Attachment_2_Ordering Procedures_8July2022.pdf

FA8609-21-R-B003

ATTACHMENT 2

Ordering/Evaluation Procedures

CUI

ORDERING/EVALUATION PROCEDURES FOR

COMMODITIES DEPOT ACTIVATION STAND-UP (CDAS)

Ordering/Evaluation Procedures

Table of Contents

1.0 Fair Opportunity Proposal Request (FOPR) Process

2.0 Proposal Submission Process

3.0 Proposal Evaluation Process

3.1 Technical Requirements (Step 1)

3.2 Objective Criteria (Step 2)

4.0 Order Issuance Process

5.0 Post Order Issuance

Ordering/Evaluation Procedures

1.0 FAIR OPPORTUNITY PROPOSAL REQUEST (FOPR) PROCESS

1.1 Upon execution of the basic contract, the United States Government (USG) will competitively solicit quotes or proposals from the KC-46 Commodities Depot Activation Stand-up (CDAS) awardees using FAR 16.505(b)(1) fair opportunity processes in order to execute delivery orders to fulfill individual requirements, unless one of the exceptions at 16.505(b)(2)(i) applies.

1.2 Specific instructions will be provided within each Fair Opportunity Request for Quote/Proposal (FOPR). CDAS mission requirements continually evolve; therefore, rapid acquisition is paramount. The Government’s objective is to award orders within 60 days, excluding those for urgent need.

1.3 Fair Opportunity Proposal Request (FOPR)

a) The CO will initiate the FOPR process by sending a FOPR letter and attachments (hereafter referred to as the FOPR package) to all the IDIQ contractors, via e-mail, following FAR 16.505.

b) The Contract Line-Item Number (CLIN) structure on each order will follow the

CLIN structure outlined in the basic ID/IQ contract. The FOPR package will include the following information:

1. Date of package.

2. Proposal due date and submission method.

3. Point of Contact (POC) information.

4. Delivery Location.

5. List of Line Replaceable Units (LRU)/Commodities.

6. Delivery Timeframe.

7. Required Engineering and Technical Support.

8. Required Support Equipment and Tooling.

9. Required Parts Supply.

10. Required Training.

11. Order template, as applicable.

12. Other pertinent data.

2.0 PROPOSAL SUBMISSION PROCESS

2.1 Submission of proposals is not mandatory; however, Contractors shall submit a confirmation of “no bid” prior to the submission deadline with an explanation as to why the Contractor is unable to provide a proposal if it originally stated it could during the establishment of the ID/IQ.

Ordering/Evaluation Procedures

2.2 If no proposal is received, the CO, at his/her discretion, may re-validate the FOPR requirement. The validation process may include exchanges of information with some or all the Contractors to determine whether there are concerns with the requirement. Should the requirement be re-validated, the CO may reissue the FOPR package.

2.3 The Contractor’s proposal shall be submitted to the ordering CO on or before the time and date specified in the FOPR letter.

2.4 The amount of time for proposal submission will be based on the complexity and urgency of the requirement and will be stated in each individual FOPR.

2.5 Any questions pertaining to the FOPR package shall be submitted to the CO in writing within five (5) business days of FOPR issuance, unless otherwise specified. In the event issues pertaining to the FOPR package cannot be resolved to the satisfaction of the CO, the CO reserves the right to cancel the proposed FOPR package. In such event, Contractors will be notified, via email, of the CO’s decision, which shall be final and conclusive and shall not be subject to the Disputes clause of the Contract Disputes Act.

2.6 In the event only one offer is received (and after it has been determined that the FOPR package does not require re-validation and reissuance), the Government shall follow the procedures in DFARS 215.371.

3.0 PROPOSAL EVALUATION PROCESS

The Government will evaluate proposals in response to each FOPR in accordance with these ordering procedures.

Each Offeror will be evaluated using the following technical requirements and objective criteria to determine the best value for each LRU/commodity.

3.1 TECHNICAL REQUIREMENTS (Step 1):

In order for an Offeror to be considered for an award, each proposal must adhere to all the following technical requirements:

3.1.1 Provide required Engineering and Technical Support to include technical data clarification requests and on-site assistance during actual stand-up of depot repair capability including validation and verification activities as specified in the FOPR for the duration of the activation Period of Performance (PoP).

3.1.2 Provide for the timely and complete delivery of Support Equipment and Tooling required to support the contractor portion of the Government-led commodities organic depot activation standup as specified in the FOPR for the duration of the activation PoP.

Ordering/Evaluation Procedures

3.1.3 Provide required and recommended training and materials, to schedule and conduct classroom, hands-on, “train-the-trainer", new employee, and refresher types of training in support of the contractor portion of the government-led commodities depot activation standup as specified in the FOPR for the duration of the activation PoP.

