Attachment 5.4b - Site Arrival Request Form.pdf

b. Last Name: c. Phone: DSN COMM

b. Date/Time Arrival:

c. Date/Time Depart:

b. Transportation To/From Port: c. Permit:

d. Equip: Type:

f. Vehicle: Qty: Type:

Type:e. Supplies:

Arr/Dep Comments:

g. Non-Aircraft Fuel: Diesel Amount:

h. Firearm(s): Qty: i. Restricted Area Access: DSCS:

Device Make: Device Model: Device S/N:

FORM VERSION 20200508 OLDER VERSIONS ARE OBSOLETE

For Official Use Only/Personally-Identifiable Information Document when completed

Approved By: 611th AIR SUPPORT SQUADRON Mission Support Flight Site Arrival Operations

DSN: 317-552-2909

COMM: 907-552-2909

Approval Authority: Date:

FY20 WAKE ISLAND, EARECKSON AS, & KING SALMON SITE ARRIVAL REQUEST

For Official Use Only/Personally-Identifiable Information Document when completed

1. REQUESTOR:

a. First Name:

d. Purpose:

e. Means of Travel: AMC Charter (Carrier Name) MIL-Air Other (Specify)

4. AIRCRAFT PPR INFORMATION:

a. Aircraft Type: b. Call Sign: c. Tail Number: d. Date/Time Arr. (Z):

e. Date/Time Dep. (Z): f. Dep. Location: g. Destination:

h. Hangar: i. j. HAZ: Type: k. GPU: l. Fuel (J-8): m. In-Flt Meals: Qty:

5. SUPPORT REQUIRED:

a. 3d Party Spt:

Tow Bar:

a. Location:

j. Installation Photography:

Content:

Location(s):

k. Other Support:

6. ADDITIONAL INFORMATION:

3. TRAVEL:

Hours:

Amount:

IDT: Cobra Dane:

(PM/SAR ADMIN ONLY) CHARGE TRAVELER FOR: MEALS: LODGING: MAN DAYS: IAA REF:

d. Email:

2. FINANCE:

d.

f. Site POC:

2e. Billing POC:

Name:

Address:

Phone:

Email:

**Complete attached DD Form 2760 and AF Form 1314

a. Wake Island Traveler(s): b. Eareckson Air Station Traveler(s):

e. Organization:

c. King Salmon Traveler(s):

Power Plant:

Mo-Gas Amount:

b. First Name c. MI e. Rank f. Sex g. DOB h. Organization i. SSN j. DoDID/DL# k. DL State l. Clearance

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

FORM VERSIFORM VERSION 20200508 OLDER VERSIONS ARE OBSOLETE

For Official Use Only/Personally-Identifiable Information Document when completed

d. Restricted Access

FY20 WAKE ISLAND, EARECKSON AS, & KING SALMON SITE ARRIVAL REQUEST

For Official Use Only/Personally-Identifiable Information Document when completed

7. TRAVELER INFORMATION:

a. Last Name

INSTRUCTIONS (FORM VER 2020XXXX)

All Site Arrival Request (SAR) forms must be filled out in their entirety and sent to the 611 ASUS SAR office via encrypted email or Encryption Wizard https://www.tens.af.mil/ewizard.htm at─611ASUS.EAS@us.af.mil (Eareckson Air Station), 611ASUS.WI.SAR@us.af.mil (Wake Island Airfield), or 611ASUS.KS.Org@us.af.mil (King Salmon)─depending on the requested destination; a minimum of 14 calendar days (U.S. Citizens)/45 calendar days (Foreign National) prior to date of travel from the port of embarkation (POE) (i.e., Joint Base Pearl Harbor Hickam (JBPHH), or Joint Base Elmendorf-Richardson (JBER), etc.). FAILURE TO MEET TIMELINES WILL AFFECT ENTRY

APPROVAL.

Block 1a – 1b:

Center (PRSC).

Enter the requestor’s name (this is the person submitting the form to the PACAF Regional Support

Block 1c: Enter the requestor’s DSN or commercial telephone number, and check the applicable box for DSN or commercial.

Block 1d: Enter the requestor’s e-mail address. This will be the address the form is returned to when approved.

Block 1e: Enter the requestor’s organization.

Block 1f: Enter the point of contact currently on location that is aware of the traveler’s scheduled visit.

Block 2a - c: Choose the location of requested travel.

Block 2d: 1. If applicable, select supporting contract number, and enter the contract number of any planned work to be done on the installation in the space provided.

2. If applicable, select Inter-agency Agreement (IAA), and enter the IAA number in the space provided.

3. If applicable, select Military Interdepartmental Purchase Request (MIPR) or funding document number, and enter the MIPR or funding document number in the space provided.

4. If applicable, select 3d party purchase order, and enter the type of work to be performed along with the estimated number of hours for support needed.

Block 2e: Billing address, telephone and email are required to ensure billing invoices reach your organization for any “Support required”. Provide billing information as dictated by your resource manager. To be billed, a support agreement allowing billing is required. Inaccurate billing address will result in denial of site access. Send the documents (SAR and DD Form 448 MIPR / scanned copy of the signed check) electronically to─611ASUS.EAS@us.af.mil (Eareckson Air Station), 611ASUS.WI.SAR@us.af.mil (Wake Island Airfield), or 611ASUS.KS.Org@us.af.mil (King Salmon)─depending on the requested destination. For billing questions, please contact Mrs. Carol Smith at carol.smith.16@us.af.mil or 907-552-5252.

**Note 1: Billing. Federal agencies requesting services not already covered via Inter/Intra Service Support Agreement (ISSA) or services requiring airfield overtime hours must provide funding documents reflecting the estimated costs of services/airfield overtime before issuance of the approved PPR.

