Attachment 1- SOW - Medical Cylinder Gas1-21-2026.docx

MEDICAL CYLINDER GAS

STATEMENT OF WORK

1.0 SCOPE OF CONTRACT

1.1 The purpose of this requirement is to establish a contract for medical cylinder gases utilized at VA Greater Los Angeles Medical Center Department of Medical Research at the West Los Angeles (WLA) and Sepulveda (SEP) Campuses. The gases to be purchased include but are not limited to Liquid Nitrogen- various types and purity including but not limited to refrigerated, NF, High Purity, Argon Gas, Compressed Air, Carbon Dioxide - various types and purity including but not limited to Medical Grade, Liquified, Oxygen, Custom Liquid Gas Mixes.

1.2 The contract items will be ordered by and delivered to the individual activities listed in the schedule on standing recurring and automatic basis. The quantities shown in the schedule are estimates of each activity’s annual requirements. There is no express or implied guarantee that these quantities will be purchased. The schedule found in 3.1.2 also indicates whether the contractor will fill government owned (G) cylinders, will provide contractor owned (C) cylinders, or will be servicing the facility with a combination of both (C/G).

2.0 SPECIFICATIONS

2.1 All medical gases shall conform to specifications prescribed in the United States Pharmacopeia and the National Formulary.

2.2 All medical gas manufacturers and fillers of medical gases shall be registered with the FDA; and all medical gases shall be manufactured, processed, packed, transported, and stored according to the FDA’s Current Good Manufacturing Practice (CGMP) regulations and Title 21, Code of Federal Regulations, Parts 210, 211 and 201 for labeling.

2.3 The following specifications are incorporated:

2.3.1 Federal Specification BB-C-101D, Carbon Dioxide (CO2) Technical and USP, current edition.

2.3.2 Compressed Gas Association (CGA) Publications G-7 – Compressed Air for Human Respiration, current edition, and ANSI/CGA G-7.1 – Commodity Specification for Air, current edition.

2.4 All products, equipment, and services provided under the contracts awarded under this solicitation shall be in compliance with all applicable Federal, state, and local regulations. All applicable licenses/certifications/insurance or other required documentation shall be provided to the Government Point of Contact and the Contracting Officer within 10 days after the contract award.

2.4.1 LICENSING, AUTHORIZATION, AND SELLING PERMISSIONS

2.4.1.1 If the Contractor is the manufacturer of the medical gases it places into the medical gas cylinders being supplied under this contract, it shall provide verification on an annual basis, that it holds current licensing, permits, certifications, or registrations required by the FDA and the states in which this contract is performed.

2.4.1.2 If the Contractor is not the manufacturer of the medical gases that are placed into medical gas cylinders being supplied under this contract, the Contractor must provide evidence of the medical gas manufacturer’s current licenses, permits, certifications, or registrations required by the FDA in the states in which this contract is performed, as well as an executed copy of the resellers agreement within ten (10) calendar days of contract award affirmatively demonstrating that the Contractor has authorization by the manufacturer to resell the medical gas and to rent the medical gas cylinders that the Contractor is providing under this contract. In addition, the Contractor shall provide annual updates to any agreements it has with the medical gas manufacturer and medical gas cylinder provider affirmatively demonstrating that the Contractor has authorization by the manufacturer to resell the medical gas and to rent the medical gas cylinders that the Contractor is providing under this contract. In the event of a change in the manufacturer, the Contractor shall provide a minimum of 30 days advance notification, or at the time it is known, to VA of the change in manufacturer, and shall provide evidence of the new medical gas manufacturer’s current licenses, permits, certifications, or registrations required by the FDA and the states in which this contract is performed. The Contractor shall also provide a copy of its signed agreement with the new manufacturer demonstrating that the Contractor has authorization by the manufacturer to resell the medical gases and to rent the medical gas cylinders that the Contractor intends to provide under this contract.

2.4.1.3 Throughout the term of this contract, Contractor shall maintain all federal, state, and local licenses applicable to the Contractor, as well as any required FDA certifications. Contractor must also provide, annually, verification that the manufacturer from which it obtains the medical gases placed into the medical gas cylinders provided to VA under this contract holds current licensing, permits, certifications, or registrations required by the FDA and the states in which this contract is performed.

