Attachment 1 Statement of Requirements- XRF Analyzers FY23.pdf

ATTACHMENT 1: STATEMENT OF REQUIREMENTS

Consumer Product Safety Commission Statement of Requirements

Handheld X-ray Fluorescence (XRF) Analyzer

SECTION I: Description of Requirements

The XRF analyzers must be capable of measuring lead (Pb) content in children’s products to determine compliance with the Consumer Product Safety Improvement Act (CPSIA). The

XRF must meet the requirements outlined for the testing apparatus in the ASTM F2617

Standard Test Method for Identification and Quantification of Chromium, Bromine, Cadmium, Mercury, and Lead in Polymeric Material Using Energy Dispersive X-ray

Spectrometry. Units must be suitable for use as a handheld analyzer for the measurement of lead, cadmium, arsenic, antimony, selenium, barium, chromium, mercury, aluminum, and magnesium in consumer products including metals, plastic, glass, and paint. The XRF shall be capable of effectively measuring elements with atomic number at least as low as magnesium (Mg) without the use of vacuum or helium purge. Both “soils and minerals” and

“test all” modes or equivalent must be available on the instrument.

SECTION II: Background

The Consumer Product Safety Commission’s (CPSC) laboratory, field, and import surveillance staff require XRF analyzers that are critically needed to screen consumer products for lead (Pb) and other elements of interest.

SECTION III: Technical Requirements and Performance

The XRF analyzer must be new and a model currently in production. Refurbished or demonstrator instruments are not acceptable. The XRF analyzer shall be robust and durable for daily use in both a laboratory and field setting and must be suitable for continuous local and/or long-distance transport.

The XRF analyzer system shall meet or exceed the following functions and specifications:

A. Instrument shall weigh no more than 3 lbs. (with battery installed).

B. Instrument shall operate with a 50 kV X-ray tube (at least 4 W) and shall not employ a radioactive isotope source. X-ray detector with energy resolution equal to or better than 140 eV full width at half maximum of the Mn Kα line.

C. Instrument shall contain a Silicon Drift Detector (SDD) capable of effectively measuring elements with atomic number at least as low as magnesium (Mg) without the use of vacuum or helium purge. Should have the ability to process over 200,000 detector events per second.

D. Instrument shall include a built-in camera to provide close view of analysis area.

E. Instrument shall include macro camera to provide photo of entire sample.

F. Instrument shall be capable of a small spot size of not greater than 4mm. Multiple spot sizes are acceptable.

G. Instrument shall include a minimum of two (2) Li-ion batteries, each capable of powering the XRF analyzer at least 4 hrs. without external power and include a battery charger and accessories needed to recharge batteries; AC adapter.

H. Instrument shall include hot-swap feature allowing the exchange of batteries without powering off the instrument or have a battery life of at least 10 hours.

I. Instrument shall include a portable fully shielded test stand. The stand should collapse easily without tools to allow hand-carrying into the field. The stand shall allow tool free setup, attachment, and removal of analyzer.

J. Instrument shall include preprogrammed software modes that will accurately quantitate lead and other elements in a variety of homogeneous matrices such as metal, plastic, and glass and a mode for user-definable calibrations and analyses. The analyzer must include modes for quantitative determination of concentrations in percent (%) and parts per million (ppm) of target elements in plastic, metal, and glass.

K. The preprogrammed software modes shall include a specific “soils and minerals” mode or equivalent. Instrument shall be capable of detecting Al and Mg using the

National Institute of Standards and Technology (NIST) Standard Reference

Material® 2586 Glass Standard.

L. The preprogrammed software modes shall include a specific “test all” mode or equivalent for sample analysis. The “test all” mode or equivalent will automatically select the mode for the user when the user is uncertain of the appropriate mode to choose. The “test all” mode or equivalent will determine the sample matrix (e.g., metal, plastic, PVC plastic) and apply the appropriate algorithms for elemental detection and quantification.

M. Instrument shall be capable of detecting Pb, Sb, As, Ba, Cd, Cr, Hg, Se, Br, Cl, Al, and Mg in paint layers on painted consumer products. The analyzer must be able to detect < 80 parts per million (ppm) Pb on 20-micron thick paint layer. The analyzer must be able to detect and measure Pb on mass per unit area basis using the NIST

Standard Reference Material® 2569 Level 2 and Level 3 Lead Paint Films.

N. Instrument shall be capable of quantifying and detecting Pb, Sb, As, Ba, Cd, Cr, Hg, Se, Br, Cl, Al, and Mg in metal, plastic, glass, rubber, textiles. The analyzer must be able to detect < 20 ppm Pb in plastics. The analyzer must be able to detect and accurately measure Pb on mass fraction basis in plastic certified reference materials that contain low and high levels of Pb such as the European Reference Material

ERM®-EC680k, ERM®-EC681k and the NIST Standard Reference Material® 2861

PVC plastic. The analyzer must be able to detect < 70 ppm Pb in metal alloys such as zinc, tin, copper, steel.