**Note 2: Other services/organizations must submit a DD Form 448; Military Interdepartmental Purchase Request (MIPR).

**Note 3: Government Contractors seeking lodging, services, meals or other billable support are recommended to reference their Base Support Letter or contact the ISS PMO for billing options via PRSC.PM.ProgramManagement@us.af.mil. For those organizations paying by check, mail checks to:

PRSC/CDR

Attn: 611 ASUS Resource Advisor

10471 20th Street

JBER, AK 99506

**Note 4: Contact 611ASUS.EAS@us.af.mil (Eareckson Air Station), 611ASUS.WI.SAR@us.af.mil (Wake Island Airfield), or 611ASUS.KS.Org@us.af.mil (King Salmon) for the ISS Support Memorandum which outlines lodging and meal support fees for all third-parties. This memorandum also outlines the personnel security requirements and labor rates used in the performance of third-party support duties outside the operating hours.

Block 3a: Choose the location of requested travel. If the requested location is not available in the drop-down http://www.tens.af.mil/ewizard.htm mailto:611ASUS.EAS@us.af.mil mailto:611ASUS.WI.SAR@us.af.mil mailto:611ASUS.KS.Org@us.af.mil mailto:611ASUS.EAS@us.af.mil mailto:611ASUS.EAS@us.af.mil mailto:11ASUS.EAS@us.af.mil mailto:Station),%206 mailto:Station),%206 mailto:),%20or%20611ASUS.KS.

mailto:),%20or%20611ASUS.KS.

mailto:Org@us.af.mil mailto:carol.smith.16@us.af.mil mailto:ARS.SAN@us.af.mil mailto:611ASUS.EAS@us.af.mil mailto:611ASUS.WI.SAR@us.af.mil mailto:611ASUS.KS.Org@us.af.mil menu, enter the location manually.

Block 3b: Enter the time and date of requested arrival.

Block 3c: Enter the time and date of requested departure.

**Note: If personal are arriving on different dates, submit a separate SAR per arrival date. If all travelers are arriving on the same date and have different departure dates, please include that information in the Arr/Dep Comments section of these blocks.

Block 3d: Enter the purpose for travel to the installation.

Block 3e: Check the method of traveling to the installation.

**Note 1: If traveling via the Eareckson AS rotator (G-IV), or the Wake Island Airfield rotator your means of travel will be AMC.

**Note 2: If traveling by 3d party charted airlift, check the box for charter, enter the carrier name, and complete Section 4 of this form.

**Note 3: All military aircraft landing at PRSC owned airfields will choose MIL-Air and complete Section 4 of this form.

**Note 4: If your means of travel falls under “other” (i.e., commercial airlift, barge, etc.), use the blank space to define the method. If additional space is needed make the entry in Block “6. Additional Information”.

Block 4: Only used for aircraft requiring CALP and/or PPR. Complete Block 4 in entirety.

**Note 1: Prior Permission is Required (PPR) to land at any PRSC installation. This includes landings on or off a runway.

PPRs are approved by the individual sites. Please inform your pilot to verify airfield requirements in the IFR Supplement and contact the airfield as prescribed by FAA flight regulations.

**Note 2: While PPRs may be issued; the customer is responsible for all costs incurred. All civilian aircraft landing at a government facility must have a valid landing permit filed with the 611 ASUS/LRAM Airfield Management Office at aklandingpermits@us.af.mil or 907-552-0424. Intentional nonemergency landings at an installation without proper paperwork could end in debarment and fine.

**Note 3: All Airfield/Site Operating Hours are from as follows: (a). Wake Island Airfield: 0800 ─ 1600L; (b). Eareckson Air Station: Monday, Wednesday, & Friday 1000L ─ 1400L.

**Note 4: All aircraft that land and/or take-off outside of normal airfield hours are charged overtime. See attached Base Support Letter for overtime costs at requested destination.

Block 5a: If Base Operating Support (BOS) Contractor labor will be used, check 3d Party Support (Spt), and total number of hours of support requested. Enter the specific type of 3d Party Support requested in Block “6. Additional Information”.

Block 5b: Check the “Transportation to/from port” block if transportation is needed from the BOS Contractor to get from the airport to the site.

Block 5c: Select the type of permit needed if applicable. If permit type is not listed, enter the permit type manually.

**Note 1: Dig permits must be reviewed & signed by AFCEC/CZOP (Environmental Restoration Section) prior to issuance.

Additional site info can be viewed at http://afcec.publicadmin-record.us.af.mil. Permit review contact 1-800-222-4137, Steve Mattson steven.mattson@us.af.mil or Richard Mauser at richard.mauser@us.af.mil.

Block 5d: Check if equipment is required and enter requested equipment type in the space provided. If additional space is needed make the entry in Block “6. Additional Information”.

Block 5e: Check if additional supplies are required while on the installation, check supplies and enter the type in the space provided. If additional space is needed make the entry in Block “6. Additional Information”.

Block 5f: Check if a vehicle is required, enter requested quantity, and type of vehicle(s) being requested (i.e., van, mule, etc.).

mailto:aklandingpermits@ak.us.mil http://afcec.publicadmin-record.us.af.mil/ mailto:steven.mattson@us.af.mil mailto:richard.mauser@us.af.mil

Block 5g: If non-aircraft fuel is required place a check in the required block, then enter the type and amount of fuel required.

Block 5h: All firearms require prior authorization on PRSC installations. If a firearm is required by your employer for your duties, check Firearms and enter the total number of weapons.

**Note 1: In addition attach in email or Encryption Wizard https://www.tens.af.mil/ewizard.htm the justification to carry weapons from your owning organization leadership, certifications showing appropriate training; a DD Form 2760, and an Air Force Form 1314. Upon arrival, firearms/weapons must be checked in with the Station Chief and secured within government–provided weapons safe.

Block 5i: If restricted area access is required place a check in the required block, check the location(s) for restricted access requested, and select escorted or un-escorted in section 7, column d.

**Note 1: A Security Clearance is required for unescorted Classified/Restricted Area access. Visitor requests which require “unescorted” access to restricted areas under PRSC control must be coordinated through the JPAS system. Submit the visit request information in JPAS to SMO Code EL0RFJFR6 (611 ASUS). The SAR will only be processed after the JPAS visit request has been submitted, reviewed, and authorized. The PMO may authorize “escorted” access to Classified/Restricted Areas for personnel without verified clearances. This may result in an additional charge to the visitor.

