Attachment_3_Specifications_V3_16Apr2024.pdf

JUPITER INLET UNIT D BUILDING RENOVATION

JUPITER, FLORIDA

BUREAU OF LAND MANAGEMENT

PROJECT SPECIFICATIONS

U.S. DEPARTMENT OF THE INTERIOR

BUREAU OF LAND MANAGEMENT

JUPITER, FLORIDA

16 April 2024

V3

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TABLE OF CONTENTS JUPITER INLET UNIT D BUILDING RENOVATION

TABLE OF CONTENTS

The following listed documents comprise the Table of Contents for the Bureau of Land Management Jupiter Inlet Unit D Building Renovation Project in Jupiter, Florida.

COVER

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

000101 PROJECT TITLE PAGE

000115 LIST OF DRAWING SHEETS

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012000 PRICE AND PAYMENT PROCEDURES

012500 SUBSTITUTION PROCEDURES

013000 ADMINISTRATIVE REQUIREMENTS

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013220 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013310 SUBMITTAL FORM

013516 ALTERATION PROJECT PROCEDURES

013523 SAFETY REQUIREMENTS

013591 HISTORIC TREATMENT PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017000 EXECUTION AND CLOSEOUT REQUIREMENTS

017310 CUTTING AND PATCHING

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017810 PROJECT RECORD DOCUMENTS

017820 OPERATION AND MAINTENANCE DATA

017900 DEMONSTRATION AND TRAINING

DIVISION 02 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 03 – CONCRETE

033053 MISCELLANEOUS CAST-IN-PLACE CONCRETE

DIVISION 05 – METALS

055200 METAL RAILINGS

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

061000 ROUGH CARPENTRY

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

072100 THERMAL INSULATION

076200 SHEET METAL FLASHING AND TRIM

079200 JOINT SEALANTS

DIVISION 08 – OPENINGS

081600 MOLDED INTERIOR DOORS

081613 FIBERGLASS DOORS

083613 SECTIONAL DOORS

085113 ALUMINUM WINDOWS

087100 DOOR HARDWARE

DIVISION 9 – FINISHES

092900 GYPSUM BOARD

093013 CERAMIC TILING

096513 RESILIENT BASE AND ACCESSORIES

096600 THIN SET EPOXY TERRAZO

099113 EXTERIOR PAINTING

099123 INTERIOR PAINTING

DIVISION 10 – SPECIALTIES

102800 TOILET AND BATH ACCESSORIES

DIVISION 22 – PLUMBING

220523 GENERAL-DUTY VALVES FOR PLUMBING PIPING

220700 PLUMBING INSULATION

221116 DOMESTIC WATER PIPING

221316 SANITARY WASTE AND VENT PIPING

223300 ELECTRIC, DOMESTIC-WATER HEATERS

224000 PLUMBING FIXTURES

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230700 HVAC INSULATION

232300 REFRIGERANT PIPING

233100 HVAC DUCTS AND CASINGS

233423 HVAC POWER VENTILATORS AND DUST COLLECTOR

233713 DIFFUSERS, REGISTERS, AND GRILLES

238126 SPLIT-SYSTEM AIR CONDITIONERS

DIVISION 26 – ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260923 LIGHTING CONTROL DEVICES

262416 PANELBOARDS

262713 ELECTRICITY METERING

262726 WIRING DEVICES

264313 SURGE PROTECTION FOR LOW-VOLTAGE ELECTRICAL POWER CIRCUITS

265000 LIGHTING

END OF SECTION

PROJECT TITLE PAGE 000101 - 1

DOCUMENT 000101 - PROJECT TITLE PAGE

1.1 PROJECT

A. Jupiter Inlet Unit D Building Renovation Project.

B. Department of Interior, Bureau of Land Management.

C. Jupiter, FL.

D. Issued: 16 April 2024.

END OF DOCUMENT 000101

LIST OF DRAWING SHEETS 000115 - 1

DOCUMENT 000115 - LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled Jupiter Inlet Unit D Building Renovation, dated 16 April 2024, as modified by subsequent Addenda and Contract modifications.

B. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

1. G-100: Cover Sheet

2. G-101: Code Information

3. A-001: Architectural Legends

4. A-100: Architectural Site Plan

5. A-101: Existing Floor Plan

6. A-102: Demolition Plan

7. A-103: New Floor Plan

8. A-104: Roof Plan

9. A-105: Enlarged Restroom Plan

10. A-106: Finish Plan

11. A-107: Design Alternate 1

12. A-201: Existing Elevations

13. A-202: Proposed Elevations

14. A-203: Proposed Elevations

15. A-503: Existing Photos

16. A-601: Door & Window Schedule

17. A-602: Overhead Door Details

18. A-603: Entry Ramp Details

19. A-604: Entry Ramp Details

LIST OF DRAWING SHEETS 000115 - 2

20. M-001: Mechanical Legend

21. M-101: Mechanical Floor Plan – Demolition

22. M-102: Mechanical Floor Plan – Ductwork

23. M-501: Mechanical Details

24. M-601: Mechanical Schedules

25. P-001: Plumbing Legend

26. P-101: Plumbing Floor Plan – Demolition

27. P-102: Plumbing Floor Plan

28. P-501: Plumbing Details

29. P-601: Plumbing Schedules

30. E-101: Electrical Power Plan

31. E-102: Electrical Lighting Plan

32. E-103: Electrical Schedules – Panel & Lighting

END OF DOCUMENT 000115

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Identification: Jupiter Inlet Unit D Building Renovation Project.

1. Project Location: Jupiter Inlet Lighthouse Outstanding Natural Area, BLM Southeastern States District, 600 State Road 707 Unit D, Jupiter, FL 33469.

B. The Work consists of full interior renovation of an existing 1,800 sf residential-style facility into a storage area, restroom, and wood/metal shop space. Interior work includes mechanical, electrical, plumbing, windows, doors, walls, and floors. Some exterior work will occur to accommodate ABA accessibility, storage area access, plumbing and electrical, and minor roof penetrations for exhaust ducts and plumbing vents.

1.2 WORK RESTRICTIONS

A. Contractor's Use of Premises: During construction, Contractor will have full use of the building and limited use of the site indicated. Contractor's use of premises is limited only by Government's right to perform work or employ other contractors on portions of Project and as follows:

1. Perform construction during normal working hours (7 AM to 5 PM EST Monday thru Friday, other than holidays), unless otherwise agreed to in advance by Government.

Clean up work areas and return site to original condition at the end of each work period.

Holidays will follow the Federal schedule.

2. Limits: Limit site disturbance, including earthwork and clearing of vegetation, to 40 feet beyond building perimeter; 10 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter; 15 feet beyond primary roadway curbs and main utility branch trenches; and 25 feet beyond constructed areas with permeable surfaces (such as pervious paving areas, stormwater detention facilities, and playing fields) that require additional staging areas to limit compaction in the constructed area.

3. Limits: Limit site disturbance, including earthwork and clearing of vegetation, to 40 feet beyond building perimeter; 15 feet beyond surface walkways, patios, surface parking, and utilities; and 25 feet beyond constructed areas with permeable surfaces that require additional staging areas to limit compaction in the constructed areas.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7 a.m. to 5 p.m. EST, Monday through Friday, unless otherwise indicated.

1. Weekend Hours: Only as approved by the Government.

2. Early Morning Hours: Only as approved by the Government.

C. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

SUMMARY 011000 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

PRICE AND PAYMENT PROCEDURES 012000 - 1

SECTION 012000 - PRICE AND PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 PAYMENT PROCEDURES

A. Submit invoices electronically. The Invoice Processing Platform (IPP) will be used.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALLOWANCES (NOT USED)

3.2 SCHEDULE OF UNIT PRICES (NOT USED)

3.3 SCHEDULE OF ALTERNATES

A. Alternate No. 1: Revisions to Primary Entrance to Facility

1. Base Bid: The Base Bid includes all scope as illustrated in the Contract Documents and Specifications, including the construction of a new concrete entry ramp and landing to the main entry door on the Front / West side of the facility. In the Base Bid, the window in the proposed ABA Restroom is to be replaced with a new window.