O. Instrument shall be able to detect and accurately measure Pb on mass fraction basis in glass certified reference materials that contain high levels of Pb such as the

Restriction of Hazardous Substances (RoHS) 2-3 Glass Standard.

P. The instrument display shall include a touch screen display which allows user input and reading of results (within seconds) at the point of use. The analyzer shall contain user-friendly, graphical interface software compatible with Microsoft Windows 10 or later. For data handling, the analyzer must include means for assigning sample numbers to test data, store, transfer, and retrieve reports and sample numbers securely including transfer of data to Windows PC.

Q. Instrument shall contain at least 16 GB storage. Instrument shall be capable of holding at least 50,000 results including spectra and camera images (1 micro image and 1 macro image per result).

R. Instrument shall operate with a stand-alone laptop computer and include a PC connection cable.

S. Instrument shall have Wi-Fi capability.

T. Instrument shall include calibration check standards (a minimum of one metal alloy standard and one plastic standard material) for calibration check.

U. Instrument shall have password protection capabilities in the software for added security for appropriate personnel use.

V. Instrument shall include a carrying case to safely transport XRF analyzer.

SECTION IV: Requirements

The contractor shall perform the following:

A. Technical documentation:

• The contractor must provide a Certificate of Calibration with each analyzer purchased. The Certificate of Calibration shall contain all the measurement readings of reference materials the vendor used for calibration verification.

• The contractor shall provide a radiation safety certificate with the instrument stating that the instrument meets all federal and state radiation safety requirements.

• The contractor must provide evidence that the XRF’s lithium-ion batteries have passed the design tests found in the United Nations Manual of Tests and

Criteria, Section 38.3.

• The contractor shall provide a User Manual with the analyzer.

B. Maintenance:

• The contractor shall provide a quote for the cost of repair and/or calibration of the XRF analyzer. In addition, a loaner XRF analyzer from the contractor shall be made available to CPSC free of charge during any repair incident and shall be the similar make/model of the CPSC XRF analyzer being repaired.

• The vendor must be able to provide service support.

C. Training: The contractor shall provide a minimum ½ day on-site training that includes operation of unit, routine maintenance, basic application, and safety. A virtual training shall also be provided to accommodate a maximum of twelve (12) separate locations throughout the continental United States.

D. Warranty: The contractor shall provide a minimum two (2) year warranty for the instrument that covers all parts, labor, and travel.

SECTION V: Live Demonstration

If the contractor confirms they can satisfy all of the requirements noted in the Statement of

Requirements, they will provide the CPSC with a live demonstration to validate the performance of the XRF analyzer based on Technical Evaluation Factors A and B described in Attachment 2.

The demonstration will take place at the CPSC’s National Product Testing and Evaluation Center

(NPTEC) located at 5 Research Place (5RP) in Rockville, MD. All technical and performance requirements are mandatory and must be met in order to be eligible for award. Interested vendors must email Greg Grayson at ggrayson@cpsc.gov to schedule their live demonstration.

Demonstrations will be held on or between 11 – 20 July 2023. This demonstration will test

Technical Evaluation Factors A and B as described in Attachment 2.

SECTION VI: Instructions to Offerors

Information requested herein must be furnished in writing and must be fully and completely in compliance with RFQ instructions. The information requested and the manner of submission is essential to permit the prompt evaluation of all quotes on a fair and uniform basis. Simple statements of compliance without detailed specifications that allow the Government to compare a quoted product to the Government’s requirement may not be considered sufficient evidence that the Quoter’s product can meet the requirement.

Any additional clauses required by public law, executive order, or acquisition regulation, in effect at the time of execution of the proposed contract, will be included. It is understood that your quote will become part of the official contract file.

This solicitation does not commit the Government to pay any cost for the preparation and submission of a quote. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed acquisition.

Each offeror should recognize that its initial price and technical quote may be used as the sole and final basis for award and should quote accordingly. The contractor must submit their quote in two separate volumes:

Volume I: Technical Specifications

The contractor must provide technical specifications for their quoted analyzer showing that it meets or exceeds the standards outlined in this Statement of Requirements. Vendors must also provide brief descriptions of available on-site and remote trainings for end users.

Volume II: Pricing

The vendor must provide pricing for twelve (12) handheld XRFs. It must provide firm fixed price optional pricing for up to twelve (12) on-site training sessions (see section IV(C) of this document). The vendor must also provide pricing for optional additional quantities in FY24.

Discounts against established prices and rates are requested.

mailto:ggrayson@cpsc.gov