**Note 2: Visit Access Request (VAR) required ─ If access is required to DSCS (bldg. 585), please contact (Primary) Mr.

Dave Martens (907-552-5508 / david.martens.7@us.af.mil) for access requirements.

**Note 3: Visit Access Request (VAR) required ─ If access is required to IDT (bldg. 620), please contact (Primary) Tom Filer (907-873-3712 / thomas.filer.ctr@mda.mil) or (Alternate) Ilona Lennik (907-873-3219 / ilona.lennik.ctr@mda.mil), for access requirements.

**Note 4: Visit Access Request (VAR) required ─ If access is required to Cobra Dane (bldg. 4010) please contact MSgt Tariq Simpson (907-552-5398 / (tariq.simpson@us.af.mil) or TSgt Justin Hart (907-552-5398 / justin.hart.4@us.af.mil) for access requirements.

Block 5j: If restricted area photography is requested place a check in the required block, then enter the make, model, and serial number of the device(s) as well as the content, and the location(s) of the images being taken. If additional space is needed make the entry in Block “6. Additional Information”.

**Note 1: All requests and justification for still or video photography must be detailed in the SAR and shall be vetted through the Program Management Office (PMO). Strictly no photography is allowed without the express consent of the

PRSC.

Block 5k: If other support, not listed on this form is required, enter your support request in this block.

**Note 1: See attached Base Support Letter for support categories, and requirements.

**Note 2: Purpose for visit will include a justification for site access to include restricted area access if necessary. Bedrooms and/or bathrooms may be shared. Notification of gender is required for privacy.

**Note 3: Fuel needs will be coordinated prior to arrival on site with the PMO and the BOS contractor. Limited amounts of Diesel fuel are available for purchase on site. If not coordinated prior to arrival on site fuel may not be available for purchase.

Block 6: Use this space to provide any additional comments as applicable.

Block 7: Enter the traveler information for each member traveling. Columns 7a. - 7h. must be filled out for each member.

**Note 1: Only enter the member's Social Security Number (SSN) if requesting Restricted Area Access. If requesting Restricted Area Access enter the member's clearance level in column 7l.

**Note 2: All military and DoD Civ personnel must enter their DoDID number.

http://www.tens.af.mil/ewizard.htm mailto:david.martens.7@us.af.mil mailto:ilona.lennik.ctr@mda.mil mailto:tariq.simpson@us.af.mil mailto:justin.hart.4@us.af.mil

**Note 3: All civilian or contractor personnel must enter a valid driver's license number or state ID number, and state of issuance.

**Note 4: All foreign nationals must enter their passport number and country of issuance in 7i., and 7j.

All Site Arrival Request (SAR) forms must be filled out in their entirety and sent to the 611 ASUS SAR office via encrypted email or Encryption Wizard https://www.tens.af.mil/ewizard.htm at─611ASUS.EAS@us.af.mil (Eareckson Air Station), 611ASUS.WI.SAR...

Block 1a – 1b:

Block 6: Use this space to provide any additional comments as applicable.

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS ELEVENTH AIR FORCE (PACAF)

JOINT BASE ELMENDORF-RICHARDSON ALASKA

14 November 2019

MEMORANDUM FOR WAKE ISLAND AIRFIELD VISITORS

FROM: PACAF Regional Support Center (PRSC)

10471 20th Street, Suite 265 Joint Base Elmendorf-Richardson AK 99506-2101

SUBJECT: Fiscal Year 2020 Wake Island Airfield Support

1. This memorandum clarifies FY20 aircraft, lodging, and meal support fees for use of the Wake Island Airfield (WIA) by DoD aircraft, DoD-contracted aircraft, and approved non-DoD users. It establishes an airfield overtime rate for use of the airfield outside of published hours. This memorandum also outlines the personnel security requirements and labor rates used in the performance of third-party support duties outside the operating hours. The following paragraphs include information on resources that may be available to third-party contractors performing work at WIA.

2. Visitors shall be processed through the Site Arrival Request (SAR) procedure. All visiting personnel are required to be favorably vetted by PRSC Security prior to arrival at the site, without exception. All coordination with the security team will be done through the PRSC WIA Program Management office.

SARs will not be approved without documented vetting by the security team. All base support included in this memorandum is available on a non-interference basis. Due to the remoteness and unique situation at WIA, base support availability is subject to change at any time without notice. The user must request any support they require far enough in advance to accommodate the significant lead time necessitated by WIA logistics, and depending on the requirement this could mean months in advance.

a. Appropriate access requirements must be defined at the beginning of contract award or upon hire.

b. SARs must be submitted to the 611 ASUS SAR Team encrypted/password-protected email to

611ASUS.WI.SAR@us.af.mil or https://safe.apps.mil and approved prior to booking transportation to the site and incurring travel costs. Requests for a current version of the document can be made to the same inbox.

c. Access to restricted areas must be requested and detailed in the SAR and shall be vetted through the PRSC Security Manager.

d. Foreign Nationals must additionally follow procedures for vetting by JBPHH AMC and will require additional processing time. The Foreign Clearance Guide can be found here:

https://www.fcg.pentagon.mil/fcg.cfm.

e. Due to the remote location of Wake Island, the onsite medical and pharmacological resources are very limited. If necessary, MedEvac air ambulances may take three days to arrive and transport a patient to the necessary level of care. Prepare by bringing all medications and supplies needed for the planned duration of the visit. Travelers should be prepared for potential power losses and delays in departure. Bring any additional stocks of medication and supplies needed to cover an unplanned, extended trip. Travelers should be sufficiently healthy to not anticipate needing any medical care for the planned duration plus two weeks. By submitting the Site Arrival Request the traveler is accepting that risk.

