Attachment 1 - SOW.pdf

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs

August 2023

US EMBASSY BELIZE, INL

Statement of Work/Specifications

AERONet Communication towers

INDEX

1. BACKGROUND

2. OBJECTIVE

3. COMPANY PROFILE

4. SCOPE

4.1 COMMUNICATION

4.2 PRE-EVALUATION

4.3 CONSTRUCTION

4.4 PROCUREMENT

4.5 INSTALLATION

4.6 PREVENTIVE MAINTENANCE

4.7 TRAINING

4.8 CAPTURED METRICS

4.9 MINIMUM STANDARDS

4.10 CLOSE OUT

5. PROGRAM MANAGEMENT

6. PRE-DEPLOYMENT REQUIREMENTS

6.1 VISAS & VISA RENEWALS

6.2 INTERNATIONAL TRAVEL

6.3 DEPLOYMENT

6.4 LIFE AND MISSION SUPPORT (LMS)

6.5 SAFETY AND SECURITY

6.6 IN-COUNTRY TRANSPORTATION

6.7 COMMUNICATIONS

6.8 FOOD SUPPORT AND SERVICES

7 KEY PERSONNEL

8 REPORTING REQUIREMENTS

9 INVOICE SUBMISSIONS

10 PAYMENT SCHEDULE

11 PROPOSAL FORMAT

12 OTHER

12.1 DELIVERY TIME

12.2 PROPOSAL REQUIREMENTS

12.3 PERFORMANCE EVALUATION

12.4 REPORTING REQUIREMENTS

12.5 WORKPLAN AND PROJECT SCHEDULE

12.6 WEEKLY PROGRESS REPORTS

12.7 MONTHLY STATUS REPORTS

12.8 TRIP REPORTS

12.9 MEETING RECORDS

12.10 CONTRACTING OFFER REPRESENTATIVE

12.11 POINTS OF CONTACT

12.12 SITE LOCATION/DELIVERY

12.13 QUALITY CONTROL PLAN (QCP)

12.14 CONSTRUCTION STANDARDS

13 LIST OF ANNEXES

1. BACKGROUND

The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.

INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

The Bureau of International Narcotics and Law Enforcement Affairs (INL), as a part of the Department of State

(DoS) by means of the United States Embassy in Belize, is empowered to provide technical assistance to the

Government of Belize (GoB) according to the Technical Assistance Act subscribed in 1961.

INL Belize is then duly authorized to work in collaboration with the Government of Belize to develop and implement strategies against narcotics, crime, and improve border controls. INL Belize works jointly with other agencies of the

United States of America in order to cooperate and ensure that the training and tools required for the fight against drug trafficking and organized crime are provided to the appropriate GoB law enforcement authorities.

The capability for civilian law enforcement agencies to use secure, robust communications is essential if they are to effectively provide security and public safety services to the Belizean people, particularly in the rural areas. Having a functional communications network in place will also bolster the confidence of individuals in these agencies to operate in the rural or disconnected remote areas during operations.

2. OBJECTIVE

In compliance with the strategies of the Bureau of International Narcotics and Law Enforcement Affairs (INL), with respect to training, consulting, and technical assistance to the institutions engaged with law enforcement in

Belize, INL Belize intends to install three communication towers in strategic locations in central and northern

Belize to assist with secure digital communication using the AERONet system initiated by the SCO. The goal of this project is to increase the communication capabilities of the Government of Belize by installing three additional towers to place communication antennas used by the AERONet system to further increase the range of service in Blue Creek, Orange Walk, Crooked Tree, Belize and Ladyville, Belize.

The intended programmatic outcomes of this project will be an increased presence of public safety officials, an increase in the number of public safety incidents that are identified and addressed, and increased confidence by Belizians in the performance of their civilian law enforcement and security agencies.

3. COMPANY PROFILE

Companies that compete for this contract must meet the following minimum requirements and make the following considerations.

• Experience in construction of telecommunications structures is required and the contracting company must have at least 3 projects of similar complexity.

• No USG equipment shall be furnished at any time. The awarded company must be prepared to provide all necessary equipment and personnel for the contract.

• The contractor shall furnish all tools, machinery, structures, scaffolding and other equipment necessary and appropriate for the timely and safe completion of the work described in this SOW. The contractor shall be responsible for any damage to or destruction or loss of, from any cause whatsoever, to all such tools, machinery, structures, scaffolding and equipment owned, rented, or leased by the contractor or its subcontractors for use in accomplishing this work.

