Attachment 5 Project Division 1 Specifications.pdf

Re-Roof

Building 300

Project Specifications

Defense Logistics Agency

Defense Distribution Center, Susquehanna New Cumberland, PA

January 2021 Installation Support (DM-FSI)

Re-Roof Building 300

Specification Table of Contents

Appendix 1 – Existing Photos

Appendix 2 – Asbestos Inspection Report

SECTION SPECIFICATION TITLE

01 11 00 Summary of Work 01 14 00 Work Restrictions 01 32 01.00 10 Project Schedule 01 33 00 Submittal Procedures 01 35 26 Government Safety Requirements 01 45 00.10.20 Quality Control for Minor Construction 01 78 00 Closeout Submittals 01 50 00 Temporary Construction Facilities and Controls 02 41 00 Demolition 02 82 14.00 20 Asbestos Hazard Contol Activities 06 10 00 Rough Carpentry 07 22 00 Roof and Deck Insulation 07 53 23 EPDM (Ethylene-Propylene-Diene-Monomer) Roofing 07 60 00 Flashing and Sheet Metal 07 92 00 Joint Sealant 23 07 00 Thermal Insulation for Mechanical Systems

Project Specifications Defense Distribution Center, Susquehanna New Cumberland. PA

SECTION 01 11 00 – Summary of Work Page 1 of 8

SECTION 01 11 00

SUMMARY OF WORK

08/11

TABLE OF CONTENTS

1.1 REFERENCES

1.2 DEFINITIONS

1.3 SUBMITTALS

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.4.1 Project Description

1.4.2 Location

1.5 WORK RESCHEDULING

1.6 PROJECT ENVIRONMENTAL GOALS

1.6.2 Independent Verification

1.7 OCCUPANCY OF PREMISES

1.8 EXISTING WORK

1.9 ON-SITE PERMITS

1.9.1 Utility Outage Requests and Utility Connection Requests

1.9.2 Digging, Welding, and Burning Permits

1.10 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

1.11 SALVAGE MATERIAL AND EQUIPMENT

SECTION 01 11 00 – Summary of Work Page 2 of 8

SECTION 01 11 00

SUMMARY OF WORK

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GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E2114 (2008) Standard Terminology for Sustainability Relative to the

Performance of Buildings

GREEN BUILDING INITIATIVE (GBI)

Green Globes (2004) Green Globes(™) US Green Building Rating System

U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA)

Energy Star (1992; R 2006) Energy Star Energy Efficiency Labeling System

U.S. GREEN BUILDING COUNCIL (USGBC)

LEED NC (2009) Leadership in Energy and Environmental Design(tm) New

Construction Rating System

1.2 DEFINITIONS

Definitions pertaining to sustainable development are as defined in ASTM E2114, Section 01 57 19.00 20, TEMPORARY ENVIRONMENTAL CONTROLS, and as specified.

"Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

"Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, daylighting, and views.

"Operational performance" is the functional behavior of the building as a whole or of the building components.

"Sustainability" is the balance of environmental, economic, and societal considerations.

1.3 SUBMITTALS

SECTION 01 11 00 – Summary of Work Page 3 of 8

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. The following shall be submitted in accordance with Section 01 33 00, SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals Construction Sequence; G

SD-07 Certificates Energy Performance Rating; G

1.4 WORK COVERED BY CONTRACT DOCUMENTS

The work includes but not limited to removing and disposal of the existing single-ply insulated roof system and installing a new single ply insulated roof system complete and useable including new edge flashing, and roof drainage at Building 300. Refer to attached contract drawing for complete scope of work.

The work shall be located at Defense Distribution Center Susquehanna in New Cumberland, PA and for locations within a 20 mile radius of the Installation. Refer to the Contract Drawings provided in the RFP and individual projects (as issued by Task Order) for specific location(s) on site for the work.

1.5 WORK RESCHEDULING

Normal duty hours for work shall be from 0700 to 1530, Monday through Friday excluding all federal holidays. Requests for work off hours shall require written approval from the Contracting Officer no less than 15 working days in advance of the proposed work period unless otherwise noted on the Contract drawings.

1.6 PROJECT ENVIRONMENTAL GOALS

Contractor shall distribute copies of the Environmental Goals to each subcontractor and the Contracting Officer. The overall goal for design, construction, and operation is to produce a building that meets the functional program needs and incorporates the principles of sustainability. Specifically:

Preserve and restore the site ecosystem and biodiversity; avoid site degradation and erosion. Minimize offsite environmental impact.