2. Alternate 1: As indicated on Drawing Sheet A-107. Design Alternate 1 includes the following changes to the Base Bid:

a. Change the window in ABA Restroom 103 to a 36” wide ABA-compliant door that is accessible from the building exterior. Portions of the wall shall be removed for installation of the door, including all masonry below the existing window as well as approximately 12” on the plan left side of the door.

b. Installation of surface-mounted baby changing table. As a result of this, the hand dryer shall be moved to the adjacent exterior wall.

c. Expansion of proposed entry ramp to allow for ABA access to the proposed exterior door.

d. Shifting of existing plumbing wall 1’-0” plan west to accommodate ABA clearances at new exterior door.

END OF SECTION 012000

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUBSTITUTION PROCEDURES

A. Substitutions include changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

B. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A or similar as approved by the Government.

2. Submit requests within 30 days after the Notice to Proceed.

3. Identify product to be replaced and show compliance with requirements for substitutions.

Include a detailed comparison of significant qualities of proposed substitution with those of the Work specified, a list of changes needed to other parts of the Work required to accommodate proposed substitution, and any proposed changes in the Contract Sum or the Contract Time should the substitution be accepted.

C. Government will review proposed substitutions and notify Contractor of their acceptance or rejection. If necessary, the Government will request additional information or documentation for evaluation.

1. Government will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

D. Do not submit unapproved substitutions on Shop Drawings or other submittals.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

ADMINISTRATIVE REQUIREMENTS 013000 - 1

SECTION 013000 - ADMINISTRATIVE REQUIREMENTS

PART 1 - GENERAL

1.1 PROJECT MANAGEMENT AND COORDINATION

A. Subcontract List: Submit a written summary identifying individuals or firms proposed for each portion of the Work using SF 1413.

B. Key Personnel Names: Within 15 calendar days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. List e-mail addresses and telephone numbers.

C. Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

D. Requests for Information (RFIs): On discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI. Use AIA Document G716 or similar forms acceptable to the Government.

E. Schedule and conduct progress meetings at Project site at weekly intervals. Notify Government of meeting dates and times. Require attendance of each subcontractor or other entity concerned with current progress or involved in planning, coordination, or performance of future activities.

1. Record minutes and distribute to everyone concerned, including the Government.

1.2 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. The Government's Digital Data Files: Electronic pdf files of the Contract Drawings will be provided by The Government for Contractor's use in preparing submittals.

B. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

1. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

2. Submit electronic copies of each action submittal. The Government will note submittal, process and return response via electronic methods.

3. Submit electronic copies of each informational submittal. The Government will note submittal, process and return response via electronic methods.

4. The Government will not review submittals from sources other than Contractor.

C. Paper Submittals: Place a permanent label or title block on each submittal for identification.

Provide a space on label or beside title block to record Contractor's review and approval markings and action taken by The Government. Include the following information on the label:

1. Project name.

2. Date.

ADMINISTRATIVE REQUIREMENTS 013000 - 2

3. Name and address of Contractor.

4. Name and address of subcontractor or supplier.

5. Number and title of appropriate Specification Section.

D. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with unique identifier, including project identifier, Specification Section number, and revision identifier.

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by The Government.

E. Identify options requiring selection by the Government.

F. Identify deviations from the Contract Documents on submittals.

G. Contractor's Construction Schedule Submittal Procedure:

1. Submit required submittals in the following format:

a. Working electronic copy of schedule file, where indicated.

b. PDF electronic file.

c. Provide paper copies if requested.

2. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

a. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

3. Coordinate Contractor's construction schedule, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements: Prepare and submit submittals required by individual Specification Sections.

1. Submit electronic submittals via email as PDF electronic files.

a. The Government will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

ADMINISTRATIVE REQUIREMENTS 013000 - 3

2.2 ACTION SUBMITTALS

A. If requested, submit three paper copies of each submittal unless otherwise indicated. The Government will return two copies.

B. Product Data: Mark each copy to show applicable products and options. Include the following:

1. Manufacturer's written recommendations, product specifications, and installation instructions.

2. Wiring diagrams showing factory-installed wiring.

3. Printed performance curves and operational range diagrams.

4. Testing by recognized testing agency.

5. Compliance with specified standards and requirements.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data. Submit on sheets at least 8-1/2 by 11 inches but no larger than 30 by 42 inches. Include the following:

1. Dimensions and identification of products.

2. Fabrication and installation drawings and roughing-in and setting diagrams.

3. Wiring diagrams showing field-installed wiring.

4. Notation of coordination requirements.

5. Notation of dimensions established by field measurement.

D. Samples: Submit Samples for review of kind, color, pattern, and texture and for a comparison of these characteristics between submittal and actual component as delivered and installed. Include name of manufacturer and product name on label.