3.1.4 Provide for the timely and complete delivery and tracking of Parts including “Gold

Standard” parts with statistical accuracy verification data to meet requirements in support of the contractor portion of the government-led commodities depot activation standup as specified in the FOPR for the duration of the activation PoP.

3.2 OBJECTIVE CRITERIA (Step 2):

If an Offeror meets all the criteria in paragraph 3.1, then each delivery order proposal will be evaluated in accordance with (IAW) the below criteria. The criteria precedence may change based on specific mission requirements.

a) The Offeror with the lowest extended price may be awarded the order.

b) The Offeror that provides all requirements for the order at the earlier delivery date may be awarded the order.

c) Should multiple Offeror proposals successfully meet all criteria (e.g. technical requirements, price, and delivery dates) the Offeror that had the best performance score on the previous delivery order may be awarded the order.

3.2.1 Other Relevant Information. The Offeror shall address other relevant information as requested by the FOPR. Examples include but are not limited to identification of any situation in which the potential for a conflict of interest (COI) exists; notification of situations in which Berry Amendment and Buy American-compliant end products from responsible sources are not available to fill requirements; or identification of the terms and conditions of any applicable standard or available extended warranty.

3.2.4 The Government will not be obligated to reimburse the Contractor for work performed, items delivered, or any costs incurred, nor shall the Contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by duly executed orders. FOPRs will indicate fund availability. The Government may request proposals with no assurance of funding and provide no assurance that orders will be issued.

4.0 ORDER ISSUANCE PROCESS

4.1 Decentralized ordering authority is not being granted to authorized users at this time.

Ordering/Evaluation Procedures

4.2 Initial Orders. Each awardee will receive an initial delivery order for the contract minimum to cover the expense of attendance at the Post-Award Conference.

4.3 IAW CFR 15§700.13, DPAS Ratings: Delivery orders issued against this IDIQ contract will be rated and all the elements and regulatory requirements of a rated Defense order are applicable.

4.3.1 The Contractor shall accept every rated order received and must fill such orders regardless of any other rated or unrated orders. Therefore, since rated orders exist for this requirement, the Contractor should be thoroughly familiar with, and must comply with, the provisions of 15 CFR 700. The prime contractor is required to flow this requirement to its subcontractors, if applicable.

4.3.2 The Contractor shall not accept a rated order for delivery on a specific date if unable to fill the order by that date. However, the Contractor shall inform the Government of the earliest date on which delivery can be made and offer to accept the order on the basis of that date. Scheduling conflicts with previously accepted lower rated or unrated orders are not sufficient reason for rejection under this section.

4.3.3 The Contractor shall not accept a DO-rated order for delivery on a date which would interfere with delivery of any previously accepted DO- or DX-rated orders.

However, the Contractor must offer to accept the order based on the earliest delivery date otherwise possible.

4.3.4 If the Contractor is unable to fill all the rated orders of equal priority status received on the same day, it must accept, based upon the earliest delivery dates, only those orders which can be filled, and reject the other orders. For example, the Contractor must accept Order A requiring delivery on 15 December before accepting Order B requiring delivery on 31 December. However, the Contractor must offer to accept the rejected orders based on the earliest delivery dates otherwise possible.

4.4 The Contractor is not authorized to commence performance prior to the issuance of a signed delivery order or other written approval from the CO to begin work.

4.5 No unfunded delivery orders are permitted. Delivery orders will be fully funded in accordance with the FAR, DFARS, and other agency funding restrictions.

4.6 The Contractor shall work in partnership with the Government to close out orders as soon as possible after they are physically complete by using the “Quick Closeout” procedures described in FAR 42.708 as much as practical.

Ordering/Evaluation Procedures

4.7 During performance, the Contractor shall notify the CO when an order cannot be fulfilled in its entirety due to any of the following circumstances: manufacturer backorder or discontinuation; substitute material; alternate delivery schedule; part number change, etc.

The Contractor shall not substitute another item, different brand, or generic product, etc.

for the specified product without the CO’s written approval and/or order modification.

4.7.1 The Contractor shall notify the CO when orders may be impacted by Diminishing

Manufacturing Sources and Material Shortages (DMSMS).

4.7.2 If the Government does not approve the change(s), the parties will negotiate a mutual agreement, as applicable. The requirement may then be re-competed as required.

5.0 POST ORDER ISSUANCE

5.1 The Contractor shall deliver reparable LRUs and notify the USG of the destination and respective locations in the quantities identified in each of its orders no less than 15 days prior to item delivery.

5.2 Include a packing slip and a Federal Aviation Administration (FAA) Form 8130-3, Authorized Release Certificate, Airworthiness Approval Tag for each reparable LRU to the appropriate USG acceptance organization to include, but not limited to, the cognizant Defense Contract Management Agency (DCMA) Contract Management Office (CMO).