Use the minimum amount of energy, water, and materials feasible to meet the design intent.

Select energy and water efficient equipment and strategies.

Use environmentally preferable products and decrease toxicity level of materials used.

Use renewable energy and material resources.

SECTION 01 11 00 – Summary of Work Page 4 of 8

Optimize operational performance (through commissioning efforts) in order to ensure energy efficient equipment operates as intended. Consider the durability, maintainability, and flexibility of building systems.

Manage construction site and storage of materials to ensure no negative impact on the indoor environmental quality of the building.

Reduce construction waste through reuse, recycling, and supplier take-back.

Provide work consistent with drawings in order to meet Energy Star in accordance with design.

1.7 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area.

Before work is started, the Contractor shall arrange with the Contracting Officer Representative (COR) a Construction Sequence detailing the sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways required to successfully execute the work. This sequence shall be provided in writing and shall be approved by the COR prior to the start of any work. See Section 01 32

01.00 10, PROJECT SCHEDULE for further details.

1.8 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

Repair or replace portions of existing work which have been damaged or altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.9 ON-SITE PERMITS

Work shall be scheduled to hold outages to a minimum.

Requests for utility outages and connections shall be made in writing to the COR at least 15 working days in advance of the time required. Each request shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

SECTION 01 11 00 – Summary of Work Page 5 of 8

ACTIVITY SUBMISSION DATE SUBMISSION FORM

Digging / Excavation 10 working days prior to work Dig Permit COR will supply when requested.

Confined Space Entry Daily (12 hours maximum) Confined Space Entry Permit

Hot Work Daily Hot Work Permit

Issued by Fire Department when requested.

Utility Outage 15 working days N/A

Permits shall be posted at a conspicuous location in the construction area. Burning of trash or rubbish is not permitted on project site.

1.10 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

Unless otherwise notified by the Contracting Officer, the Contractor, with his own forces, shall transport all Government furnished equipment / materials described in the Task Order.

The equipment/materials will be transported from the Government storage area to the work site indicated on the Task Order.

1.11 SALVAGE MATERIAL AND EQUIPMENT

Materials and equipment to be salvaged as identified by the contract documents shall remain the property of the Government. The salvaged property shall be segregated, itemized, delivered, and off-loaded at the Government designated storage area located on the Defense Distribution Center Susquehanna site.

Contractor shall maintain property control records for material or equipment designated as salvage. Contractor's system of property control may be used if approved by the Contracting Officer. Contractor shall be responsible for storage and protection of salvaged materials and equipment until receipt and acceptance of salvage material by the COR. Salvaged material under the Contractor’s control that is damaged prior to turnover to the Government shall be replaced by the Contractor at Contractor’s expense. Salvage material shall be documented on Form DD 250 and DD250C (continuation if necessary). A copy of this form is attached and shall be made electronically available by the COR. Instructions for the proper preparation of this form can be found at the following link, Part 4:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/DFARSApxF.htm

PRODUCTS

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/DFARSApxF.htm

SECTION 01 11 00 – Summary of Work Page 6 of 8

Not Used

EXECUTION

Not used.

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SECTION 01 11 00 – Summary of Work Page 7 of 8

SECTION 01 11 00 – Summary of Work Page 8 of 8

Section 01 14 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

11/11

TABLE OF CONTENTS

GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 SPECIAL SCHEDULING REQUIREMENTS

1.3.1 Materials, Equipment, and Personnel

1.3.2 Active facility

1.3.3 Construction Interruptions

1.3.4 Scheduling Interruptions

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

1.4.2 Working Hours

1.4.3 Work Outside Regular Hours

1.4.4 Occupied and Existing Buildings

1.4.5 Utility Cutovers and Interruptions

PRODUCTS

EXECUTION

Section 01 14 00 Page 2

SECTION 01 14 00

WORK RESTRICTIONS

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GENERAL

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

Defense Logistics Agency DLA Physical Security Manual

Defense Distribution Center Susquehanna – Installation Access Policy

Defense Distribution Center Susquehanna – Image Capturing Device Policy

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. The following shall be submitted in accordance with Section 01 33 00, SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals List of Contact Personnel; G Completed Contractor and Visitor Badge Request Form – (Long Form); G DDSP Security Information – (Long Form); G Camera Pass Request Form; G

1.3 SPECIAL SCHEDULING REQUIREMENTS

Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

The activity at the facility under construction will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

Section 01 14 00 Page 3

Permission to interrupt any active roads, railroads, and/or parking areas must be requested in writing a minimum of 15 working days prior to the desired date of interruption. In addition, work that will impact existing employee workspaces or material storage areas, etc. shall require a minimum additional advance notification not less than (15) working days in advance of the proposed activities. Coordinate all activities through the Contracting Officer Representative.

