Attachment 2 - OSP.docx

OFFER

SUBMISSION

PACKAGE

SOLICITATION: SPE602-23-R-0705

PURCHASE PROGRAM: 2.2B (JAA)

DELIVERY PERIOD:

DATE OF AWARD THROUGH MAY 14, 2023

TO BE TIMELY, OFFERS MUST BE RECEIVED AT THE DEFENSE LOGISTICS AGENCY BY:

March 16, 2023, at 1:00PM, Fort Belvoir, VA Local Time

INSTRUCTIONS

1. To be evaluated for award, one copy of this Offer Submission Package (OSP) must be returned to Defense Logistics Agency Energy. All documents to be completed and returned are contained in this Offer Submission Package or as an attachment to the solicitation on Sam.gov The following documents are needed by March 15, 2023, at 1:00PM, Fort Belvoir, VA Local Time:

· Signed Standard Form 1449

· Offer Submission Package

· All Applicable Fill-In Clauses (See Attachment 3 – Fillable Clauses)

· A signed copy of all Amendments (If applicable)

· Applicable letters of commitment (See L704 for requirements.)

· Applicable certificates of analysis

· Applicable transportation agreements

· Safety Data Sheet (SDS) for all offered products

2. Be sure to check your offer prices in Section B for accuracy and legibility prior to submission. Initial all changes and sign and date the Standard Form 1449.

3. Please type, DO NOT HAND WRITE ENTRIES.

4. By submitting this Offer Submission Package, you are stating ALL terms and conditions of the solicitation are accepted and apply to your offer, unless clearly stated herein.

5. The e-mail address to submit your offer are Jennifer.Arthur@dla.mil and Matthew.Padfield@dla.mil.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS B1 SUPPLIES TO BE FURNISHED (BULK) (DLA ENERGY JAN 2012)

(a) The supplies to be furnished during the contract period and all associated data are as follows:

NOTE: Please review the Schedule of Requirements located in the Solicitation. After reviewing the requirements, complete the OFFER SCHEDULE below:

OFFER SCHEDULE

A – STANDARD OFFER SHEETS

1. Origin Offer Sheet

(USG)

Min Qty

(USG)

Cost

Price

JAA

2. Destination Offer Sheet

(USG)

Min Qty

(USG)

Cost

Price

JAA

B – ADDITIVE PRICES

S1

C – PRICE ESCALATORS

S1

E – OFFER CONDITIONS

1. Overall Min/Max Quantity Availability:

VENDOR NOTES:

2. Overall Max By Product:

JAA

3. Overall Max By Product and Shipping Location:

JAA

4. Min/Max For A Combination Of Products:

5. Min/Max For Individual Shipping Location:

Available (USG) Maximum Quantity Available (USG) Notes

JAA

6. Would the quantity awarded out of any shipping point affect the quantity available for award out of any other shipping point?

7. Min / Max For Combination Of Bid Lines:

8. Offer Combinations That Must Be Awarded Together Or Not At All:

9. Offer Combinations Where Only 1 Item From The Group Can Be Awarded:

10. Offer Combinations Where 1 Must Be Awarded Before Another In Order (1 BEFORE 2 BEFORE 3 etc.):

F - SOURCE OF SUPPLY

1. State the monthly production capacity for each source of supply:

2. List All Shipping Points Supplied by Each Refinery/Source of Supply:

3. Refinery/source quantities available for award:

(USG)

Maximum Quantity Available

(USG)

G - PARCEL SHIPPING SIZES & DAILY CAPACITY

2. For Pipeline:

a. State the pipeline that the product will move through and the minimum and maximum quantities (parcel sizes) available in barrels (BBLS) for each delivery and the minimum number of days between lifts (deliveries) into each pipeline (please state if there is no interval):

NOTE: Unless you define otherwise, lift interval is the time between completion of loading (when cargo completes passing the custody transfer point) one delivery until the Scheduled Delivery Date of the next delivery for a specific product. Lift intervals are based on delivery of maximum parcel size for each shipping point. If a quantity less than the maximum parcel size is shipped, the lift interval shall be reduced on a pro-rata basis.