3. Runway use is limited. A Prior Permission Request (PPR) is required to land at any PRSC installation. WIA Operating Hours are Tuesday through Saturday from 0800L until 1600L; 2000Z- 0400Z. The runway is closed Sundays, Mondays, and federal holidays.

a. For any commercial aircraft chartered into the site, the air carrier must have a current Civil Landing Permit (CALP) on file with the 611ASUS Airfield Manager via aklandingpermits@us.af.mil for each purpose of use, as per AFI 10-1001, prior to departing to the site. Requirements for a CLP include a DD2400 and DD2402 (with valid dates by provider), and a DD2401. All forms must be completed correctly in blue ink. Requests for a current version of the document can be made to the same inbox.

b. For both commercial and military aircraft, contact must be made by flight POCs NLT one working day prior during normal working hours (Tue-Sat 0800-1600L) to request a Prior Permission Request (PPR) number from Base Operations or the Airfield Operations Manager so that landing can be authorized as prescribed by FAA flight regulations. For safety, aircraft are restricted to land only during normal working hours except for In-Flight Emergency (IFE) landings. Please inform your pilot to verify airfield requirements in the IFR Supplement and review AFI 10-1001 in its entirety. Note that while PPRs may be issued, the customer is responsible for all costs incurred. All airfield activity must be coordinated with WI Base Operations at wake-baseoperations@chugachgov.com and PRSCDET1.Airfield.Management@us.af.mil or (808) 424-2101.

c. All requests to land at WIA will be in accordance with FY19 WIA SAR Form. Payment will be in accordance with the FY20 WIA SAR Form.

i. Landing support fee – currently $4454.06 per aircraft, regardless of type.

ii. Overtime costs - Airfield activity outside of the published airfield hours (to include time for airfield personnel to prepare for, or reset from, aircraft arrival/departure) will incur an additional airfield overtime charge of $588.21 per hour, minimum of two hours, or $1176.42 per landing and/or take off, rounded up to the nearest hour, covering the cost of incremental airfield management, aircraft servicing, and fire emergency services. Overtime rate is subject to change.

iii. Contact the PRSC WIA Program Management (PM) Office via cindy.soriano.1@us.af.mil or 611ASUS.WI.SAR@us.af.mil if you have any questions.

4. A 41-passenger aircraft travels between Joint Base Pearl Harbor-Hickam (JBPHH) and WIA on a regular basis. All travel must be coordinated with JBPHH Travel Management Office (TMO) at (808) 448-0747 once the traveler receives an approved SAR. Travel on the rotator must be arranged as soon as approval is received due to limited availability of seats. This schedule is subject to change.

a. Flight schedule

i. From JBPHH to WI – Departs around 1000L on Thursday and arrives around 1300L on Friday. JBPHH AMC Passenger Terminal show time is 0600.

ii. From WI to JBPHH - Departs around 1000L on Saturday and arrives around 1700L on a Friday. WI AMC Passenger Terminal show time is 0600. Transportation to and from the terminal is available.

b. Cost: one-way ticket (no discount for round trip purchase).

i. DoD - $746

ii. Non-DoD - $746

iii. Non-US Gov’t - $776.

c. Procedure to obtain travel is detailed in the FY20 WIA Travel guide.

d. Questions can be address to the PRSC Det 1 Office, 808-424-2468.

e. Detailed personnel travel requirements are outlined in the Foreign Clearance Guide at www.fcg.pentagon.mil under USPACOM Wake Island. Traveling with a passport is encouraged.

f. Return flights are scheduled by the Contractor at JBPHH TMO. For booking, please contact the site for information on availability and reservations after SAR approval at (808) 448-0747. The phone call is required to reserve a seat on return flights.

5. Cargo requests on USAF-scheduled flights from third party contractors departing JBPHH must be processed through JBPHH Traffic Management Office (TMO) at 647LRS.LGRM.Flight@us.af.mil or 808-448-3865 at least five weeks prior to targeted arrival date. Cargo flights are scheduled to depart JBPHH to WIA every other two weeks.

a. A completed DoD Form 1149: REQUISITION AND INVOICE/SHIPPING DOCUMENT is required to forward cargo to WIA. Current CAC/PIV card holders can access the form here:

https://www.acq.osd.mil/dpap/dars/dfars/html/previous/dd1149.pdf. Others can request the form by email from the TMO POC or the 611ASUS Transportation Specialist (611ASUS.LGRT.LRTG@us.af.mil).

Contact TMO for all form guidance.

i. Appropriate payment must be made for requested priority level as all shipping is priority-based and limited.

ii. A valid Transportation Account Code (TAC) is required on the DD1149 (Box 4), as well as any hazardous material declarations. Contact company resource advisor for current information. New company requests for TACs can be made at https://trackerlite.wpafb.af.mil/LTS/, 937-257-7686, or by email through the TMO POC. Include any hazardous material declarations.

iii. Box 3 of the DD1149 should include WIA site POC to receive shipment. Include scheduled flight date. Do not list ASUS as POC.

iv. Completed DD1149 must accompany cargo to JBPHH TMO for shipping.

http://www.fcg.pentagon.mil/ https://www.acq.osd.mil/dpap/dars/dfars/html/previous/dd1149.pdf https://trackerlite.wpafb.af.mil/LTS/ https://trackerlite.wpafb.af.mil/LTS/

v. Coordination should be made with JBPHH TMO for oversized cargo drop off appointments.

vi. Notify TMO if military installation access assistance is needed.

vii. To hold cargo at WIA, coordination must be made with site Airfield Operations Manager

Christopher Bouley (Christopher.Bouley@chugachgov.com). Covered storage is not guaranteed.

b. There is an annual resupply barge available for contractor use on a space-available basis. The POC for barge support is Charles DuCharme, charles.ducharme@us.af.mil or 907-552-1898.

c. For information regarding return cargo from WIA sites to JBPHH, an additional DD1149 following the same standards will be required, detailing the requested shipping needs. For more information regarding return cargo, contact TMO POC or CFSI site management. All cargo departing WIA must be processed thru local Aerial Port (808-424-2222/2101).

6. In order to ensure Base Operations Support (BOS) contractor support, requests must be agreed upon, detailed within the SAR, submitted to the designated email address, and approved prior to incurring costs.

Coordination should be made with Mr. Karl Bruening at 907-550-4114 of Chugach Federal Services, Inc.

(CFSI) prior to arrival. CFSI may establish a direct purchase order to provide support for the following services:

a. Equipment may be rented on a non-interference basis (i.e. CFSI requirements/needs shall take priority over third-party usage) to include an operator, as CFSI does not allow others to use equipment.