The work under this Contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the Construction Schedule each factor which constitutes a potential interruption to operations.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

Ensure that Contractor personnel employed on the activity become familiar with and obey activity regulations including Safety, Fire, Traffic and Security Regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials should be outside of peak traffic hours (0630 to 0800 and after 1530) unless otherwise approved by the Contracting Officer. Wear Hard Hats, Safety Shoes, Reflective Vests, and Eye Protection at all times in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. All Contractor equipment and vehicles must be properly identified with their company name and company logo.

Provide a list of contact personnel for the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency by the Contracting Officer Representative. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

Contractor ID Badges

All badges are the property of the United States government. Badges must be displayed at all times while on the installation unless prohibited by safety concerns. Badges will not be photographed or copied and will not be displayed off the installation. Any lost or stolen badges will be reported to the COR and Installation Security immediately. The Contractor will ensure that all badges are returned to the Pass and ID office upon the termination of the contract or individual employees.

All persons, with the exception of delivery truck drivers and persons possessing valid Government Common Access Cards (CACs), entering the Installation must obtain an Identification Badge from Security, Pass and ID. All contractors will receive a badge for the

Section 01 14 00 Page 4 duration of the contract. The construction contractor shall follow the below procedures to obtain and renew Identification Badges for all direct hire and subcontractor employees and visitors:

(1) Complete a Contractor and Visitor Badge Request (noted as Attachment D) for short term passes less than 30 days or DDSP Security Information (noted as Attachment C) for long term passes more than 90 days. Example copies of these passes are provided at the end of this section.

(2) Submit completed Badge Request forms to the Contracting Officer Representative a minimum of 2 working days prior to arrival on-site.

(3) Electronic copies of these forms are available from the COR and must be used for badge requests. Badge request forms contain Personally Identifiable Information (PII) and must therefore be transmitted over the Internet encrypted. Encrypted forms require a password for access to the form. The COR will provide the password with the encrypted form when the form is delivered for use.

Installation Access

(1) Obtaining Contractor ID Badge

Contractor personnel shall enter the Installation at Post #3 off of Old Depot Road and go to the Pass & ID Building located just inside the Installation Entrance.

Personnel shall acquire their ID Badges at the Pass & ID Building. The hours of operation for Pass and ID is 0700 to 1500. Contractor personnel that have not submitted either the Contractor and Visitor Badge Request From or the DDSP Security Information Form (described above) through the COR will not be issued ID Badges or granted access to the Installation.

(2) Privately Owned Vehicles (POVs)

POVs transporting Contractor personnel may enter the Installation via Post 3 off Old Depot Road, provided they are not transporting tools, equipment, or supplies.

All persons in Contractor vehicles are required to show ID Badges at the ID Check Stations. All vehicles entering the Installation at Post 3 are subject to random vehicle search procedures.

(3) Contractor and Construction Vehicles

Contractors driving any form of vehicle designed to carry tools, equipment, supplies, or materials necessary for the work are required to enter the installation via Post 4 off of Old York Road (at Normandy Drive). All persons in Contractor vehicles are required to show ID Badges at the Vehicle Search Area. All vehicles entering the Installation at Post 4 are subject to vehicle search procedures.

Construction Deliveries

Section 01 14 00 Page 5

Deliver equipment and materials to the site in an undamaged condition. Material that is deemed to be damaged or defective by the Contracting Officer Representative from manufacturing, during shipment, or while on-site shall be replaced at the Contractor's expense. Equipment and materials that are deemed to be damaged or defective shall be removed and properly disposed of by the Contractor. New equipment and materials shall be utilized to replace rejected materials or equipment.

Contractors shall receive material and equipment at their own facility and transport this equipment to the Installation and project site themselves. Government is not responsible for damage to material and equipment shipped directly to the Installation. Contractor must be present to accept shipment of material directly to the Installation. Material that is shipped to the main warehouse (Building 2001) can easily be lost in the midst of the large volume of material constantly moving through the receiving warehouse. Material that is shipped to the Installation and subsequently lost shall be replaced at the Contractors expense.