2.4.2 Material Safety Data Sheets shall be provided to the facility COR upon request at no additional charge.

2.5 The following are the expected needs:

2.5.1 Gas Needs

2.5.1.1 Liquid Nitrogen- various types and purity including but not limited to refrigerated, NF, High Purity, and high pressure (standard pressure expectation is 22 PSI)

2.5.1.2 Argon Gas

2.5.1.3 Compressed Air

2.5.1.4 Carbon Dioxide - various types and purity including but not limited to Medical Grade, Liquified

2.5.1.5 Oxygen (compressed gas)

2.5.1.6 Custom Liquid Gas Mixes

2.5.2 Delivery requirements (unless specifically addressed in Section 3.0 below)

2.5.2.1 Delivery to Research Lab between working hours 8:00 am to 4:30pm unless otherwise noted in 3.0

2.5.2.2 When delivering tanks the contractor is required to swap out and take old tanks

2.5.2.3 If needed, the Government POC may request to skip scheduled tank delivery per location with 24-hour notice

2.5.2.4 Delivery is required directly to different lab locations, with the ability add additional lab locations

2.5.2.5 Deliveries are for Labs located on the VA WLA or SEP campuses, but others within the VA Greater Los Angeles area may be added

2.5.2.6 Delivery Receipt to be given to lab managers at point of delivery

2.5.3 The contractor shall fill Emergency Orders within 24 hours of notification by the Government of the need. There is no expectation for same day emergency delivery under this contract. If a situation comes up where we require same day delivery, it will be handled through separate contracting action.

2.5.4 Invoices are to be submitted monthly

3.0 SPECIFIC DELIVERY REQUIREMENTS

3.1 Deliveries are to be for regular, recurring orders on an automatic basis as stated in the schedule below.

3.1.1 VA Greater Los Angeles Healthcare System: West Los Angeles VA Medical Center:

11301 Wilshire Blvd, Los Angeles, CA 90073

3.1.1.1 Building 113, Room 114 (VMU)

3.1.1.1.1 Type of Gas: Medical Carbon Dioxide, K size Cylinder

3.1.1.1.1.1 Frequency of Delivery: One (1) tank, every six (6) months

3.1.1.1.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.2 Building 113, Room 128 (VMU)

3.1.1.2.1 Type of Gas: Medical Carbon Dioxide, K size Cylinder

3.1.1.2.1.1 Frequency of Delivery: Three (3) tanks, every six (6) months

3.1.1.2.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.3 Building 113, Room 132C (VMU)

3.1.1.3.1 Type of Gas: Medical Oxygen, E (small) size Cylinder

3.1.1.3.1.1 Frequency of Delivery: Ten (10) tanks, every six (6) months

3.1.1.3.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.4 Building 113, Room 137A (VMU) (Hallway drop off (outside room 137)

3.1.1.4.1 Type of Gas: Medical Carbon Dioxide, K size Cylinder

3.1.1.4.1.1 Frequency of Delivery: One (1) tank, every six (6) months

3.1.1.4.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.5 Building 113, Room 213 (Beenhouwer Lab)

3.1.1.5.1 Type of Gas: Nitrogen, Refrigerated Liquid, 180-22 with syphon

3.1.1.5.1.1 Frequency of Delivery: One (1) tank, every three (3) weeks

3.1.1.6 Building 113, Room 217 (MRI CORE- Gera Lab)-Radioactive Materials (Safety Inspection passed possess no health risk entering)

3.1.1.6.1 Type of Gas: Oxygen Compressed Medical Grade, K size Cylinder

3.1.1.6.1.1 Frequency of Delivery: Three (3) tanks, every six (6) months

3.1.1.6.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.7 Building 113, Room 233A (Beenhouwer Lab)

3.1.1.7.1 Type of Gas: Carbon Dioxide Liquified Gas Medical Grade, 50 lbs

3.1.1.7.1.1 Frequency of Delivery: One (1) tank, every six (6) months

3.1.1.7.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.8 Building 113, Room 120 (Airforce Repository)-