The rental of any vehicles or equipment is a private transaction between companies or a government agency, and the BOS Contractor. The PRSC is not involved in the agreement.

b. Transportation of personnel and material in and around the site may include, but are not limited to, transportation to and from the commercial airport during contractor mobilization or demobilization within normal work hours; Tues-Sat, 0800-1700L. Billeting Resources

i. On-site lodging and meals are available and must be used by all contractor personnel. All personnel must submit a WIA SAR form.

ii. Coordination is required with CFSI as contractor manning demands may fluctuate throughout the course of each project, as well as an influx of various other third-party visitors during peak season.

The requestor will provide a schedule with anticipated manning requirements at the beginning of the project. The contractor will also notify CFSI of any changes in manning at least 7 days in advance.

iii. Units/agencies with Interagency Agreements (IAA) - All tenant personnel requiring overnight lodging and use of the dining facility (regardless of number of meals consumed) will incur a man-day charge, as stated in the IAA.

iv. Non-IAA units/agencies - Personnel requiring overnight lodging and use of the dining facility are approved through the SAR process and will incur a billeting charge of $185.00/day. This rate is in accordance with current Joint Travel Regulations Per Diem Rates and subject to change. Payment accepted is Visa only.

c. Loading and Unloading Assistance may be available with aircraft loading and unloading operations of equipment and material for a fee.

d. The expected contractor waste requirements must be coordinated in advance of arrival on island with through PRSC. With prior coordination, there is an on-site landfill available to dispose of construction waste. Hazardous waste must be inventoried, tracked, reported, and removed off island according to governing contractual requirements.

e. There is no warehouse space available. A dedicated, uncovered staging area for equipment and material storage may be available for the duration of the project. The Disposal requirements must be coordinated with the BOS contractor in advance of arrival on island.

f. Electrical power and fresh water is available on the island. Wiring and/or plumbing required at a worksite can be provided under third party support with advance coordination from the BOS Contractor.

This must be coordinated through the PRSC WIA PM.

g. Limited office space (containing phone lines) is available for Contractor use. This must be coordinated in advance through the PRSC WIA PM office.

h. Any additional support the Contractor desires from the BOS Contractor, Chugach Federal Solutions, Inc. (CFSI), must be coordinated through the WIA PM in advance.

7. The only fuel on WIA is diesel/JP5. DO NOT SHIP any equipment or vehicles that can’t operate without diesel fuel. Diesel fuel may be available for purchase on site. Current fuel price information can be requested from 611th ASUS Fuels Specialist via 611ASUS/LGRF@us.af.mil, will be billed by the USAF, and is subject to change. Special note: Fuel available on site is Ultra Low Sulfur Diesel.

8. Firearms are strictly prohibited. Failure to comply will result in an immediate removal from the island at the violator’s expense.

9. Strictly no still or video photography is allowed without the consent of the PRSC/Det 1. All requests and justification for official or business-related imagery must be detailed in the SAR. Prior coordination with PRSC is required before filming or photographing. Personnel taking photos or videos must be aware of their surroundings and all content in the photo or video; limiting it to the specific items of interest and minimize exposure of critical assets, security measures, or other concerns.

10. Freezer/Refrigerator space is available for ice packs and sample containers on a non-interference basis.

11. This memo supersedes previous Wake Island Airfield Support Fees and Contractor Support memos.

If you have any questions or concerns contact the PRSC PM Office via cindy.soriano.1@us.af.mil or 907- 552-5002.

BENJAMIN L. SMITH, Maj, USAF Senior Program Manager

2019-11-14T10:49:29-0900

SMITH.BENJAMIN.LEE.1242874591

FY19 Wake Island Travel Guide

PRSC Personnel

• Contact JBPHH TMO for rotator info at 808-448-0747 or email request to hckm.tmo.fct@navy.mil for latest rotator schedule (arrives/departs bi-weekly) Fax the completed form to the number provided JBPHH departure is around 1000L on a Thursday and arrives around 1630L on a Friday AMC terminal show time is 0700 WI arrival is around 1300L on a Friday and departs around 1000L on a Saturday (On occasion arrival/departure is Thursday/Friday) WI terminal show time is 0600-0700 for check-in.

• Email completed Wake Island Site Arrival Request form to Det 1/CC for approval to sarah.meyer.7.ctr@us.af.mil and copy 611ASUS.WI.SAR@us.af.mil.

Billeting will be reserved with an approved SAR Notify Det 1/CC of any special requirements/requests (transportation, meeting requests, etc) Submit and process orders in DTS Plan to arrive in Honolulu at least 1 day prior to the rotator flight Enterprise car rental has offices at both HNL and HIK Navy Gateway Inns & Suites reservations site: www.dodlodging.net Baggage Information: Authorized checked baggage consists of personal effects packed in suitcases, duffle and sea bags or similar luggage-type containers. Bags and suitcases must not be torn or ripped. Except as noted, passengers are authorized to check two pieces of baggage not to exceed 70 pounds each (140 pounds total) and 62 linear inches (the sum of the length plus the width plus the height). Single items exceeding 70 pounds and/or 62 linear inches will be counted as two pieces. Passengers may purchase space for personal excess baggage. Items exceeding 100 pounds and or 80 linear inches will not be accepted.

For Space-R passengers, B-4, duffle, flyer's kit bag, diver’s traveling bag and sea bags will be allowed as one piece up to 80 linear inches as long as they do not exceed 100 pounds.

Excess baggage fees may be levied if the traveler connects commercial aircraft.

• Travel with orders, DOD CAC, and passport. For all military and government civilians with a current CAC; DOD ID and expiration with travel orders will suffice, but carrying your passport is highly recommended.

mailto:hckm.tmo.fct@navy.mil mailto:sarah.meyer.7.ctr@us.af.mil http://www.dodlodging.net/

Non-PRSC Government Personnel

Contact JBPHH TMO for rotator info at 808-448-0747 or email request to hckm.tmo.fct@navy.mil for latest rotator schedule (arrives/departs bi-weekly) Fax the completed form to the number provided JBPHH departure is around 1000L on a Thursday and arrives around 1630L on a Friday

Email completed Wake Island Medical Questionnaire to WI Doctor (doctor@wakeisland.net) for approval (Do not send to Det 1/CC) Accurately fill out the medical questionnaire. Do not lie to gain medical approval as

MEDEVAC can take three days to arrive and transport patient to capable hospital.