All contractor deliveries shall enter the Installation at Post 4. To avoid delays at Post 4, deliveries should be scheduled to arrive after 0800 whenever possible. The Construction Contractor shall follow the following procedure for all deliveries (including pick-ups at the construction site):

(1) After being processed by DLA Police in the Post 4 Vehicle Search Area, Delivery Vehicles are directed to proceed onto the Installation and into the vehicle holding area where they must wait for an authorized member of the Construction Contractor to escort them from Post 4 to the construction site. The Construction Contractor’s Site Supervisor is responsible for coordinating all material deliveries and providing all required vehicle escorts. Upon completion of material delivery, the Construction Contractor is responsible for escorting the delivery vehicle back to Post 4 to exit the Installation.

Delivery Escort Authorization

Personnel that intend to escort deliveries arriving at Gate 4 to the construction site will require special annotation on their contractor badges to enable this activity. Contractors may provide up to 2 names of persons authorized to escort their deliveries on the depot.

If the contractor intends to use subcontractors, each sub-contractor is authorized to have one (1) person designated as an escort for their deliveries. To obtain this authorization, place a stamp (electronically added) to the top of either the Contractor or Visitor Badge Request for short term passes or DDSP Security Information for long term passes with the words: “Authorization Request for Construction Delivery Escort”. This stamp should be displayed prominently on the top of the sheet to assure that security personnel do not miss this annotation.

Cameras may be possessed and operated by authorized persons only. To obtain a Camera Pass, the Contractor must provide the following information to the COR:

Section 01 14 00 Page 6

Camera Pass Request Form (attached) shall be provided to the contractor by the COR.

The COR will validate the Contractor’s request information and forward the Camera Pass Request Form to Installation Security. If approved, the COR will notify the Contractor that a Camera Pass can be obtained at the Pass & ID Building. Camera Pass requests shall be kept to a minimum and limited to Prime Contractor personnel only. A Camera Pass must be in the possession of the person taking the photographs at all times and presented whenever requested by Government personnel. Failure to maintain or loss of Camera Passes must be reported to COR for action. Installation Security will be notified as necessary by the COR. Personnel found to be in the possession of photographic equipment without the proper documentation will have their equipment confiscated, contents reviewed and returned upon their departure of the Installation or other arrangements will be made.

Only Digital Still Cameras should be used. Cell phones and tablets are NOT authorized under any circumstances for taking photographs.

All images captured on digital cameras must be reviewed by Installation Security prior to removing the Camera from the Installation. Cameras must be brought to the Public Safety Facility, Building 911, on J Avenue at the end of each work day and surrendered to Installation Security Staff for review. Any images found to contain images of unauthorized items or areas will be deleted prior to return to Contractor personnel.

Do not take pictures of Contractor or Government Employee ID Badges, identification signs, certain stored materials (as clarified by the COR), security hardware, fire suppression systems, utilities fixtures, or other areas, facilities, or improvements unless images of such are specifically required by the project.

The Contractor must provide to the Contracting Officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract

All testing equipment, containing a radioactive source, must be operated in accordance with an approved radioactive equipment plan. This plan must be submitted to the Contracting Officer and approved prior to bringing the equipment unto the Installation. A different radioactive equipment plan will be required for each different type of equipment, type of radioactive source, or size of radioactive source. A data sheet of for each piece of new radioactive equipment must be submitted to the Contracting Officer. The data sheet must contain the following information:

Name of equipment.

Name and address of equipment manufacturer.

Type and size of radiation source.

Section 01 14 00 Page 7

The location of the installed radioactive equipment (i.e. building no., floor, code/shop area).

Regular working hours must consist of an 8-1/2 hour period, between 0700 and 1530, Monday through Friday, excluding Government holidays.

Work outside regular working hours requires Contracting Officer Representative approval.

Make application 15 working days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours.

During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer Representative. The Contractor shall coordinate its efforts to make all utility cutovers outside normal working hours or on Saturdays, Sundays, to the greatest extent possible to minimize impact to existing operations unless directed otherwise.

The Contractor may be working in and around existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer Representative.

The existing buildings and their contents must be kept secure at all times. The Contractor shall provide temporary closures as required to maintain security as directed by the Contracting Officer Representative.

The Contractor shall provide dust covers or protective enclosures to protect existing work that remains and Government material located in the work area during the construction period.

