures to be used by regional and center managers and supervisors for unique activities.

d. Resources necessary to perform the OSH program.

e. Procedures to obtain professional assistance to eliminate unsafe or unhealthful conditions.

f. Procedures to assist supervisors in carrying out their safety and occupational health responsibilities.

g. Procedures for obtaining technical assistance in accident investigation and reporting according to FAA policy.

h. Accident data collection, analysis, and document preparation procedures.

i. A method to track completion of corrective measures or recommendations as appropriate to ensure a safe and healthful workplace.

j. Procedures to ensure safe practices and physical standards are incorporated into operating manuals, procedures, directives, and plans and that the documents are kept current.

k. Procedures for reviewing emergency plans.

l. Occupational safety and health training at all levels.

Page 3-2 Chap 3 Par 301

m. Close coordination with other FAA divisions and branches on safety-related issues.

n. Requirements for routine inspections and evaluations of safety programs and activities in accordance with chapter 1.

o. Procedures for performing planning and in-process engineering reviews for operations impacting worker OSH programs.

p. Liaison with counterparts in other Federal, state, or local agencies, ensuring cooperation on mutual interest issues.

q. Occupational safety and health reference material.

r. Requirements for membership on planning boards, ensuring existing and potential occupational safety and health issues are addressed.

302. POLICIES AND PROCEDURES.

a. The FAA employee safety and health program shall include clear written policies and procedures that provide appropriate direction and guidance. FAA policies and procedures shall be accessible to all personnel. Copies of safety and health standard operating procedures shall be available at each workplace, or, at a minimum, a central location, on the Internet, or on E-mail.

b. Routine procedural reviews shall be conducted as needed for changes in internal procedures or as a result of changes in safety and health regulations or FAA directives.

c. The FAA encourages the full support and participation of each employee in the Occupational Safety and Health Program. No employee shall be subject to discrimination, reprisal, or restraint as a result of his or her participation in the FAA Occupational Safety and Health Program.

303. PLANNING AND DECISIONMAKING PROCESS.

a. Each operating level shall systematically prepare budgets and financial plans to ensure appropriate financial and human resources are available to implement the OSH program.

b.…