Email completed Wake Island Site Arrival Request form to Det 1/CC for approval to sarah.meyer.7.ctr@us.af.mil and copy 611ASUS.WI.SAR@us.af.mil.

Plan to arrive in Honolulu at least 1 day prior to the rotator flight Enterprise car rental has offices at both HNL and HIK suitcases, duffle and sea bags or similar luggage-type containers. Bags and suitcases must baggage not to exceed 70 pounds each (140 pounds total) and 62 linear inches (the sum of the length plus the width plus the height). Single items exceeding 70 pounds and/or 62 linear inches will be counted as two pieces. Passengers may purchase space for personal excess baggage. Items exceeding 100 pounds and or 80 linear inches will not be accepted.

For Space-R passengers, B-4, duffle, flyer's kit bag, diver’s traveling bag and sea bags will

Travel with orders, DOD CAC, and passport. For all military and government civilians with a current CAC; DOD ID and expiration with travel orders will suffice, but carrying your passport is highly recommended.

mailto:anderson.matthews@us.af.mil

Contractor Personnel

Coordinate with Contracting Officer and Requiring Activity to determine travel requirements, options and limitations to, from, and on and around Wake Island. These should be part of the RFP and be reflected in the subsequent proposal.

Ensure all required equipment is scheduled to be shipped and/or air freighted to Wake prior to requesting flights Contact JBPHH TMO for rotator info at 808-448-0747 or email request to hckm.tmo.fct@navy.mil for latest rotator schedule (arrives/departs bi-weekly) Fax the completed reservation request form to the number provided JBPHH departure is around 1000L on a Thursday and arrives around 1630L on a Friday

Note: TMO will not book your rotator seats without a signed and approved SAR Email completed Wake Island Medical Questionnaire to WI Doctor (doctor@wakeisland.net) for approval (Do not send to Det 1/CC) Accurately fill out the medical questionnaire. Do not lie to gain medical approval as

MEDEVAC can take three days to arrive and transport patient to capable hospital.

Email completed Wake Island Site Arrival Request form to Det 1/CC for approval to sarah.meyer.7.ctr@us.af.mil and copy 611ASUS.WI.SAR@us.af.mil.

Notify Det 1/CC of any special requirements/requests (transportation, meeting requests, etc.)

Limited transportation is available on island on a non-interference basis and should be assumed to be available Advance coordination with the BOS contractor to sub-contract equipment and equipment operators is required

Plan to arrive in Honolulu at least 1 day prior to the rotator flight Enterprise car rental has offices at both HNL and HIK suitcases, duffel and sea bags or similar luggage-type containers. Bags and suitcases must baggage not to exceed 70 pounds each (140 pounds total) and 62 linear inches (the sum of the length plus the width plus the height). Single items exceeding 70 pounds and/or 62 linear inches will be counted as two pieces. Passengers may purchase space for personal excess baggage. Items exceeding 100 pounds and or 80 linear inches will not be accepted.

For Space-R passengers, B-4, duffel, flyer's kit bag, diver’s traveling bag and sea bags will mailto:anderson.matthews@us.af.mil

Travel with orders, DOD CAC if available, and passport. Per a pending update to the Foreign Clearance Guide, passports are required for travel to Wake Island. INS data is required for entry into Hawaii and U.S. Customs/AMC may deny you travel.

• Barge and Air Cargo

Barge o Barge freight can take up to 18 months of advance coordination o Contact 611 ASUS/LRS-Mr. Chuck DuCharme, 907-552-1898, charles.ducharme@us.af.mil Air Freight o Air freight can take up to 6 months of advance coordination o Freight may still be “bumped” to the next barge (up to 18 months) o Contact CFSI Project Manager (Anchorage, AK) Mr. Karl Bruening at karl.bruening@chugach.com Air charter is also an option, though expensive

Contacts List

• USAF Program Management Office; JBER, AK o PRSC.PM.ProgramManagement@us.af.mil

• PRSC/Det 1; Wake Island Airfield o Det 1/Superintendent: anderson.matthews@us.af.mil

• CFSI Project Manager; Anchorage, AK o PM: Mr. Karl Bruening; karl.bruening@chugach.com

• CFSI Wake Island Site Manager o SM: Mr. Tim Tesch; timothy.tesch@chugachgov.com

• Travel Management Office; JBPHH, HI o 808-448-0747 or HCKM.TMO.fct@navy.mil mailto:charles.ducharme@us.af.mil mailto:karl.bruening@chugach.com mailto:karl.bruening@chugach.com mailto:robert.price@wakeisland.net mailto:HCKM.TMO.fct@navy.mil

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INSERT HERE

INSERT HERE

SPACE-AVAILABLE TRAVEL REQUEST

SPACE-AVAILABLE TRAVEL REQUEST

This information is required for Space-Available travel registration. Upon completion, place the upper right corner of this form, and the back of your leave form into the date/time validator. Be sure to deposit one copy of this request into the box; retain a copy for the Space-A roll call. Space-A sign-up is good for a 60-day period, or when your leave expires, whichever comes first. For facsimile (fax) requests, telefax header will establish date/time of sign-up.

This information is required for Space-Available travel registration. Upon completion, place the upper right corner of this form, and the back of your leave form into the date/time validator. Be sure to deposit one copy of this request into the box; retain a copy for the Space-A roll call. Space-A sign-up is good for a 60-day period, or when your leave expires, whichever comes first. For facsimile (fax) requests, telefax header will establish date/time of sign-up.

