ATTACHMENT 3 - Missouri Statewide Contract Quarterly Admin Fee Usage Report.xlsx

This file is a Quarterly Usage Report template and submission instruction document for Missouri statewide contracts, applicable to all state agencies, political subdivisions, universities, and out-of-state entities utilizing Missouri Statewide Contract agreements. The document establishes the administrative reporting framework for tracking and documenting all contract utilization activity. Contractors are required to submit the Missouri Statewide Contract Quarterly Usage Report to the Division of Purchasing electronically via email to ereports@oa.mo.gov no later than the 15th calendar day following each reporting quarter (or the next business day if the 15th falls on a weekend), with four reporting periods covering January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Submission is mandatory regardless of whether purchases were made during the quarter; contractors must indicate zero activity by marking the appropriate checkbox if no purchases occurred.

The report template requires contractors to provide comprehensive data elements including contractor name, statewide contract number, report contact information, entity classification code, customer name, detailed product or service descriptions, purchase authorization numbers, contract line item numbers, quantities delivered, unit prices charged, and extended prices for each transaction. Contractors must maintain accurate records of all purchases made under the statewide contract and calculate the overall total of purchases for each quarterly submission. The document serves as the primary mechanism for the State of Missouri to monitor contract usage, track vendor performance, and maintain financial accountability across all statewide contract agreements administered by the Division of Purchasing.