Attachment 3 SAMPLE COVER LETTER.pdf
PDF 150 KB Posted
- Attached to
- PUUHONUA REENTRY PROGRAM
- Solicitation number
- P27000269
- Issued by
- Hawaii
About this file
This is a sample cover letter template for the Puuhonua Reentry Program solicitation SI 2026-021 issued by the Office of Hawaiian Affairs (OHA), a state agency in Hawaii. The cover letter serves as the submission document for qualified firms responding to OHA's request for proposals to establish and implement a reentry bridge model addressing systemic gaps in services for Native Hawaiian individuals. The template instructs offerors to submit their proposals in accordance with the RFP terms and conditions, with the letter directed to Kaialii Kahele, Board of Trustees Chairperson and Chief Procurement Officer at OHA's office located at 560 North Nimitz Highway, Suite 200, Honolulu, Hawaii 96817. The sample letter format provides blank spaces for offerors to insert their business information, including company name, authorized signature, date of submission, phone number, contact person details, and business address.
The cover letter template requires offerors to certify that their proposal pricing was independently developed without collusion and that the submission complies with Chapter 84, Hawaii Revised Statutes regarding prohibited state contracts. Offerors must provide their Hawaii General Excise Tax License identification number, Federal Tax ID or Social Security number, and remittance address if different from their business address. The template indicates that eligible respondents should be domestic profit corporations registered to do business in the State of Hawaii, and OHA reserves the right to verify all information provided in submitted proposals.
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Text version
Attachment 3 – Sample Cover Letter
YOUR BUSINESS LETTERHEAD
Aloha Company • 123 Aloha ‘Oe Drive • Honolulu, HI 96819
TO: Kaialiʻi Kahele
Board of Trustees Chairperson, Chief Procurement Officer, Head of Purchasing Agency Office of Hawaiian Affairs 560 North Nimitz Highway Suite 200 Honolulu, Hawaiʻi 96817
Dear Chair Kahele:
The undersigned has carefully read and understands the terms and conditions specified in the RFP SI 2026-021 and in the General Terms and Conditions and hereby submits the following Proposal to perform the work specified herein, all in accordance with the true intent and meaning thereof.
The undersigned further understands and agrees that by submitting this competitive sealed Proposal, 1) he/she is declaring that his/her Proposal is not in violation of Chapter 84, Hawaiʻi Revised Statutes, as amended, concerning prohibited State Contracts, 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion, and 3) he/she hereby authorizes the Office of Hawaiian Affairs to verify information provided in this Proposal.
Furthermore, Aloha Company is a Domestic Profit Corporation registered to do business in the State of Hawai‘i. Please see the Federal taxpayer identification number and State General Excise Tax License Identification number indicated below.
Date: ______________________ Respectfully submitted, Phone: _____________________ __________________________________________ Exact Legal Name of Company (Offeror) Remittance Address, if different from Business Address __________________________________________ Authorized Signature (Original) Print Name: _______________________________ Title: ____________________________________ Hawai‘i General Excise Tax License I.D. No: _________________________ Business Address: __________________________
Federal Tax I.D./Social Security No: __________________________________________
________________________________ E-mail: ___________________________________
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