3.1.1.8.1 Type of Gas #1: (NITLN2160) Nitrogen, Refrigerated Liquid, 180-22

3.1.1.8.1.1 Frequency of Delivery: Eight (8) tanks, every 2 weeks

3.1.1.9 Building 113, Room 121 (Airforce Repository)-

3.1.1.9.1 Type of Gas #1: (NITLN2160) Nitrogen, Refrigerated Liquid, 180-22

3.1.1.9.1.1 Frequency of Delivery: Eight (8) tanks, every 2 weeks

3.1.1.10 Building 114, Room 200 (Biosafety)

3.1.1.10.1 Type of Gas #1: (NITLN2160) Nitrogen, Refrigerated Liquid, 180-22

3.1.1.10.1.1 Frequency of Delivery: One (1) tank, once a month

3.1.1.11 Building 114, Room 230 (Milanesi Lab)

3.1.1.11.1 Type of Gas #1:: (C02USP50) Carbon Dioxide Liquified Gas Medical Grade, 50 lbs

3.1.1.11.1.1 Frequency of Delivery: One (1) tank, every six (6) months

3.1.1.11.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.12 Building 114, Room 301 (Kaunitz Lab)

3.1.1.12.1 Type of Gas #1: Nitrogen, Refrigerated Liquid, 180-22

3.1.1.12.1.1 Frequency of Delivery: One (1) tank, once a month

3.1.1.12.1.2 Notes:

3.1.1.12.1.2.1 This is to fill a small cyro-dewar. The expectation is for the Lab will fill up dewar with delivery driver present so they can take the tank with them after the dewar is filled. No tank is left in the lab as it is only needed at point of delivery, so no rental cost should be incurred as no tank is left Lab needs hose to transfer

3.1.1.13.2 Type of Gas #2: Oxygen Compressed Medical Grade, K size Cylinder

3.1.1.13.2.1.1 Frequency of Delivery: Two (2) tanks, once per month

3.1.1.13.2.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.10.3 Type of Gas #3: Carbon Dioxide Liquified Gas Medical Grade, 50 lbs

3.1.1.13.3.1 Frequency of Delivery: One (1) tank, every six (6) months

3.1.1.13.3.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.13.4 Type of Gas #4: Mix 5%Carbon Dioxide 95% Oxygen (Certified Standard)

3.1.1.13.4.1 Frequency of Delivery: One (1) tank, every three (3) months

3.1.1.13.4.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.14 Building 115, Room 313 (Pisegna Lab)

3.1.1.14.1 Type of Gas #1: Nitrogen, Refrigerated Liquid, 160L

3.1.1.14.1.1 Frequency of Delivery: One (1) tank, every week

3.1.1.14.2 Type of Gas #2: Carbon Dioxide Liquified Gas Medical Grade, 50 lbs

3.1.1.14.2.1 Frequency of Delivery: One (1) tank a year

3.1.1.14.2.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.14.3 Type of Gas #3: Mix 0.05%Carbon Dioxide 99.95% Nitrogen, Refrigerated Liquid Certified Standard, T size Cylinder

3.1.1.14.3.1 Frequency of Delivery: One (1) tank a year

3.1.1.14.3.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.15 Building 117, Room 16 (VMU)

3.1.1.15.1 Type of Gas: Medical Carbon Dioxide, K size Cylinder

3.1.1.15.1.1 Frequency of Delivery: One (1) tank, every six (6) months

3.1.1.15.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.1.16 Building 304, Room 3-201 (Long Lab)

3.1.1.16.1 Type of Gas: (C02USP50) Medical Carbon Dioxide, K size Cylinder

3.1.1.16.1.1 Frequency of Delivery: One (1) tank, every six (6) months

3.1.1.16.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

WLA Delivery Schedule (quick estimate)

Every Week Every Two Weeks Every Three Weeks Once a Month Every Six Weeks Every 3 Months Every 6 Months Once a Year

3.1.2 VA Greater Los Angeles Healthcare System: Sepulveda Ambulatory Care Center:

16111 Plummer St, North Hills, CA 91343

3.1.2.1 Building 7, Room B120 (Gera Lab)

3.1.2.1.1 Type of Gas: Carbon Dioxide Liquified Gas Medical Grade, 50 lbs

3.1.2.1.1.1 Frequency of Delivery: One (1) tanks, every six (6) months

3.1.2.1.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.1.1.1. Delivery on Thursdays before 2pm

