ATTACHMENT 2 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This document is a Quarterly Administrative Fee Report and Instructions template for Missouri statewide contracts administered by the Division of Purchasing. The report applies to all contractors holding statewide contracts with various State of Missouri agencies and requires submission of purchase and payment data on a quarterly basis.

Contractors must submit the Quarterly Administrative Fee Report to the Division of Purchasing no later than the 15th calendar day of the month following each reporting quarter (Q1: January 1–March 31; Q2: April 1–June 30; Q3: July 1–September 30; Q4: October 1–December 31). The report requires contractors to document total payments received from Missouri state agencies, political subdivisions, universities, and governmental entities in other states during the reporting period. An administrative fee of 1% is calculated on the overall total payments received minus returns and credits. Contractors must indicate the payment method used for submitting the administrative fee—including personal check, money order, company check, cashier's check, or ACH electronic payment—and provide the date of payment submission. The report should be submitted to the Division of Purchasing via mail, fax to (573) 526-9815, or email to ereports@oa.mo.gov. If no payments were received during a reporting quarter, contractors must check the designated box rather than submit payment.