1. If variation is inherent in material or product, submit at least three sets of paired units that show variations.

2.3 INFORMATIONAL SUBMITTALS

A. Informational Submittals: If requested, submit two paper copies of each submittal unless otherwise indicated. The Government will not return copies.

B. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

2.4 DELEGATED DESIGN SERVICES

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to the Government.

B. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit three copies of a statement, signed and sealed by the responsible design

ADMINISTRATIVE REQUIREMENTS 013000 - 4

professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional.

1. Indicate that products and systems comply with performance and design criteria in the Contract Documents. Include list of codes, loads, and other factors used in performing these services.

2.5 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type schedule within 30 days of date established for the Notice of Award, or as directed by the Government.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

C. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and indicate date by which recovery will be accomplished.

PART 3 - EXECUTION

3.1 SUBMITTAL REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to the Government.

B. The Government will review each action submittal, make marks to indicate corrections or modifications required, will stamp each submittal with an action stamp, and will mark stamp appropriately to indicate action.

C. Informational Submittals: The Government will review each submittal and will not return it, or will return it if it does not comply with requirements. The Government will forward each submittal to appropriate party.

D. Submittals not required by the Contract Documents may not be reviewed and may be discarded.

3.2 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule at least two days before each regularly scheduled progress meeting.

1. As the Work progresses, indicate Actual Completion percentage for each activity.

ADMINISTRATIVE REQUIREMENTS 013000 - 5

B. Distribute copies of approved schedule to the Government, subcontractors, testing and inspecting agencies, and parties identified by Contractor with a need-to-know schedule responsibility. When revisions are made, distribute updated schedules to the same parties.

END OF SECTION 013000

PROJECT MANAGEMENT AND COORDINATION 013100-1

SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Definitions.

2. Coordination procedures.

3. Project meetings.

4. Requests for Interpretation (RFIs).

5. Digital project management procedures.

6. Environmental coordination.

7. Permits.

B. See Division 01 Section "Execution and Closeout Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. Request for Interpretation (RFI): Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 COORDINATION PROCEDURES

A. Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

PROJECT MANAGEMENT AND COORDINATION 013100-2

1. Prepare similar memoranda for the Government and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Preinstallation conferences.

5. Project closeout activities.

6. Startup and adjustment of systems.

7. Commissioning activities.

1.4 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify the Government of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including the Government, within three days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to the Government, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments, review required work, project drawings, specifications, construction schedules, payroll, payments, and administrative provisions of the Contract. Be prepared to summarize and explain procedures planned for the project and present specified preconstruction submittals.

1. Attendees: Authorized representatives of the Government, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. The mechanical and electrical subcontractors attendance will be required.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Modifications.

f. Procedures for RFIs.

PROJECT MANAGEMENT AND COORDINATION 013100-3

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Sustainable building requirements.

l. Preparation of Record Documents.

m. Use of the premises and existing building.

n. Work restrictions.

o. Government occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Construction waste management and recycling.

r. Parking availability.

s. Office, work, and storage areas.

t. Equipment deliveries and priorities.

u. First aid.

v. Security.

w. Progress cleaning.

x. Working hours.

3. Minutes: Record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise the Government of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Modifications.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

PROJECT MANAGEMENT AND COORDINATION 013100-4

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

1.5 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of the Contracting Officer’s Representative.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Requested date for response.

12. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop

Drawings, and other information necessary to fully describe items needing interpretation.

Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFIs: Provided by the Government

1. Identify each page of attachments with the RFI number and sequential page number.

PROJECT MANAGEMENT AND COORDINATION 013100-5

D. The Government's Action: The Government will review each RFI, determine action required, and return it. Allow 21 calendar days for the Government's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor’s means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of the Government's actions on submittals.

g. Incomplete RFIs or RFIs with numerous errors.

2. The Government's action may include a request for additional information, in which case the Government's time for response will start again.

