Attachment 2 - 52.212-1 Addendum - Instruction to Offerors.pdf

INSTRUCTIONS TO OFFERORS

15M20020QA32OS005

ATTACHMENT 2

ADDENDUM TO 52.212-1

Addendum to 52.212-1 (c), Period for Acceptance of Offers. The paragraph is tailored as follows:

“The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for the receipt of offers.”

The Government intends to award a single award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract for the issuance of Firm-Fixed Price task orders in accordance with FAR PART 12.603 on the basis of Lowest Price Technically Acceptable (LPTA). The Government anticipates the period of performance of the IDIQ resulting from this request for quotation (RFQ) to be a 12-month base period, and four (4), 12 month option periods in accordance with FAR 52.217-9.

QUOTE PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts: Part I – Price Quote and Part II Technical Quote.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. If the contracting officer determines that adequate priced competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determined that adequate price competition no longer exists, offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness (see FAR 2.101, Data Other than certified cost or pricing data).

A. Submission of Offers

Offerors must provide the following covering the entire anticipated period of performance of this effort, in response to this RFQ:

• Price Quote

• Technical Quote

The Offeror’s quote must be submitted electronically via email to OSC.Procurements@usdoj.gov to the United States Marshals Service, Judicial Services Division, Office of Security Contracts by the due date of 12:00 PM Eastern Standard Time (EST) on Tuesday, September 8, 2020. The Offeror is responsible to submit their quote with a delivery/read receipt in order to confirm successful transmission and receipt of their quote by emailing osc.procurements@usdoj.gov prior to the closing date and time of the RFQ. If the quote is not received by the USMS on or before the deadline, the offeror’s submission will be considered late and will not be accepted (FAR 52.215-1). The quote must be in an electronic folder with the individual contents of each quote contained as electronic files.

Faxed, hand carried or mailed quotes WILL NOT be accepted by the Government in response to the

RFQ.

Questions pertaining to this RFQ must be submitted by 12:00PM EST on Monday, August 31, 2020 to allow for research and dissemination of the answers. The Offeror shall submit questions via e-mail to osc.procurements@usdoj.gov , using the subject line, “15M20020QA32OS005 – X-Ray Service Questions”.

mailto:OSC.Procurements@usdoj.gov mailto:osc.procurements@usdoj.gov mailto:osc.procurements@usdoj.gov

Offerors may expect responses to questions to be provided by the Government via an amendment to the RFQ issued on beta.SAM.gov.

Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following a format similar to the table below:

Table L.1 – Questions Format Question No. Reference Question Category Question # Solicitation or

Attachments, and Section

Contract or Technical

Question

Responses to submitted questions will be provided to all Offerors via an Amendment to this solicitation through beta.SAM.gov. If Amendments to the solicitation are issued, all Offerors must acknowledge the Amendments by signing the accompanying Standard Form 30 and returning the signed Standard Form 30 for all Amendments issued with the Offeror’s quote submission. Failure to acknowledge all Amendments issued by the Government may result in the quote submitted in response to the solicitation being found non-responsive by the Government.

B. Notice to Offerors

1. The Offeror’s quote shall become the property of the Government and will not be returned. If your quote contains information that you do not wish disclosed to the public or used by the Government for any purpose that evaluation of the quote, such restrictions shall be clearly indicated on each sheet containing such information.

a. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and quotes/quotes submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information”, the Offeror should mark its submissions in the following manner

b. The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the Offeror to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)_______.”

c. Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged and is not subject to mandatory disclosure under the Freedom of Information Act.”

2. Offerors shall not be reimbursed the costs of developing a quote in response to this Request for

Quote. Any offer determined to be incomplete may be disqualified from further consideration for award.

3. Data previously submitted, or presumed to be known (e.g., descriptions of previous projects performed for the Government) cannot be considered as part of the quote unless physically incorporated in the quote. Clarity, completeness, and conciseness are essential.