PLEASE PRINT CLEARLY

PLEASE PRINT CLEARLY

1. RANK/GRADE

1. RANK/GRADE

2. LAST NAME

FIRST NAME

MI

3. SEATS REQUIRED

2. LAST NAME

FIRST NAME

MI

3. SEATS REQUIRED

4. TRAVEL STATUS (Type of Leave)

FOR OVERSEAS TRAVEL:

4. TRAVEL STATUS (Type of Leave)

FOR OVERSEAS TRAVEL:

Border Clearance

Documents Current?

Border Clearance

Documents Current?

CATEGORY I -- Civ, Mil and Dependent on Emergency Leave

CATEGORY I -- Civ, Mil and Dependent on Emergency Leave

CATEGORY II -- Environmental Morale Leave (EML)

CATEGORY II -- Environmental Morale Leave (EML)

CATEGORY III -- Active Duty on Ordinary Leave / House Hunting

CATEGORY III -- Active Duty on Ordinary Leave / House Hunting

YES

NO

YES

NO

CATEGORY IV -- (EML) Unaccompanied Dependents

CATEGORY IV -- (EML) Unaccompanied Dependents

CATEGORY V -- Permissive TDY or TAD / Student Travel / Overseas Command - Sponsored Dependents

CATEGORY V -- Permissive TDY or TAD / Student Travel / Overseas Command - Sponsored Dependents

CATEGORY VI -- Retired Mil / Reserves / 100% Disabled - DAVPRM

CATEGORY VI -- Retired Mil / Reserves / 100% Disabled - DAVPRM

5. SERVICE:

ARMY

NAVY

AF

MARINES

OTHER

5. SERVICE:

ARMY

NAVY

AF

MARINES

OTHER

6. DATE LEAVE BEGINS

(Active Duty Only)

7. DATE LEAVE ENDS (If extended, you must notify PSC before this date)

6. DATE LEAVE BEGINS

(Active Duty Only)

7. DATE LEAVE ENDS (If extended, you must notify PSC before this date)

8. COUNTRY CHOICES

(List up to 5)

8. COUNTRY CHOICES

(List up to 5)

9. LIST NAMES OF DEPENDENTS TRAVELING AND TYPE OF PASSPORT

(US or Foreign)

9. LIST NAMES OF DEPENDENTS TRAVELING AND TYPE OF PASSPORT

(US or Foreign)

10. You must be on leave or pass status at the time you register for Space-Available travel and must remain in such status when awaiting and/or have been accepted for

Space-Available travel. Transportation via DOD-owned or controlled aircraft cannot be for personal gain, or in connection with business of any nature. Any violation of the above could result in billing and/or punitive action.

10. You must be on leave or pass status at the time you register for Space-Available travel and must remain in such status when awaiting and/or have been accepted for

Space-Available travel. Transportation via DOD-owned or controlled aircraft cannot be for personal gain, or in connection with business of any nature. Any violation of the above could result in billing and/or punitive action.

AMC FORM 140, 20180820

Prescribed by: AMCI24-101V14

AMC COPY

AMC FORM 140, 20180820

Prescribed by: AMCI24-101V14

PASSENGER COPY

NOTE: BORDER CLEARANCE REQUIREMENTS VARY BY COUNTRY.

IF YOU ARE UNSURE OF THE SPECIFIC REQUIREMENTS FOR YOUR

DESIRED DESTINATION, CONTACT THE NEAREST AMC PASSENGER

TERMINAL FOR ASSISTANCE.

NOTE: BORDER CLEARANCE REQUIREMENTS VARY BY COUNTRY.

IF YOU ARE UNSURE OF THE SPECIFIC REQUIREMENTS FOR YOUR

DESIRED DESTINATION, CONTACT THE NEAREST AMC PASSENGER

TERMINAL FOR ASSISTANCE.

ONLY FILLABLE ON THIS SIDE

COAST GUARD

COAST GUARD

8.2.1.3158.1.475346.466429

CB1: 0

CB14: 0

CB12: 0

CB11: 0

CB10: 0

CB9: 0

CB6: 0

CB5: 0

CB4: 0

CB3: 0

CB2: 0

CB8: 0

CB7: 0

FIELD1:

FIELD2:

FIELD3:

FIELD4:

FIELD5:

FIELD6:

FIELD7:

FIELD8:

FIELD9:

FIELD10:

FIELD11:

FIELD12:

FIELD13:

FIELD27:

FIELD28:

CB13: 0

MEMORANDUM FOR EARECKSON AIR STATION USERS

FROM: PACAF Regional Support Center

(PRSC)

10471 20th Street, Suite 265 Joint Base Elmendorf-Richardson AK 99506-2101

SUBJECT: Fiscal Year 2020 Eareckson Air Station Base Support Letter

1. This memorandum provides information to assist project managers and travelers that are planning projects and travel to Eareckson Air Station (EAS).

2. Visitors shall fill out and submit a Site Arrival Request (SAR). The SAR process ensures that all persons traveling to or through EAS are favorably vetted by PRSC Security prior to departing for EAS.

a. SARs shall be submitted to the PRSC at 611ASUS.EAS@us.af.mil and require approval prior to booking transportation to EAS. Requests for a current version of the SAR can be sent to the same inbox. The traveler will be required to provide either Military Travel Orders (for DoD travelers) or a Letter Of Authorization (LOA) (signed by their Contracting Officer for contract employees) to 611ASUS.EAS@us.af.mil prior to making flight reservation. The SAR process covers flight reservations to EAS, lodging, and the dining facility.

b. Access to restricted areas on EAS is requested via the SAR. Visitors shall be cleared through the appropriate restricted area Security Manager.

c. Request for vehicle use is also documented via the SAR. SAR approval does not indicate that a vehicle will be available for use on EAS, only acknowledgement of a request for a vehicle. Vehicles are a limited commodity on EAS and are issued on a prioritization and a first-come first-served basis.

d. No still or video photography is allowed without prior consent of the PRSC Program

Management Office (PMO). All requests and justification for official photography must be detailed in the SAR. All photographs are required to be treated as For Official Use Only (FOUO) with the requiring government agency responsible for maintaining control of the images. If photography is authorized, photos may not include critical assets, security measures, airfield, or airfield operations.