E. On receipt of the Government's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify the Government within seven calendar days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date the Government's response was received.

8. Identification of related bilateral or unilateral modifications, extensions, and changes in scope, as appropriate.

1.6 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. PDF Document Preparation: Where PDFs are required to be submitted to the Government, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with bookmarks enabling navigation to the start of each section (for specifications) or discipline and important pages (for drawing sets).

a. PDf document to be set to open with the bookmarks to the left, with magnification set to “Fit To Page.”

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

PROJECT MANAGEMENT AND COORDINATION 013100-6

1.7 ENVIRONMENTAL COORDINATION

A. Perform project quality control in accordance with specified requirements including:

1. Quality Requirements.

2. Regulatory Requirements.

3. Indoor Air Quality (IAQ) Management.

4. Noise & Acoustics Management.

5. Construction Waste Management.

B. Contractor’s Environmental Training Program: Provide environmental training for workers performing work on the project site, include:

1. Overview of environmental issues related to the building industry.

2. Overview of environmental issues related to the Project.

3. Review of site specific procedures and management plans:

a. Construction Waste Management.

b. Indoor Air Quality (IAQ) Management.

c. Noise & Acoustics Management.

4. Pollution Prevention (P2) practices: Submit evidence of familiarity with P2 practices.

5. Guiding Principles: Submit evidence of familiarity with the Government’s “Guiding

Principles for Sustainable Federal Buildings” as published December 2020.

6. Compliance with environmental regulations: As specified in Regulatory Requirements.

Submit Contractor 40 CFR employee training records upon request of the Government.

C. Provide documentation for environmental procedures as specified herein and in accordance with approved Waste Management Plan, IAQ Management Plan, and Storm Water Pollution Prevention Plan.

1.8 PERMITS

A. General:

1. Permits and Responsibilities: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the work.

2. For the purpose of this contract the Contractor will not be considered an agent of the Government. Therefore the Contractor will comply with the appropriate Federal, State and local laws.

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PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 013200-1

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Startup construction schedule.

2. Contractor’s construction schedule.

3. Construction schedule updating reports.

4. Daily construction reports.

5. Material location reports.

6. Site condition reports.

7. Special reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or end point of an activity.

E. Float: The measure of leeway in starting and completing and activity.

1. Float time is not the exclusive use or benefit of either Government or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

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1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

B. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties for activities.

C. Contractor’s Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

D. CPM Reports: Concurrent with CPM schedule, submit each of the following reports. Format for each activity in reports shall contain activity number, activity description, cost and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor’s total earnings from commencement of the

Work until more recent Application for Payment.

E. Construction Schedule Updating Reports: Submit with Applications for Payment.

F. Daily Construction Reports: Submit at monthly intervals.

G. Material Location Reports: Submit at monthly intervals.

H. Site Conditions Reports: Submit at time of discovery of differing conditions.

I. Special Reports: Submit at time of unusual event.

1.4 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor’s construction schedule, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

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1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR’S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate areas as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Durations: Define activities so no activity is longer than 21 days, unless specifically allowed by the Government.

2. Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section “Submittal Procedures: in schedule. Coordinate submittal review times in Contractor’s construction schedule with submittal schedule.

3. Startup and Testing Time: Include no fewer than 14 days for startup testing.

4. Substantial Completion: Indicate completion in advance of date established for Substantial

Completion, and allow time for the Government’s administrative procedures necessary for certification of Substantial Completion.

5. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

C. Constraints: Include constrains and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work under More Than One Contract: Include a separate activity for each contract.

3. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

4. Work Stages: Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following:

CONSTRUCTION PROGRESS DOCUMENTATION 013200-4

a. Subcontract awards.

b. Submittals.

c. Purchases.

d. Mockups.

e. Fabrication.

f. Sample testing.

g. Deliveries.

h. Installation.

i. Tests and inspections.

j. Adjusting.

k. Curing.

l. Building flush-out.

m. Startup and placement into final use and operation.

5. Construction Areas: Identify each major area of construction for each major portion of the

a. Work. Indicate where each construction activity within a major area must be sequenced or

b. integrated with other construction activities to provide for the following:

c. Structural completion.

d. Temporary enclosure and space conditioning.

e. Permanent space enclosure.

f. Completion of mechanical installation.

g. Completion of electrical installation.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion.