• Contractor must have the ability and capacity to perform work in remote locations within Belize.

4. SCOPE

The project encompasses the construction of 3 new towers in the following locations: JIOC, Ladyville, Belize District;

Crooked Tree, Belize District; Blue Creek, Orange Walk District. A successful project must entail detailed construction and installation in a challenging environment, and close coordination with a range of stakeholders.

The awarded company is responsible for providing all tools, equipment, materials, and labor for a 100% operational communications tower. The specific actions required are the construction of communication towers and related foundation system, construction of security fencing, and electrical housing building and related foundation system (for the Crooked Tree and Blue Creek sites only) as detailed in Annex 1 (JIOC), Annex 2 (Crooked Tree) and Annex 3

(Blue Creek). Telecommunications equipment and related cabling, and all electrical wiring, grounding, and electrical component installations will be provided and installed by others under a separate contract.

The awarded contractor is expected to comply with all local regulations.

Major tasks of this project include the following:

4.1. Communication with the INL Project Team, GoB, and the private sector.

4.2. Pre-Evaluation of all sites (new and existing) to confirm final site location and condition.

4.3. Construction of 3 communication towers, 2 buildings for electrical housing

4.4. Minimum Standards must be met by the awarded contractor with respect to Personnel, Machinery, Safety and Security, Cleaning and Debris removal, temporary office and bathroom facilities, transportation, and food.

4.5. Close-out when towers is handed over to the United States Government.

4.1. COMMUNICATION

Critical to the success of this project is close communication with a range of stakeholders. This includes the INL Project

Team (including the Contracting Officer, Contracting Officer’s Representative (COR), the INL section at the U.S.

Embassy in Belize, INL’s Information Management Division, and INL Program Officer in Washington, DC); entities within the Government of Belize (e.g., Ministry of Home Affairs, Ministry of Defense and National Security, Belize

Police Department, Belize Defense Force, among others); and the private sector (e.g., Belize Electricity Limited, etc).

4.2. PRE-EVALUATION

A preliminary A&E Assessment and drawings have been provided by INL/Belize. These drawings are to be used , by the contractor for pre-evaluation and for the development of engineering shop drawings. The contractor will be responsible for coordinating the positioning of the towers with the required positioning of the telecommunications equipment. .All final measurements, site coordinates and conditions must be provided by the Contractor in the form of engineered shop drawings and must also be approved by INL prior to construction.

4.3. CONSTRUCTION

Three (3) new communication towers and sites must be constructed. These sites are identified in Annex 1 3 attached.

The awarded contractor is responsible for all permits, site access permissions, and all negotiations with local communities where the remote sites are located. The preliminary design recommended by the study and the additional site construction information have been included as Annexes to this SOW.

The contractor is responsible for all means of transportation necessary to perform the work.

Towers and Foundations – The designs provided for towers and foundations are for reference only. Each tower supplier may have their own proprietary designs that vary slightly from the designs provided. The Contractor must submit to INL for approval engineered shop drawings of the towers and foundations. Submittals for towers must include product data and designs identifying structural and miscellaneous steel components, grounding diagrams, ladders, lightning protection, beacons, fasteners, welding diagrams, hangers, etc. Submittals for tower foundations must include designs identifying rebar diagrams and mix designs. Tower and foundation submittals must be approved by INL prior to ordering/delivery of any materials. Drawings must be stamped by U.S. professional engineer and must be in 11”X17” electronic PDF format.

Tower Shelters - The designs provided for the communications tower shelters are for reference only. Each tower supplier may have their own proprietary designs that vary slightly from the designs provided. The contractor must submit to INL for approval, the design and product data for the shelters, which must be built at each of the tower construction sites, following the standards and best practices for a design of a building of this type. The design must consider providing enough space to shelter all the communications and microwave equipment, battery banks, and electrical wiring, among other items that must be protected and sheltered within. The enclosure must be designed to shelter all the equipment effectively and securely through all types of inclement weather and allow for all the equipment to run efficiently and effectively. Shelters will only need to be provided and installed at two of the three sites – Crooked Tree and Blue Creek, All electrical work associated with the shelters and communications equipment will be provided by others.

Soils studies have been provided with the A&E Assessment. If the Contractor identifies any discrepancies between the soils studies and the actual soil conditions, the Contractor must stop all construction work and notify INL immediately.