3.1.2.2 Building 7, Room B121 (Gera Lab)

3.1.2.2.1 Type of Gas: Carbon Dioxide Liquified Gas Medical Grade, 50 lbs

3.1.2.2.1.1 Frequency of Delivery: One (1) tanks, every six (6) months

3.1.2.2.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.2.1.1.1 Delivery on Thursdays before 2pm

3.1.2.3 Building 7, Room B131 (Alam Lab)

3.1.2.3.1 Type of Gas: Oxygen Compressed Medical Grade, K size Cylinder.

3.1.2.3.1.1 Frequency of Delivery: Two (2) Tanks, every six (6) months

3.1.2.3.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.4 Building 7, Room C-100D (Siegel Lab)

3.1.2.4.1 Type of Gas: Oxygen Compressed Medical Grade, E (small) size Cylinder

3.1.2.4.1.1 Frequency of Delivery: Two (2) tanks every six (6) months

3.1.2.4.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.5 Building 7, Room C105 (Gera Lab)

3.1.2.5.1 Type of Gas: Nitrogen, Refrigerated Liquid, 160L

3.1.2.5.1.1 Frequency of Delivery: One (1) tank, every two weeks

3.1.2.5.1.1.1 Delivery on Thursdays before 2pm

3.1.2.6 Building 7, Room D106 (Gera Lab)

3.1.2.6.1 Type of Gas: Carbon Dioxide Liquified Gas Medical Grade, 50 lbs

3.1.2.6.1.1 Frequency of Delivery: One (1) tanks, every six (6) months

3.1.6.1.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.6.1.1.1 Delivery on Thursdays before 2pm

3.1.2.7 Building 7, Room D115 (Gera Lab)

3.1.2.7.1 Type of Gas: Oxygen Compressed Medical Grade, K sized Cylinder

3.1.2.7.1.1 Frequency of Delivery: One (1) tank, every 6 months

3.1.2.7.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.7.1.1.1 Request Delivery on Thursdays before 2pm

3.1.2.8 Building 47, Room 109 (VMU)

3.1.2.8.1 Type of Gas: Oxygen Compressed Medical Grade, K size Cylinder

3.1.2.8.1.1 Frequency of Need: Two (2) tanks every six (6) months

3.1.2.8.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.8.1.1.1 Request Delivery on Tuesdays between 7am and 1pm

3.1.2.9 Building 47, Room 113 (VMU)

3.1.2.9.1 Type of Gas: Oxygen Compressed Medical Grade, K size Cylinder

3.1.2.9.1.1 Frequency of Need: One (1) tanks every six (6) months

3.1.2.9.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.9.1.1.1 Request Delivery on Tuesdays between 7am and 1pm

3.1.2.10 Building 103, Room 2 (VMU)

3.1.2.10.1 Type of Gas: Carbon Dioxide Liquified Gas Medical Grade, K size Cylinder

3.1.2.10.1.1 Frequency of Need: Two (2) tanks every six (6) months

3.1.2.10.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.10.1.1.1 Request Delivery on Tuesdays between 7am and 1pm

3.1.2.11 Building 103, Room 7 (VMU)

3.1.2.11.1 Type of Gas: Carbon Dioxide Liquified Gas Medical Grade, K size Cylinder

3.1.2.11.1.1 Frequency of Need: Two (2) tanks every six (6) months

3.1.2.11.1.2 NOTE: Tank is VA owned; no rental should be incurred: Even exchange only

3.1.2.11.1.1.1 Request Delivery on Tuesdays between 7am and 1pm

SEP Delivery Schedule (quick estimate)

Every Two Weeks Every Three Weeks Once a Month Every Six Weeks Every 3 Months Every 6 Months Once a Year

4. NON-REPAIRABLE GOVERNMENT PROPERTY

4.1 Prior to disposing of non-repairable government-owned cylinders, parts, fittings, and appurtenances, the contractor shall contact the Government Point of Contract (POC).

4.1.1 Contractor shall make disposition in accordance with the (POC) instructions.

4.2 Contractors shall be paid for all services performed and authorized by the ordering activity, up to the determination that a cylinder is non-repairable, at the prices listed in Schedule B.