3. Airfield use is restricted. A Prior Permission Request (PPR) is required to land at EAS. EAS’s airfield operating hours are Monday, Wednesday, and Friday from 1000L until 1400L. The airfield is closed on federal holidays.

a. There is a Servicing Fee for non-PRSC aircraft that land on EAS of $4,144.55 per landing. All aircraft that land and/or take-off outside of normal airfield hours a minimum of 2 hours overtime, and it may increase based on services required. Overtime charges are $436.06 per hour, minimum of two hours or $872.12, rounded up to the nearest hour, covering the cost of incremental airfield management, aircraft servicing, and fire emergency services. Total cost of a landing or takeoff outside of airfield operating hours is $5,016.67. The overtime rate is subject to change, and it is the customer’s responsibility to verify the rate prior to services rendered.

b. For commercial aircraft, the air carrier must have a current Civil Aircraft Landing Permit

(CALP) on file with the 611 ASUS Airfield Manager, kenneth.butler.6@us.af.mil or 907- 552-5282. Submit the CALP to aklandingpermits@us.af.mil.

c. For both commercial and military aircraft, contact must be made by flight POCs no later than (NLT) one working day prior to scheduled landing during normal working hours (Mon-Fri 0800-1700L) to request a Prior Permission Request (PPR) number from the site airfield manager so that landing can be authorized IAW FAA flight regulations. For safety, aircraft are restricted to land only during normal working hours except for In- Flight Emergency (IFE) landings. The pilot should verify airfield requirements in the IFR Supplement and review AFI 10-1001in its entirety prior to departing for EAS. Note that while PPRs may be issued, the customer is responsible for all costs incurred.

d. Personal and contractor owned drones are strictly prohibited. Military drones need to be coordinated with the 611 ASUS Airfield Manager, kenneth.butler.6@us.af.mil or 907- 552-5282.

4. An 11-passenger aircraft travels between Joint Base Elmendorf-Richardson (JBER) and EAS on a routine basis. The number of flights per week varies depending on the seasonal demand.

a. Cost of a round trip ticket for DoD personnel is $3,688 and Non DoD is $3,838

b. Return flights from EAS to JBER are scheduled by the Base Operations Support (BOS) contractor at EAS. To book return seats contact the site, either donald.lewellyn.ctr@us.af.mil, or ross.cook.2.ctr@us.af.mil for information on flight availability. The airfield office can be reached at 907-392-3361. The BOS contractor will also require either a copy of the traveler’s Travel Orders or the approved LOA.

5. Air cargo is shipped to EAS on chartered flights. USAF cargo flights are scheduled to depart

JBER to EAS every other Friday. All air cargo to EAS is processed through the JBER Traffic Management Office (TMO) 773lrs.lgrnc.aca@us.af.mil or 907-552- 2131. It is recommended that cargo is coordinated for shipment at least seven weeks prior to required arrival date. All air cargo departing EAS must be processed through the EAS Aerial Port (907-392-3361).

a. To hold cargo at EAS, advance coordination with the site Air Field Manager, Mr. Don

Llewellyn donald.llewellyn.ctr@us.af.mil or 907-392-3361 is required.

b. Storage or Staging Areas - There is limited warehouse space available. A dedicated, uncovered staging area for equipment and material storage may be available for the duration of the project. The requestor’s requirements must be coordinated prior to transporting equipment to EAS.

6. An annual resupply barge is available for contractor use both to and from the island on a space-available basis. The POC for barge support is Mr. Charles DuCharme, charles.ducharme@us.af.mil or 907-552-1898.

mailto:kenneth.butler.6@us.af.mil mailto:aklandingpermits@us.af.mil mailto:kenneth.butler.6@us.af.mil mailto:donald.lewellyn.ctr@us.af.mil, mailto:ross.cook.2.ctr@us.af.mil mailto:773lrs.lgrnc.aca@us.af.mil mailto:donald.llewellyn.ctr@us.af.mil

7. All personnel residing on EAS will be charged for meals and lodging unless a current Support

Agreement with pre-paid man-days is on file. The rate is in accordance with the Defense Travel Management Office for Eareckson Air Station (https://www.defensetravel.dod.mil/site/perdiemCalc.cfm), which is currently $205.00/day. The form of payment accepted is Visa.

a. Man camps are not authorized on EAS.

8. Refuse Services - There is a limited on-site landfill available to dispose of construction waste, including a hazardous material disposal area to dispose of asbestos-containing materials.

Disposal requirements must be coordinated six weeks in advance of arrival on island with the EAS PM office.

9. Power and Water - Electrical power and fresh water is available on the island. Wiring and/or plumbing required at a worksite can be provided by the BOS contractor via a 3rd party agreement.

10. Office space - Limited office space (may or may not contain phone lines) is available for contractor use. This must be coordinated six weeks in advance of requirement with the EAS PM office.

11. Fuel – Available fuel on EAS is either Ultra Low Sulfur Diesel or JP8, with diesel being in limited supply. Fuel is available for purchase on site, with the preferred fuel usage being JP8 for equipment. Current fuel price information can be requested from 611th ASUS Fuels Specialist at 611ASUS/LGRF@us.af.mil.

12. Freezer/Refrigerator – Space may be available for ice packs and sample containers on a non-interference basis, advance coordination with the BOS Contractor is required for access.

13. Medical support – Limited medical care is available on EAS. A MedEvac aircraft will be utilized in the event of medical issues that cannot be treated on EAS. The MedEvac costs are the responsibility of the requiring agency/contractor.

14. Firearms are strictly prohibited.

15. To obtain support from the BOS contractor, coordination with the BOS contractor is required well in advance of need date. The POC at Chugach Federal Services, Inc. is Mr. Karl Bruening, karl.bruening@chugachgov.com 907-550-4114.

16. All base support referenced in this memorandum is available on a non-interference basis. Due to the remoteness and unique situation at EAS, base support availability is subject to change at any time without notice. Visitors must request any support they require far enough in advance to accommodate the significant lead times necessitated by EAS logistics, and depending on the requirement this could mean 8+ months in advance (in the case of barge planning).

17. EAS is an extremely remote location, with frequent inclement weather that precludes air support.