The Contractor shall relocate movable furniture away from the Contractor's working areas required to perform the work, protect the furniture, and replace the furniture in its original location upon completion of the work. Leave attached equipment in place, and protect it against damage, or temporarily disconnect, relocate, protect, and reinstall it at the completion of the work.

Section 01 14 00 Page 8

PRODUCTS

EXECUTION

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Section 01 14 00 Page 9

AUTHORIZATION REQUEST FOR CONSTRUCTION DELIVERY ESCORT

This electronic stamp is to be provided Only for Escort Requests. See paragraph 14.1.2.d above.

Section 01 14 00 Page 10

AUTHORIZATION REQUEST FOR CONSTRUCTION DELIVERY ESCORT

This electronic stamp is to be provided Only for Escort Requests. See paragraph 14.1.2.d above.

Section 01 14 00 Page 11

SECTION 01 32 01-00 10 – Project Schedule Page 1 of 22

SECTION 01 32 01.00 10

PROJECT SCHEDULE

02/15

TABLE OF CONTENTS

1.1 REFERENCES

1.2 SUBMITTALS

1.3 PROJECT SCHEDULER QUALIFICATIONS

2.1 SOFTWARE

3.1 GENERAL REQUIREMENTS

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

SECTION 01 32 01-00 10 – Project Schedule Page 2 of 22

3.4 PROJECT SCHEDULE SUBMISSIONS

3.5 SUBMISSION REQUIREMENTS

3.6 PERIODIC SCHEDULE UPDATE MEETINGS

3.7 WEEKLY PROGRESS MEETINGS

SECTION 01 32 01-00 10 – Project Schedule Page 3 of 22

3.8 REQUESTS FOR TIME EXTENSIONS

3.9 FAILURE TO ACHIEVE PROGRESS

3.10 DIRECTED CHANGES

SECTION 01 32 01-00 10 – Project Schedule Page 4 of 22

SECTION 01 32 01.00 10

PROJECT SCHEDULE

02/15

GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AACE INTERNATIONAL (AACE)

AACE 29R-03 (2011) Forensic Schedule Analysis

AACE 52R-06 (2006) Time Impact Analysis - As Applied in Construction

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Administration -- Progress, Schedules, and Network Analysis

Systems

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. The following shall be submitted in accordance with Section 01 33 00, SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals Project Schedule; G

1.3 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the project schedule and all required updating and production of reports. The authorized representative must have a minimum of two (2)-years’ experience scheduling construction projects similar in size and nature to this project with scheduling software that meets the requirements of this specification. Scheduling representative must have a comprehensive knowledge of CPM scheduling principles and applications. Designate an authorized representative to be responsible for the preparation of the schedule and all required updating (activity status) and preparation of reports.

PRODUCTS

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

SECTION 01 32 01-00 10 – Project Schedule Page 5 of 22

The Government intends to use Microsoft Project 2010.

Scheduling software used by the contractor must be commercially available from the software vendor for purchase with vendor software support agreements available. The software routine used to create the required electronic file must be created and supported by the software manufacturer.

If MS Project 2010 is selected for use, provide the "mpp" export file in a version of Project importable by the Government’s system.

If the contractor chooses software other than MS Project 2010, that is compliant with this specification, provide for the Government's use, two licenses, two computers, and training for two Government employees in the use of the software. These computers will be stand-alone and not connected to Government network. Computers and licenses will be returned at project completion.

EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to FAR Clause 52.236- 15, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel must actively participate in its development. Subcontractors and suppliers working on the project must also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool. Use the Critical Path Method (CPM) of network calculation to generate all Project Schedules. Prepare each Project Schedule using the Precedence Diagram Method (PDM).

value of the CLIN.

Activity cost loading must be reasonable and without front-end loading. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

SECTION 01 32 01-00 10 – Project Schedule Page 6 of 22

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial, or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the Contracting Officer directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the Contracting Officer may withhold ten (10) percent of pay request amount from each payment period until such revisions to the project schedule have been made.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

Develop the Project Schedule to an appropriate level of detail to address major milestones and to allow satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have activity durations greater than twenty (20) work days.

The schedule must include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days. A typical procurement sequence includes the string of activities: submit, approve, procure, fabricate, and deliver.

The following activities/tasks must be included in the initial project schedule and must be properly updated through the life of the project:

Submission, review and acceptance of SD-01 Preconstruction Submittals (individual activity for each).

