Attachment_4_Decentralized_Ordering_Procedures.pdf

Source Selection Information – See FAR 2.101 and 3.104

DECENTRALIZED ORDERING PROCEDURES

Decentralized ordering is authorized for the Enterprise Interface Test Adapter (ITA) and Related Test Equipment Delivery Orders (DOs). In accordance with (IAW) Air Force Federal Acquisition Regulation Supplement 5316.505-90, Maintenance and closeout of decentralized orders stays with the decentralized office unless assigned otherwise. The Air Force Sustainment Center (AFSC) Maintenance Contracting Branch (PZIMB) at Tinker Air Force Base (AFB), will administer the ITA contract centrally, but authorized its individual users to prepare and place orders directly with the contractor throughout their local contracting officer’s execution. Local processes may be used for order execution. The Contracting Officers (COs) at all locations shall have a defined requirement and bona fide need in order to obligate funds on the contract. Additionally, DOs must be issued IAW the basic Indefinite Delivery Indefinite Quantity (IDIQ) contract terms and conditions. All modifications to the basic contract will be executed by the CO at Tinker AFB, AFSC/PZIMB.

PLACING ORDERS

(a) Orders may be issued by a CO at only one of the three AFSC locations below:

Tinker AFB, Oklahoma City, Oklahoma Hill AFB, Ogden, Utah

Robins AFB, Warner Robins, Georgia

(1) Users must notify AFSC/PZIMB, Tinker AFB, Contract Administrator, of intent to issue DO and provide the following information:

(i) Estimated dollar amount.

(ii) Items to be purchased before the purchase request is certified.

(2) Receive approval from AFSC/PZIMB before the purchase request is certified.

(3) Provide a copy of the certified purchase request to AFSC/PZIMB.

(i) Notify AFSC/PZIMB of any changes in funding or requirements after the purchase request is certified.

(ii) Receive approval from AFSC/PZIMB before proceeding with the change.

(b) DOs will be issued using the CLIN structure established in the basic contract and IAW established contract terms and conditions. The CO will provide each contract holder fair opportunity to be considered for each order exceeding $3,500 issued under this contract, except as provided in FAR 16.505(b)(2). Contractors will be given up to 30 days to return a proposal unless indicated otherwise in the Fair Opportunity Notice (FON).

(c) The FON will include a Statement of Work (SOW) including reporting requirements. The DO SOW headings and numbering system should duplicate the SOW form for the basic contract.

(d) The Government reserves the right to award competitive DOs without discussions.

(e) The Government reserves the right to withdraw the FON at any time prior to award. This decision shall be final and conclusive and shall not be subject to FAR clause 52.212-4(d).

(f) The small business coordination form (DD Form 2579) shall be accomplished for each order greater than $10K through the small business liaison at the issuing office location prior to the solicitation.

The CO may request a blanket DD Form 2579 at their specific location as needed.

(g) COs shall ensure DO requirements are within scope of the IDIQ.

(h) COs shall perform all administrative functions of their DOs.

(i) COs shall notify AFSC/PZIMB, Tinker AFB, Contract Administrator, regarding any significant issues, such as terminations, suspicions of fraud, organizational conflicts of interest, etc.

(j) COs shall ensure all required documents are part of the DO request and included in the award.

(k) COs shall ensure performance and deliverables meet the requirements set forth in the basic contract.

SELECTION OF CONTRACTORS FOR DELIVERY ORDER AWARDS

(a) The Contractor shall submit the delivery order proposals via electronic means. The electronic copies of the proposal shall be submitted in a format to be determined (TBD) in the FON.

(b) Upon receipt of proposals, the Government will evaluate the proposals and award a delivery order to the successful offeror. The Government will issue delivery orders based on an assessment IAW the evaluation criteria set forth in the FON for each DO. DOs will be competed between the contractors, and specific delivery order evaluation criteria will be IAW the particular requirements of the individual DOs to include but not limited to past performance, technical acceptability, and price. The sub factors under technical may differ from DO to DO based on the customer’s requirements.

(c) Each FON will explain the evaluation criteria that the proposals will be evaluated against, and the order of importance of the criteria. Past performance may be an evaluation factor for all delivery orders.

(d) In the event only one delivery order proposal is received by the Government, IAW DFARS 252.215- 7008(a), the CO may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable.

CONTRACT METRICS AND PERFORMANCE MEASUREMENT

All contract actions must be posted in the Electronic Documents Access (EDA) under this contract. EDA access can be found in the Procurement Integrated Enterprise Environment at https://piee.eb.mil/.

Upon award, copies of all orders must also be sent to the prime contractor winning the award and to the AFSC/PZIMB ITA workflow, address to be determined (TBD). Contract metrics and CPARS information will be gathered and managed by AFSC/PZIMB and 76 SWEG/SWES.