See Annexes 1 – 3 for a preliminary map (and coordinates) of sites where towers need to be constructed.

See Annex 1 -3 – General Tower Drawings, for general drawings and Annexes G1 to G9 for Site specific drawings, technical requirements, and mapping.

See Annex 1 - 3– Pictures and Technical Specifications Towers and Fencing

See Annex M – Minimum Qualifications of Contractor Installation Personnel.

4.4. PROCUREMENT

Initial technical studies and design have been performed and are included as Annexes to this SOW. These studies were conducted by professional engineers contracted to provide a comprehensive A&E assessment and tower design drawings. The awarded contractor will review the designs for functionality and will be responsible for providing any missing components required to provide a fully operational solution:

See all SoW and Annexes

See Annex 1 – Design drawings for JIOC location

See Annex 2 – Design drawings for Crook Tree site, rural area in Belize District

See Annex 3 – Design Drawings for Blue Creek site, rural area in Orange Walk District

The contractor shall submit to INL for approval product data for all communications towers and related supplies and accessories required for installation. All submittals must include specifications, cut sheets, diagrams, operational instructions, maintenance requirements, and manufacturer warranty information. The contractor may not provide any materials or perform any related work prior to INL’s approval of the product submittals.

All tower materials and equipment must be delivered to Belize in one single shipment. If more than one shipment is required, the contractor will have to request approval from the CO. The U.S. government will conduct an inventory of all tower equipment upon delivery to Belize.

4.5. WARRANTIES

The Contractor must provide a minimum 2-year, parts and labor manufacturers’ warranties on all equipment in addition to the standard manufacturer warranties. Standard warranties that exceed one year shall supersede the one-year requirement. The Contractor shall provide a list of all equipment that includes the duration of warranty. The warranty period will not begin until the towers have been commissioned.

4.6. MINIMUM STANDARDS

The contractor shall meet the following minimum standards:

a) List of Personnel: The Contractor shall include in their proposal a detailed list of staff and key personnel. This list should include full Name, ID number (cedula) or Passport Number, role in the project, and all relevant work experience. INL will review the list and reserves the right to reject or accept the proposed key personnel for reasons of security and/or quality of work. The award of contract will imply acceptance of personnel by INL, after which the Contractor will be unable to substitute any personnel, unless approved by the INL CO.

Site Access:The contractor must provide prior to the beginning of work at any of the construction or installation sites, a list with names and IDs (Cedulas or Passports) of all workers that will be accessing the sites for registration and control with local authorities.

-All employees, staff, and workers must have all required legal work permits for working in the

Belize.

b) Safety Equipment: All working staff must be provided with the necessary safety equipment required to perform all duties. All staff working the construction sites must have their required certifications and training for working at high altitudes and in remote areas. Additionally, the selected contractor will take proper measures and will be responsible for compliance with scaffolding, temporary structures, equipment, and all electrical installation safety standards.

c) Vehicles and machinery: If applicable, all vehicles and equipment required to access the site areas shall be documented in advance with local authorities. The roster to be provided shall include type of vehicle, license plate, personnel/driver name, ID number (cedula) or Passport, and phone number. The contractor shall take into account how much time is required for the vehicle and personnel to enter and depart the site/base facilities. The safety (mechanical, operations, etc) of all contractor vehicles and machinery shall be the sole responsibility of the contractor. The Contractor must obtain all site access via helicopters and boats through the local jurisdictions.

d) Work Area Safety / Security: The work area security and safety is the responsibility of the contractor. All hazard area signage and security during the construction and installation portion of the contract including the security of all equipment and construction material shall be the sole responsibility of the contractor until the completion of the project.

e) Cleaning and debris removal: The contractor is responsible for all waste and debris removal from all sites.

Burning waste materials on site shall not be allowed and waste must be discarded in official garbage sites.