Long procurement activities.

Submission and approval of O & M manuals.

Submission and approval of as-built drawings.

SECTION 01 32 01-00 10 – Project Schedule Page 7 of 22

Submission and approval of DoD Form DD1354 data and installed equipment lists (when applicable).

Submission of Testing and Air Balancing (TAB) specialist design review report (when applicable).

Submission and approval of TAB report (when applicable).

Submission and approval of fire protection specialist (when applicable).

Submission and approval of Building Commissioning Plan, test data, and reports. Prepare a schedule with integrated logic associated with testing and commissioning of mechanical systems. The schedule shall be at a level of detail consistent with contract commissioning requirements. All tasks associated with all building testing and commissioning will be completed prior to submission of building commissioning report and subsequent contract completion.

Air and water balancing (when applicable).

Building commissioning - Functional Performance Testing

Controls testing plan submission (when applicable).

Controls testing (when applicable).

Performance Verification testing (when applicable).

Other systems testing, if required.

Contractor's pre-final inspection.

Correction of punch list from Contractor's pre-final inspection.

Government's pre-final inspection.

Correction of punch list from Government's pre-final inspection.

Final inspection.

Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE), and NTP for phasing requirements.

Use the activity coding structure defined in the Standard Data Exchange Format (SDEF) in ER 1-1-11, Appendix A. This exact structure is mandatory, even if some fields are not used. A

SECTION 01 32 01-00 10 – Project Schedule Page 8 of 22 template SDEF compatible schedule backup file (sdef.prx) is available on the QCS website:

http://rms.usace.army.mil/. The SDEF format is as follows:

SDEF Format

Field Activity Code Length Description

1 WRKP 3 Workers per Day

2 RESP 4 Responsible Party (e.g. GC, subcontractor, USACE)

3 AREA 4 Area of Work

4 MODF 6 Modification or REA number

5 BIDI 6 Bid Item (CLIN)

6 PHAS 2 Phase of Work

7 CATW 1 Category of Work

8 FOW 20 Feature of Work (used up to 20 characters in length)*

*Some systems require that FEATURE OF WORK values be placed in several activity code fields. The notation shown is for Primavera P6. Refer to the specific software guidelines with respect to the FEATURE OF WORK field requirements.

Assign Workers per Day for all field construction or direct work activities, if directed by the Contracting Officer. Workers per day shall be the average number of workers expected each day to perform a task for the duration of that activity.

Assign responsibility code for all activities to the Prime Contractor, Subcontractor(s), or Government agency responsible for performing the activity.

Activities coded with a Government Responsibility code include, but are not limited to:

(1) Government approvals

(2) environmental permit approvals by State regulators

(3) GFE

SECTION 01 32 01-00 10 – Project Schedule Page 9 of 22

(4) NTP for phasing requirements.

Activities cannot have more than one Responsibility Code. All activities not identified as a Government responsibility shall be assigned to the Prime Contractor or Subcontractor responsible to perform the work. Examples of “other” responsibilities include:

(1) ELEC (for the electrical subcontractor)

(2) MECH (for the mechanical subcontractor)

(3) GOVT (for USACE).

Activities cannot have more than one Work Area Code. Not all activities are required to be Work Area coded. A lack of Work Area coding indicates the activity is not resource or space constrained. Unacceptable code values are abbreviations of the names of subcontractors.

Assign Work Area codes to activities based upon the work area in which the activity occurs.

Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew, from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include:

(1) Different areas within a floor of a building

(2) Different floors within a building

(3) Different buildings within a complex of buildings.

Activities shall not have more than one Work Area Code.

Not all activities are required to be Work Area coded. A lack of Work Area coding will indicate the activity is not resource or space constrained. For projects that do not require the Contractor to work in multiple areas of a building or multiple building on the Installation, work area coding may not be necessary.

Assign a Modification Number Code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by Contracting Officer. Key all Code values to the Government's modification numbering system. An activity can have only one Modification Number Code.

Assign a Bid Item Code to all activities using the Contract Line Item Schedule (CLIN) to which the activity belongs, even when an activity is not cost loaded. An activity can have only one BIDI Code.

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Assign Phase of Work Code to all activities. Examples of phase of work are:

Procurement phase Construction phase

Each activity can have only one Phase of Work code.

Code proposed fast track construction phases proposed by the Contractor to allow filtering and organizing the schedule by construction packages.