3. For Barge/Tanker/Shallow Draft Tanker:

b. State the minimum and maximum quantities (parcel sizes) available in barrels (BBLS) for each delivery and the minimum number of days between lifts (deliveries):

4. Would the quantity awarded out of any shipping point affect the quantity available for award out of any other shipping point: If YES please give details below:

Notes:

A. FOR EVALUATION PURPOSES ONLY: DLA ENERGY will add 5 days to offered FOB Origin tanker lift intervals and 3 days to offered FOB Origin barge/shallow draft tanker lift intervals to determine if the maximum total quantity offered for each offered item can be lifted under a resultant contract. Additionally, if multiple lift intervals are offered, DLA ENERGY will evaluate the maximum quantity for award based on the most restrictive lift interval. These evaluation factors were derived from operational scheduling realities and will be used only for evaluation purposes. The Government reserves the right to schedule lifts in accordance with the lift intervals indicated in the Schedule of the resultant contract. If the calculated max quantity available for award based on lift intervals is less than the total quantity offered for award, the Government will limit evaluation for award to the calculated maximum quantity based on parcel size and lift intervals. Offerors should consider the Government's evaluation factors for tanker, barge, and shallow draft tanker lift intervals to assure lift intervals and parcel sizes provide for full evaluation of total offered quantity for all items by all modes of delivery.

B. Unless you define otherwise, lift interval is the time between when the vessel completes loading (released by the Government Inspector) until the Scheduled Delivery Date of the next delivery for a specific product.

J – QUALITY ASSURANCE

Pursuant to FAR 52.212-1, the offeror must demonstrate an understanding of the quality assurance requirements in Quality Assurance Provisions (QAPs) E1 CONTRACTOR INSPECTION RESPONSIBILITIES and E1.21 CONTRACTOR INSPECTION RESPONSIBLITIES (JET A/A-1)(BULK/PC&S) of the solicitation. Accordingly, offerors must indicate one of the following and submit the required documentation for review with their initial offer:

Offeror certifies that it has a Quality Control Plan (QCP), applicable to a DLA Energy bulk petroleum contract, on file with DLA Energy that is no more than 24 months old.

An outline, an estimated two pages in length, of a proposed QCP describing the offerors current inspection system and quality assurance procedures, with references to the corresponding requirements in E1 and/or E1.21.

L - F92.02 SCHEDULE OF REFINERY SHUTDOWNS FOR TURNAROUNDS (DOMESTIC AND OVERSEAS BULK) (DLA ENERGY JULY 2019)

(a) The offeror shall furnish to the Contracting Officer a refinery shutdown schedule for the contract period. DLA Energy will review the offered quantity, parcel sizes, and lift intervals in conjunction with the turnaround period to ensure that the entire offered quantity can be delivered during the performance period and will meet operational requirements.

(b) The offeror shall provide the following information for each product offered:

(1) No shutdowns planned [ ]

(2) Shutdowns Planned [ ]

(iii) Impact of shutdown period on supply availability: .

(c) Unless the offeror states otherwise, the offer will be evaluated on the basis that there will be no refinery shutdowns for turnarounds that will have an impact on supply availability.

(End of F92.02 Text)

M - REQUESTS FOR EXCEPTION

All requests for exceptions to the solicitation and amendments must be included in this section. Please be a specific as possible when submitting a request for exception and use a separate line for each exception being requested.

Inclusion of the request for exception in the offer should not be construed as acceptance by the Government until such acceptance is expressly stated by the Contracting Officer.

Any exception stated elsewhere in the offer that is not included in section M of the Offer Submission Package will NOT be considered a valid request for exception and will not be considered for award.

