Attachment 1 - ATV SOW.pdf

STATEMENT OF WORK

FOR

ALL-TERRAIN VEHICLE (ATV) REPAIR SERVICES

14 February 2022

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment and labor necessary for repairs on Polaris ATVs and similar type equipment and return the vehicle to manufacture specifications. Vehicles included but are not limited to: Polaris, Ranger, Razor 4x4, and ATV vehicles. Any additional make & model ATVs will be coordinated with the prospective contractor to ensure repairs can be made to manufacture specifications. All work performed will be at the maintenance contractors location or at Hurlburt Field, FL during emergency service calls. The contractor shall provide services in accordance with the Blanket Purchase Agreement (BPA) after confirming the caller is on the authorized list and the services associated with the call/request for service will result in a cost which is over the established threshold of $2,500.00 IAW the approved price list.

The BPA will not be used to support the purchase of parts only. Parts, which are not part of any required maintenance service, will be purchased separately from this BPA.

The contractor shall accomplish all maintenance tasks outlined in this Statement of Work (SOW). Calls for service by callers not on the authorized caller list, or those which will result in a cost of less than $2,500.00 shall not be completed IAW this BPA.

1.1 Description of Service.

Calls shall be determined as accepted and authorized for the BPA only if the caller is on the authorized caller list for the BPA and the amount on the quote has been agreed to by the contractor and the caller. The quote shall be an accurate assessment of the maintenance required for each repair as determined IAW the approved price list. The total amount for each repair service will be more than $2,500.00 and less than $9,500.00 for authorized callers. Only warranted contracting officers are authorized to make calls between $9,500.00 and $25,000.00.

1.1.1 The contractor shall accomplish all maintenance/repairs of equipment to include the following:

1.1.2. Diagnose and Troubleshooting.

The contractor shall perform troubleshooting/diagnostics to produce an accurate quote for the repair of ATVs or similar type equipment. This quote will provide the basis for repair/replacement of mechanical, hydraulic, battery, A/C, switches, fuses, lights, wiring and tires and parts required to maintain safe vehicle operation for 1st Special Operations Wing and associated units. Quotes shall be written and provided to the authorized caller prior to commencement of work. Quotes shall be made by certified mechanics on all aspects of work performed on equipment and the approved price list in the BPA prior to any call being accepted.

1.1.2.1. All equipment/vehicles will be tested by the contractor upon delivery to the maintenance location and again prior to final acceptance of repairs by the authorized caller.

1.1.2.2. All fluids shall be checked and filled to manufacture specifications.

1.1.2.3. If equipment repairs are beyond the capability of equipment to operate safely or deemed not economically feasible, the contractor will contact caller prior to any further expenses.

1.1.2.4. The contractor shall provide the authorized caller a quote citing the following:

- Name of Contractor

- Blanket Purchase Agreement Number

- Date of call

- Call Number (provided by the authorized caller), Call Date. Authorized Caller name

- Total amount of hours to be invoiced for the troubleshooting and diagnostics.

- Estimated number of hours to complete the repair at the labor rate in the Approved Price List.

- List of any individual part or components used for repairs.

- For parts over $500.00, three quotes to determine best price is provided to the Government.

- Breakout of any other fees not covered under labor or materials (i.e. disposal fees etc.)

- Date when repairs are estimated to be completed.

1.1.3. Protection of Property.

The contractor shall perform all work in strict accordance with applicable federal and state safety standards in order to eliminate the possibility of damage to any installed government machinery, equipment, building structures, or personal property. The contractor shall make every effort to protect government and personal property. Property which may be in close proximity of the contractor’s work area, shall be identified by the contractor prior to commencement of work. The contractor shall ensure proper precautions are taken in order to avoid any potential damage to government or personal property.

1.1.3.1 In the event the contractor damages government property, the contractor shall immediately report the damage to the caller. The caller will document the damage in writing and forward a copy of the information to Contracting Officer. The Contracting Officer will ensure the contractor completes all repairs promptly at the contractor’s expense. Copies of the damage report and repair documentation, including a written certification by a 1st Special Operations Wing and associated units representative shall be maintained in the BPA file.

1.1.3.2 In the event the contractor damages personal property, e.g., a personally owned vehicle (POV), the contractor shall immediately report the damage to the caller. The caller will document the damage in writing and forward a copy of the information to the Contracting Officer. The caller will attempt to contact the POV owner and will document the exchange of information between the POV owner and the contractor; the issue shall become a matter between those parties after the exchange of information is completed. If the POV owner cannot be contacted, the caller will contact 1 SOSFS and a report will be completed.

1.1.4. Emergency Maintenance Calls.

The contractor shall conduct a diagnostic assessment of the requested repair in order to provide an accurate quote prior to service at the maintenance location. If diagnostic and repair is required at the maintenance repair facility, the authorized caller shall arrange transportation of the equipment to the facility. Access to base by contractor personnel is required through Commercial gate on Downs Road off of Martin Luther King Blvd.

1.1.5. Authorized Caller List.

The contractor shall only perform services when requested by an authorized government official listed on the Authorized Caller List signed by the Contracting Officer.

1.2. Safety/Environmental

1.2.1. Safety.

The contractor shall perform all work in strict accordance with applicable codes, EPA regulations, and safety standards.

1.2.2. Hydraulic/Oil Spills.

The contractor shall ensure all waste generated from maintenance of equipment operations does not enter storm water conveyance areas or storm water ponds.

1.2.3. Hazardous Materials.

All hazardous material usage, shall be contained and disposed of in a proper manner. Any large spills will be reported by the authorized caller to the 1 SOCES Environmental Element. The contractor must provide legible Material Safety Data Sheets (MSDS) for any hazardous materials involved and the authorized caller must provide the information to the 1 SOCES Environmental Element. If at any time during the contract the contractor elects to use different lubricant(s), the MSDS must be carried on the work vehicle. All hazardous materials shall be used in accordance with manufacturer’s specifications and any state or federal guidelines.

1.2.4. Other Environmental Requirements.

Disposal of excess/outdated hazardous materials or hazardous waste generated shall be responsibility of the contractor and will be removed at job completion. Any deviation shall be coordinated through the 1 SOCES Environmental Element. The contactor shall report all petroleum and hazardous material spills to the base fire department (911). No fuel (gas or diesel), oil, or lubricant storage tanks will be permitted on Hurlburt Field unless approved and coordinated through 1 SOCES Environmental Element.

2. GENERAL INFORMATION

2.1. Contractor Personnel.

2.1.1. Contract Manager.

The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

2.1.2. Contractor Employees.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor shall provide each employee with an identification badge that shall include the employee’s name, and contractor’s name. Identification shall be available prior to employment and shall be worn or attached to the outer garment at all times.

2.1.3. Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The Contractor shall be required to complete the following forms in order for employees to gain access to the installation:

a. Contractor Employee Listing

b. Hurlburt Field Contractor Access Badge Affidavit (CAB)

c. Department of Homeland Security Form I-9 (DHS I-9)

2.1.4. During performance of the contract.

The contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires escorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable. Escorts shall be provided by the using agency.

Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

2.2. Physical Security.

The contractor shall safeguard all government property. At the close of each work period, equipment shall be secured.

2.3. Hours of Operation.

Normal operations, except for federal holidays, are 7:30 AM to 4:30 PM Monday through Friday. The contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this SOW at no additional cost to the government.

http://www.e-publishing.af.mil/search.asp?keyword=AFI%2B31-101&Go.x=8&Go.y=10 http://www.e-publishing.af.mil/pubfiles/af/31/afi31-501/afi31-501.pdf