If the contract specifies construction phasing with separately defined performance periods, identify a Phase Code to allow filtering and organizing the schedule accordingly.

Assign Category of Work Code to all Activities based upon the category of work to which the activity belongs. Category of Work Code must include, but is not limited to:

Permits Construction submittals Construction submittal approvals Acceptance Procurement Fabrication Delivery Weather Sensitive Installation Non-Weather Sensitive Installation Start-Up Test and Turnover

Each activity can have no more than one Category of Work Code.

Assign a Feature of Work Code to appropriate activities based on the Definable Feature of Work to which the activity belongs based on the approved QC plan.

Definable Feature of Work is defined in Section 01 45 00.00 10 QUALITY CONTROL. An activity can have only one Feature of Work Code.

Milestone activities are to be used for significant project events including, but not limited to

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Project phasing Project start End activities Interim completion dates

The use of artificial float constraints such as "zero free float" or "zero total float" are prohibited.

Mandatory constraints that ignore or effect network logic are prohibited. No constrained dates are allowed in the schedule other than those specified herein. Submit additional constraints to the Contracting Officer for approval on a case by case basis.

The first activity in the project schedule must be a start milestone titled

"NTP Acknowledged," which must have a "Start On" constraint date equal to the date that the NTP is acknowledged.

The last activity in the schedule shall be a finish milestone titled "End Project."

The project schedule must be constrained to the Contract Completion Date in such a way that if the schedule calculates an early finish, then the float calculation for "End Project" milestone reflects positive float on the longest path. If the project schedule calculates a late finish, then the "End Project" milestone float calculation reflects negative float on the longest path. The Government is under no obligation to accelerate Government activities to support a Contractor's early completion.

Start Phase

Use a start milestone as the first activity for a project phase. The start milestone shall be called "Start Phase X" where "X" refers to the phase of work.

End Phase

Use a finish milestone as the last activity for a project phase. Call the finish milestone "End Phase X" where "X" refers to the phase of work.

Schedule activities on a Calendar to which the activity logically belongs. Develop calendars to accommodate any contract defined work period such as a 7-day calendar for Government Acceptance activities, concrete cure times, etc. Develop the default Calendar to match the physical work plan with non-work periods identified including weekends and holidays.

Develop Seasonal Calendar(s) and assign to seasonally affected activities as applicable.

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If an activity is weather sensitive it should be assigned to a calendar showing non-work days on a monthly basis, with the non-work days selected at random across the weeks of the calendar, using the anticipated days provided in the contract clause TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. The assignment of the non-work days should be over a seven-day week since weather records are compiled on seven-day weeks, which will cause some of the weather related non-work days to fall on weekends.

Only two (2) open ended activities are permitted:

Start Project (or NTP Acknowledged) must have no predecessor logic

End Project must have no successor logic.

Predecessor open ended logic may be allowed in a time impact analyses upon the Contracting Officer's approval.

Actual Start and Finish dates must not automatically update with default mechanisms included in the scheduling software. Updating of the percent complete and the remaining duration of any activity must be independent functions. Disable program features that calculate one of these parameters from the other. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process must match those dates provided in the Contractor Quality Control Reports. Failure to document the AS and AF dates in the Daily Quality Control report will result in disapproval of the Contractor's schedule.

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer Representative. Propose logic corrections to eliminate all out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Correct out of sequence progress that continues for more than two update cycles by logic revision, as approved by the Contracting Officer Representative.

Do not delete activities from the project schedule or add new activities to the schedule without approval from the Contracting Officer. Activity ID and description changes are considered new activities and cannot be changed without Contracting Officer approval.

Activity Original Durations (OD) must be reasonable to perform the work item. OD changes are prohibited unless justification is provided and approved by the Contracting Officer.

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Lags must be reasonable as determined by the Government and not used in place of realistic original durations, must not be in place to artificially absorb float, or to replace proper schedule logic.

Leads (negative lags) are prohibited.

Start to Finish (SF) relationships are prohibited.

Schedule calculations must retain the logic between predecessors and successors ("retained logic" mode) even when the successor activity(s) starts and the predecessor activity(s) has not finished (out-of-sequence progress). Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") are not be allowed.

Update the percent complete for each activity started, based on the realistic assessment of earned value. Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete to allow for proper schedule management.

Update the remaining duration for each activity based on the number of estimated work days it will take to complete the activity. Remaining duration may not mathematically correlate with percentage found under paragraph entitled Percent Complete.