4. The Government may reject any quote that is determined to be unrealistic in terms of contract commitments, contract terms and conditions, or unrealistically high or low in price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the requirement.

5. By submission of its offer, the Offeror agreess to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirement, in addition to those identified as evaluation factors. Offerors must clearly identify any exception(s) to the solicitation terms and conditions and provide a complete accompanying rationale.

C. Quote Instructions

1. General Quote Instructions

The offeror shall clearly label each response and parts appropriately. Each quote shall use a customary typeface font, no smaller than 12 points, and no less than ½ margins. This applies to charts, graphs, illustrations and attachments. Every page of the quote shall have a unique page number to support accurate referencing.

The Cover Letter, which shall not be included in the page limitations, shall identify the RFQ number, corporate principle submitting the quote, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Offeror Point of Contact and Alternate Point of Contact information (name, title, telephone number, email).

2. Content of PART 1 – PRICE Quote

a. Offerors shall fill out the Microsoft Excel spreadsheet provided (Attachment 3). Offerors shall provide all labor, supplies, equipment, and necessary materials to perform all operations in accordance with the SOW. No changes are permitted to the format provided by the Government.

b. Pricing instructions: See Instructions tab in Attachment 3 provided.

c. Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212- 3 shall be returned along with the quote.

d. Offerors shall return a signed copy of page of the 15M20020QA32OS005 (SF 1449).

3. Content of PART II – Technical Quote

The Technical Quote shall be prepared in such a manner as to enable the Government reviewers to make a thorough evaluation and arrive at a sound determination of whether the quote meets all technical requirements of the solicitation. To this end, the Technical Quote should be sufficiently specific, detailed, and complete as to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements set forth in the solicitation. Statements by an offeror that merely offer to perform in accordance with the Government's requirements or which merely paraphrase the requirements document(s), or use phrases such as, "standard practices will be employed," or "well established techniques will be employed," etc. may be considered non-compliant and ineligible for award. The Technical Quote shall not exceed 20 pages (excluding the cover letter), with no less than ½ margins on all sides.

The Government technical evaluation team will evaluate the technical approach on a pass/fail basis, assigning ratings of Acceptable or Unacceptable based on these factors.

•The Offeror shall provide repairs and services on Smiths Detection cabinet models 6040-2is, 6046si, 100100v-2is and 7555si machines CONUS and OCONUS. This includes technicians that can perform the annual PMI listed in the machine user manual to include a radiation survey.

•The Offeror shall provide technicians that are U.S. Citizens or resident aliens authorized to work in the United States, certified by the manufacturer to service the aforementioned x-ray models and can or currently possess a favorable national criminal background check. This includes technicians that possess a valid government issued identification with photograph for visual recognition.

•The Offeror shall respond to service and repair calls and have the machine repaired within five (5) working days. This includes having the parts on site in order to complete the repairs on time.

•The Offeror shall provide parts shipping to and from the location of need at no additional cost to the USMS.

•The Offeror shall provide a primary and alternate point of contact. This includes telephone with voicemail and email.

•The Offeror shall provide a toll-free service number and e-mail address for service calls.

•The Offeror shall relocate the aforementioned x-ray models upon request CONUS and

OCONUS. This can include roller tables and other accessories associated with the machine.

•The Offeror shall provide a Quality Control Plan. At a minimum, the Contractor shall discuss:

a. Scheduling and reporting

b. Training of employees and subcontractors

c. Ability to acquire and install parts and software, including original equipment manufacturer (OEM) parts

d. Ability to deliver an x-ray repair response time of at least five (5) working days

D. General Information

FEDERAL HOLIDAYS:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

LIST OF ATTACHMENTS:

15M20020QA32OS005 (SF 1449)

Attachment 1 – Statement of Work (SOW) Attachment 2 – 52.212-1 Addendum – Instruction to Offerors Attachment 3 - Pricing Template Attachment 4 – Evaluation Factors

(end addendum)