1. Temporary enclosure and space conditioning.

E. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and Contract Time.

F. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery will be accomplished.

G. Computer Scheduling Software: Prepare schedules using current version of a program that has been developed specifically to manage construction schedules.

CONSTRUCTION PROGRESS DOCUMENTATION 013200-5

2.2 STARTUP CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Submit startup, horizontal, bar-chart-type construction schedule within 14 days of date established for the Notice of Award.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line. Outline significant construction activities for first 90 days of construction. Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities.

2.3 CONTRACTOR'S CONSTRUCTION SCHEDULE (CPM SCHEDULE)

A. General: Prepare network diagrams using AON (activity-on-node) format.

B. CPM Schedule: Prepare Contractor's construction schedule using a cost- and resource-loaded, time-scaled CPM network analysis diagram for the Work.

1. Develop network diagram in sufficient time to submit CPM schedule so it can be accepted for use no later than 60 days after date established for the Notice of Award.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of the Government's approval of the schedule.

2. Conduct educational workshops to train and inform key Project personnel, including subcontractors' personnel, in proper methods of providing data and using CPM schedule information.

3. Establish procedures for monitoring and updating CPM schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

4. Use "one workday" as the unit of time for individual activities. Indicate nonworking days and holidays incorporated into the schedule in order to coordinate with the Contract Time.

C. CPM Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the startup network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated time duration, sequence requirements, and relationship of each activity in relation to other activities. Include estimated time frames for the following activities:

a. Preparation and processing of submittals.

b. Mobilization and demobilization.

c. Purchase of materials.

d. Delivery.

e. Fabrication.

f. Utility interruptions.

g. Installation.

h. Testing and commissioning.

i. Punch list and final completion.

j. Activities occurring following final completion.

CONSTRUCTION PROGRESS DOCUMENTATION 013200-6

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

4. Format: Mark the critical path. Locate the critical path near center of network; locate paths with most float near the edges.

a. Subnetworks on separate sheets are permissible for activities clearly off the critical path.

D. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using a network fragment to demonstrate the effect of the proposed change on the overall project schedule.

E. Initial Issue of Schedule: Prepare initial network diagram from a sorted activity list indicating straight "early start-total float." Identify critical activities. Prepare tabulated reports showing the following:

1. Contractor or subcontractor and the Work or activity.

2. Description of activity.

3. Main events of activity.

4. Immediate preceding and succeeding activities.

5. Early and late start dates.

6. Early and late finish dates.

7. Activity duration in workdays.

8. Total float or slack time.

9. Average size of workforce.

10. Dollar value of activity.

F. Schedule Updating: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

1. Identification of activities that have changed.

2. Changes in early and late start dates.

3. Changes in early and late finish dates.

4. Changes in activity durations in workdays.

5. Changes in the critical path.

6. Changes in total float or slack time.

7. Changes in the Contract Time.

2.4 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

CONSTRUCTION PROGRESS DOCUMENTATION 013200-7

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions, including presence of rain or snow.

7. Accidents.

8. Meetings and significant decisions.

9. Unusual events (see special reports).

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

14. Change Orders received and implemented.

15. Construction Change Directives received and implemented.

16. Services connected and disconnected.

17. Equipment or system tests and startups.

18. Partial completions and occupancies.

19. Substantial Completions authorized.

B. Material Location Reports: At monthly intervals, prepare and submit a comprehensive list of materials delivered to and stored at Project site. List shall be cumulative, showing materials previously reported plus items recently delivered. Include with list a statement of progress on and delivery dates for materials or items of equipment fabricated or stored away from Project site.

Indicate the following categories for stored materials:

1. Material stored prior to previous report and remaining in storage.

2. Material stored prior to previous report and since removed from storage and installed.

3. Material stored following previous report and remaining in storage.

C. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

2.5 SPECIAL REPORTS

A. General: Submit special reports directly to Government within one day(s) of an occurrence.

Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Government in advance when these events are known or predictable.

CONSTRUCTION PROGRESS DOCUMENTATION 013200-8

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate final completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to the Government, separate contractors, testing and inspecting agencies, and other parties identified by…