Cost load the "Correction of punch list from Government pre-final inspection" activity(ies) not less than 1 percent of the present contract value. Activity(ies) may be declared 100 percent complete upon the Government's verification of completion and correction of all punch list work identified during Government pre-final inspection(s).

As-Built Drawings

If there is no separate contract line item (CLIN) for as-built drawings, cost load the "Submission and approval of as-built drawings" activity not less than $35,000 or 1 percent of the present contract value, which ever is greater, up to $200,000. Activity will be declared 100 percent complete upon the Government's approval.

O & M Manuals

Cost load the "Submission and approval of O & M manuals" activity not less than $20,000.

Activity will be declared 100 percent complete upon the Government's approval of all O & M manuals.

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Paragraph applicable to contracts with clause entitled TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. Reflect the number of anticipated adverse weather delays allocated to a weather sensitive activity in the activity's calendar.

An Early Completion Schedule is an Initial Project Schedule (IPS) that indicates all scope of the required contract work will be completed before the contractually required completion date.

No IPS indicating an Early Completion will be accepted without being fully resource-loaded (including crew sizes and manhours) and the Government agreeing that the schedule is reasonable and achievable.

The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data CD/DVD, reports, and network diagrams required for each submission are contained in paragraph 3.5 entitled SUBMISSION

REQUIREMENTS.

Within 15 calendar days after the NTP is acknowledged submit the Preliminary Project Schedule defining the planned operations detailed for the first 90 calendar days for approval.

The approved Preliminary Project Schedule will be used for payment purposes not to exceed 90 calendar days after NTP. Completely cost load the Preliminary Project Schedule to balance the contract award CLINS shown on the Price Schedule. The Preliminary Project Schedule may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required plan and program preparations, submissions, and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan).

Activity code any activities that are summary in nature after the first 90 calendar days with Bid Item (CLIN) code (BIDI), Responsibility Code (RESP) and Feature of Work code (FOW).

Submit the Initial Project Schedule for approval no later than the Preconstruction Meeting.

The schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. Cover in the preliminary construction schedule the entire construction effort with as much detail as is known at the time but, as a minimum, include all construction start and completion milestones, and detailed construction activities, including all activity coding and cost loading. The approved Initial Project Schedule will be used for payment purposes. Completely cost load the Initial Project

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Schedule to balance the contract award CLINS shown on the Schedule of Values. No payment will be made for work items not fully detailed in the Project Schedule.

Update the Project Schedule on a regular basis, monthly at a minimum. Provide a draft Periodic Schedule Update for review at the schedule update meetings as prescribed in the paragraph 3.6, entitled PERIODIC SCHEDULE UPDATE MEETINGS. These updates will enable the Government to assess Contractor's progress.

Update information including Actual Start Dates (AS), Actual Finish Dates (AF), Remaining Durations (RD), and Percent Complete is subject to the approval of the Government at the meeting.

AS and AF dates must match the date(s) reported on the Contractor's Quality Control Report for an activity start or finish.

3.5 SUBMISSION REQUIREMENTS

Submit the following items for the Initial Schedule and every Periodic Schedule Update throughout the life of the project:

Provide Initial Schedule and Periodic Schedule updates in both PDF format and in the format of the scheduling software being used for the project. Electronic files may be mailed on data CD/DVDs or provided via email (preferred). Schedule updates of shall be provided throughout the life of the project. Label each CD/DVD indicating the type of schedule (Preliminary, Initial, or Update – indicate date), full contract number, Data Date and file name. Each schedule shall have a unique file name and use the project specific settings.

Email updates shall include the same information within the note for the purpose of tracking updates through the life of the project.

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Include only those project schedule changes in the schedule submission that have been previously approved by the Contracting Officer.

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The Contractor shall provide schedule updates no less than once a month (if necessary) and more frequently if warranted by project complexity, changes in project scope, or if requested by the Contracting Officer. Frequency of reporting shall be defined in the contract documents.

Daily report shall be assembled and submitted to the Contracting Officer Representative on a weekly basis. The daily report shall include the following reported daily:

A list of all activities sorted according to activity number.

Project Milestone Dates

Show milestone dates on the project schedule for start of project, any contract required interim completion dates, and contract completion date.

Critical Path

Clearly show the critical path on the project schedule.

3.6 PERIODIC SCHEDULE UPDATE MEETINGS

Conduct periodic schedule update meetings at least monthly. See contract documents for the required frequency of these meetings.