1. SECTION B / SUPPLIES OR SERVICES AND PRICES/COST: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

2. SECTION C / DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

3. SECTION E / INSPECTION AND ACCEPTANCE: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

4. SECTION F / DELIVERIES OR PERFORMANCE: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

5. OTHER EXCEPTIONS: List all exceptions to the solicitation and amendments other than those for Sections B, C, E or F of the Solicitation. Identify the solicitation section and clause or provision applicable to each exception requested.

Any exception stated elsewhere in the offer that is not included in section M of the Offer Submission Package will NOT be considered a valid request for exception and will not be considered for award.

N – K CLAUSES

1. K1.01-7 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (CONT’D)(DLA ENERGY FEB 2009)

SMALL BUSINESS CONCERN REPRESENTATION - OFFEROR’S MANUFACTURING SOURCE.

(a) The representation in (c) below concerning the offeror’s manufacturing source applies to Small Business Set- Aside (SBSA) line items, Small Disadvantaged Business Price Evaluation Adjustment (SDB PEA) line items, and HUBZone Small Business (HSB) line items only.

(1) To be eligible for either the SBSA or SDB PEA, the representation in (c)(1) below must state that all end items will be manufactured or produced by a small business concern in the United States, its territories and possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(2) To be eligible for the HSB preference, the representation in (c)(2) below must state that all end items will be manufactured or produced by a HUBZone small business concern in the United States, its territories and possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(b) Failure to complete (c) below and failure to submit same with the offer may render the offer ineligible for award in these programs.

(c) (1) SBSA/SDB PEA REPRESENTATION. The small business concern represents as part of its offer that—

[ ] all [ ] not all end items to be furnished will be manufactured or produced by a small business concern in the United States, its territories or possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(2) HSB REPRESENTATIONS. The small business concern represents as part of its offer that—

[ ] all [ ] not all end items to be furnished will be manufactured or produced by a HUBZone small business concern in the United States, its territories or possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(End of K1.01-7 Text)

2. K28 SHIPPING POINT AND REFINERY INFORMATION (BULK) (DLA ENERGY JULY 2019)

Offerors are required to submit the following information for all shipping points and refinery sources offered.

COMPLETE ADDRESS (INCLUDING NAME OF SHIPPING POINT OR REFINERY, STREET ADDRESS, CITY, COUNTY, STATE AND ZIP CODE, AND TELEPHONE NO.):

(End of K28 Text)

3. K28.01 NOTIFICATION OF VESSEL EXPECTED TIME OF ARRIVAL (ETA) (DLA ENERGY JUNE 2022)

As required by the TANKER DEMURRAGE AND LOADING CONDITIONS contract text and/or the BARGE DEMURRAGE AND LOADING CONDITIONS contract text, when Government vessel loadings are involved, offerors shall submit the following information for each port offered (Check box for preferred communication method):

PORT: _______________________________________

[ ] NOTIFICATION TELEX/FAX NUMBER: _____________________________

[ ] EMAIL ADDRESS:________________________________________

(End of K28.01 Text)

4. K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007)

The offeror or quoter represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposals or quotations.

(End of K33.01 Text)

5. K86 FOREIGN TAXES (DLA ENERGY NOV 2014)

As stated in the TAXES - FOREIGN FIXED-PRICE CONTRACTS clause 52.229-6, unless the contract provides otherwise, the contract price must include all applicable foreign taxes, duties, fees, or foreign government-levied charges (“taxes and duties”). In accordance with the TAXES - FOREIGN FIXED- PRICE CONTRACTS clause 52.229-6, the offeror shall list below, in paragraph (a), the specific name and amount of the foreign taxes and duties included in the price. If, when permitted by the contract, foreign taxes and duties are not included in the offered price, but are expected to be invoiced separately, the offeror shall list the specific name and amount of these foreign taxes and duties in paragraph (b) below.

(a) Foreign taxes and duties included in the contract price are as follows:

(b) Foreign taxes and duties invoiced separately are as follows:

O. General Comments

Please include any general comments or notes that you wish to include in your offer in the area provided.

General Comments

(End of K86 Text)