4.3 Contractor shall not charge any additional types of fees, other than those specified above in paragraph 4.2, for the return of non-repairable cylinders to the ordering activity.

4.4 If the activity requests, and the contractor agrees to dispose of any non-repairable government-owned property, the fee shall be negotiated and agreed upon between the two parties prior to the disposal of the property.

5.0 CYLINDERS AND OTHER CONTAINERS

5.1 Laws and Regulations

5.1.1 Cylinders and other containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49-Transportation, Code of Federal Regulations.)

5.1.2 Filling, packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug, and Cosmetic Act.

5.2 Marking: In addition to marking required by the aforementioned laws and regulations, marking shall comply with CGA Publication C-7 – Guide to Preparation of Precautionary Labeling and Marking of Compressed Gas Containers, current edition.

5.3 Color Coding: Cylinders shall be color coded in accordance with CGA Publication C-9 -- Standard Color Marking of Compressed Gas Containers Intended for Medical Use, dated current edition.

5.4 Valves

5.4.1 Valves shall comply with CGA Safety Bulletin SB-26 current edition and CGA Publication V-1 -- Compressed Gas Association Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections, current edition.

5.4.2 Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery to the purchaser's receiving area.

5.4.3 For liquid containers, all fittings must be permanently brazed to prevent their removal. In addition, each container should contain a 360-degree cryoband applied at the top of the container with the drug product name repeated around the entire container.

5.6 Cylinder Sizes: Cylinder sizes shown in the item description indicate product capacity of the cylinder currently being used. All capacities are approximate, and the Government shall be billed only for the actual amount of gas delivered. In accordance with the Federal Food, Drug and Cosmetic Act, the actual contents of the container must appear on the label.

5.7 Individual Agency Ownership of Cylinders: Government-Owned cylinders shall remain the property of the individual ordering (owning) agency and shall not be exchanged for other cylinders, either government-owned or contractor-owned, without authorization of the ordering agency.

5.8 Lost or Damaged Contractor-Owned Cylinders

5.8.1 For each contractor-owned cylinder lost or damaged beyond repair while in the Government’s possession, the Government shall pay the Contractor the replacement value, less than the allocable rental paid for that cylinder.

5.8.1.1 These cylinders shall become Government property.

5.8.1.2 If any lost cylinder is located within 30 calendar days after payment by the Government, it may be returned to the Contractor by the Government, and the Contractor shall pay to the Government an amount equal to the replacement value, less rental.

5.8.1.3 Lost cylinders will be paid for using separate contract action (PO/Purchase card).

5.9 Method of Shipment: Empty Government-owned cylinders that are picked up from an ordering facility for re-fill or servicing shall be transported according to the Department of Transportation Regulations, using normal commercial practice to prevent damage to cylinders.

5.10 Transportation of Cylinders: All transportation charges for empty government-owned and contractor-owned cylinders from the ordering facility to the contractor’s facility shall be at the expense of the contractor.

6.0 PRICE OF SERVICES FOR GOVERNMENT-OWNED AND CONTRACTOR-OWNED CYLINDERS

6.1 The price for the gas shall include the furnishing, at no additional cost, of all services which are required at each and every filling of a cylinder to comply with applicable regulations, specifications, and normal good practices.

6.1.1 Such services shall include but not be limited to: tags indicating cylinder is "Full," In Use," or "Empty"; inspection, testing, evaluation, and cleaning services required at each and every filling; pin-indexing, when required, and attachment of Government-furnished warning tags, when required.

6.1.2 Attaching oxygen cylinders to manifold systems, when required, shall also be performed by the lab staff and/or Biosafety to be on side to hook up the tanks as needed.

6.1.3 The contractor is responsible for all maintenance and testing of contractor-owned cylinders.

7. MEASUREMENT AND CONVERSION COMPUTATION, ATMOSPHERIC GASES AND HYDROGEN:

Density data and volume measurement equivalents printed in CGA Publication P-6 -- Standard Density Data, Atmospheric Gases and Hydrogen, current edition shall be used when necessary to convert measurement of these gases from one form to another: for example, from cubic feet to gallons.