Attachment 3 - BPA Terms and Conditions.pdf

Attachment 3 – BPA Terms and Conditions

1. DESCRIPTION OF AGREEMENT

The supplier shall furnish ATV repair services when requested by the authorized caller during the period of performance of this BPA. Total amount ordered shall not exceed $245,000.00.

2. EXTENT OF OBLIGATION

The Government is obligated only to the extent of authorized purchases actually made under this BPA.

3. PURCHASE LIMITATION

Authorized callers will be authorized to place orders up to $9,500.00. Warranted Contracting Officers will be authorized to place calls up to $25,000.00. No individual call under this BPA shall exceed $25,000.00.

4. INDIVIDUALS AUTHORIZED TO PLACE CALLS

A list of individuals authorized to place calls under this BPA, identified by title of position, organization component, and the dollar limitation per call, shall be furnished by the Contracting Officer.

5. DELIVERY TICKETS

All services under this BPA shall be accompanied by delivery tickets which shall contain the following minimum information:

(a) Name of contractor;

(b) Blanket Purchase Agreement Number;

(c) Date of call;

(d) Call number;

(e) Total amount of hours to be invoiced for troubleshooting and diagnostics;

(f) Estimated number of hours to complete the repair at the labor rate in the approved price list;

(g) List of any individual part or components used for repairs; (*for parts over $500.00, three quotes to determine best price is provide to the Government)

(h) Any other fees not covered under the labor or parts (i.e. disposal fees etc.)

(i) Date when repairs are estimated to be completed.

6. INVOICES

A summary of invoices shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period. The summary shall identify the delivery tickets covered therein, stating the total dollar value and supported by receipt copies of the delivery tickets.

A summary invoice shall be submitted as follows

- Submit in duplicate

- Submit one invoice per month or upon termination of this BPA for all calls completed during the billing cycle. The billing cycle is from the 1st of the month to the last day of the month. Payment will not be made on partially completed calls.

- Invoice will list each call separately.

- Receipt copies of tickets will support total dollar value by call number

- Submit invoices via email to wilmer.ponce_garcia@us.af.mil, austin.rea@us.af.mil, scott.leblanc.3@us.af.mil or other authorized callers as provided.

All payments under this BPA will be made by the government purchase card (GPC) Visa card.

mailto:wilmer.ponce_garcia@us.af.mil mailto:austin.rea@us.af.mil mailto:scott.leblanc.3@us.af.mil