Disposal will follow best practices and applicable local regulations.

f) Work hours: Work hours GoB at existing sites must be coordinated prior to work with local authorities.

g) Food, transportation and lodging: The contractor is responsible for all food, water, and the accommodation of all staff on construction sites. The contractor is also responsible for the necessary transportation of his staff to and from, and in and around all sites.

h) Security measures: The contractor shall adopt all the security measures for the control of those factors that may impact the health and well-being of all personnel.

i) Health, Accidental & Disability Insurance: All employees, staff, and workers must be covered under some sort of health, accidental, and disability insurance, either private insurance or the local Belizian Social Security insurance which covers workers in the event of temporary or permanent injury, illness, or death while employed by the contractor and working on this contract.

j) Environmental measures: The contractor is responsible for any and all additional permitting that might be required for site construction and/or clearing. This includes any environmental permits required by GoB, such as MIAMBIENTE, Local or municipal. Actions include, but are not limited to, for example, not causing any additional environmental damage beyond what is required for the construction and operation of the sites. Any additional lumbering required should include a mitigating reforestation plan. Hunting of any kind is strictly prohibited.

4.7. PROJECT CLOSE-OUT

Project Close-Out will occur after the last tower is erected. Upon notification by the COR of Project Closeout; the contractor will submit all final programmatic and financial documents to the COR and INL Project Team.

6. PRE-DEPLOYMENT REQUIREMENTS

The Contractor should ensure that each candidate has all necessary immunizations required for travel to Belize, considering the delivery place and location sites.

6.1. VISAS AND VISA RENEWALS

The Contractor shall ensure that all non-Belizean personnel have appropriate visas prior to deployment and shall ensure timely issuance of residency cards and renewals of visas. The U.S. government does not provide support or facilitation for obtaining Belize visas.

6.2. INTERNATIONAL TRAVEL

The Contractor is responsible for all Contractor personnel being deployed. The Contractor shall make travel arrangements including obtaining necessary visas and travel documents, providing appropriate per diem and/or travel allowances and accommodation as needed. The Contractor must provide travel/transport/support during any international travel under this contract. The Contractor is responsible for ALL travel costs necessary to perform their work.

6.3. DEPLOYMENT

The Contractor shall provide deployment support to all Contractor personnel travelling to Belize.

The Contractor must provide transportation to and from Belize’s Phillip Goldson International Airport for Contractor personnel whenever they are arriving in country or departing Belize.

6.4. LIFE AND MISSION SUPPORT (LMS)

The Contractor shall provide cell phones, computers, and all other equipment, supplies, and services necessary to accomplish the tasks of this contract.

The Contractor shall provide medic services to all Contractor personnel in Belize.

6.5. SAFETY AND SECURITY

The Contractor shall make every effort to ensure that the living conditions for Contractor personnel are safe.

Contractor shall also make every effort to ensure the physical security of living locations for Contractor personnel.

6.6 IN-COUNTRY TRANSPORTATION

The Contractor will provide all transportation necessary to carry out the terms of this contract.

The Contractor shall provide the use of proper vehicles (boats, helicopters, etc), suitable for the conditions of Belize for contract personnel to carry out their daily work. If the Contractor purchases any vehicles under this contract, then the

Contractor is responsible for vehicle insurance, maintenance costs, drivers; fuel; registration; and any miscellaneous costs (such as, but not limited to first aid kit, emergency reflective vests, rain gear, etc).

The Contractor shall be responsible for all maintenance, repair, registration, fuel, and related costs for vehicles.

6.7. COMMUNICATIONS

The Contractor must provide its personnel with the ability to communicate from all sites. This includes but may not be limited to, Radio equipment and/or satellite phones. a communications allowance for the use of the following: laptop computer with case, printer, scanner, fax, mobile device, and phone. This allowance must include all related accessories and software to ensure the functional use of the hardware, and it also includes functional internet service. Hardware must comply with current industry standards.

6.8. FOOD SUPPORT AND SERVICES

Non-Local contract personnel are expected to live off of the local economy and are responsible for their own meals. Consistent with U.S. Embassy Belize practices, the Contractor must provide allowances for cost of living.

10. OTHER

10.1 Site Location/Delivery

Construction Services will be performed and all deliveries will be made as per Annex 1 – 3 in Belize.

10.2 Quality Control Plan (QCP)

The Contractor must submit a QCP explaining how quality and project performance will be monitored. The QCP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the SoW.

10. 3 Construction Standards

The Contractor shall adhere to any applicable Belizian construction codes and/or the International Building Codes (IBC)

(whichever is the most stringent) as applicable when performing the construction of the communications towers.

Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Other applicable standards shown below are not all-inclusive and are to be used for project design and construction as appropriate:

Other applicable reference standards for construction are, as appropriate:

a. American Concrete Institute (ACI)

b. Underwriters Laboratories (UL)

c. American Standards for Testing and Materials (ASTM)

d. International Building Code (IBC)

e. International Mechanical Code (IMC)

f. International Plumbing Code (IPC)

g. International Energy Conservation Code (IECC)

h. National Electrical Code (NEC)

i. International Fire Code (IFC)

j. National Fire Prevention Association (NFPA)

k. Sheet Metal and Air-Conditioning National Association (SMACNA)

l. Underwriters Laboratories (UL)

m. American Society of Mechanical Engineers (ASME)

n. ASHRAE Standard 62 – Indoor Air Quality

o. American Water Works Association (AWWA)

p. Clean Air Act, 1990, Section 608

q. American Petroleum Institute (API)

r. IESNA Lighting Handbook

s. Manufacturer’s O&M manuals

[THIS SECTION IS INTENTIONALLY LEFT BLANK]

WORK REQUIREMENTS

Technical Description

• The contractor will be required to prepare site, build tower foundation, supplying/assembling/erect pre-manufactured/prefabricated tower, install required electrical connection services to include proper grounding, lighting installation and UPS System in the following locations:

1. Ladyville, Price Barracks, Joint Intelligence Coordination Center (JIOC) compound

2. Crooked Tree Village

3. Blue Creek Village

• The contractor is required to perform the work in accordance with the design and specifications for each location detailed in annex 1 (JIOC Drawings), annex 2 (Crooked Tree Drawings) and annex 3

(Blue Creek Drawings) of this statement of work.

• The contractor shall install all towers required, providing and installing all materials.

LINE ITEM HARDWARE HARDWARE DESCRIPTION

1 Self- Supporting Tower

200’ high Communication tower METERS HOT DIP

GALVANIZED TOWER

Site Location: Blue Creek, Orange Walk District One (1) 200’ self-supporting tower. The tower will be triangular and will utilize tubular steel for tower legs and angular steel for bracing.

Design Criteria for up to 179mph wind speed per

ANSI/TIA/EIA-222-G

The tower will be designed to support the following equipment:

• Beacon & lightning rod

• MTS2.0 + top plate

• (4) 1FT STD Dishes with (4) AF-5XHD [AZ. 0,90, 180, 270 DEG][6GHz]

• (4) 1FT STD Dishes with (4) AF-5XHD [AZ. 0,90, 180, 270 DEG][6GHz]

• Side lightings

TOWER MATERIALS

Materials that must be provided by the vendor:

Complete tower steel and hardware Anchor bolts and templates Construction step bolts Inside climbing ladder One (1) waveguide support ladder (to support all lines) One (1) full inside work platform with handrails for the 145' elevation Required lighting mounts Safety cable kit without harness (150') EIA standard grounding kit Tower profile and foundation drawings Final erection drawings

LIGHTING SYSTEM

• Red Double Obstruction Light (LED) system with cable (to 150') designed in accordance with FAA and FCC specifications.

• Leg-to-Leg Templates kit Three (3) Copper Buss Bar Kits

• SERTEC PDCE Electro Atmospheric Lightning Protector (Anti-Oxidation) or Equal

12 x 12 CONCRETE SHED FOR ELECTRICAL HOUSING AS

PER DESIGN AND SPECIFICATION IN APPRENDIX 3

SECURITY CHAIN LINK FENCING WITH GATE AS PER

DESIGN AND SPECIFICATION IN APPRENDIX 3

2 Self- Supporting Tower

200’ high Communication tower METERS HOT DIP

GALVANIZED TOWER

Site Location: Ladyville, Price Barracks, JIOC Compound One (1) 200’ self-supporting tower. The tower will be triangular and will utilize tubular steel for tower legs and angular steel for bracing.

Design Criteria for up to 179mph wind speed per

ANSI/TIA/EIA-222-G

The tower will be designed to support the following equipment:

• Beacon & lightning rod

• MTS2.0 + top plate

• (4) 1FT STD Dishes with (4) AF-5XHD [AZ. 0,90, 180, 270 DEG][6GHz]

• (4) 1FT STD Dishes with (4) AF-5XHD [AZ. 0,90, 180, 270 DEG][6GHz]

• Side lightings

TOWER MATERIALS

Materials that must be provided by the vendor:

Complete tower steel and hardware Anchor bolts and templates Construction step bolts Inside climbing ladder One (1) waveguide support ladder (to support all lines) One (1) full inside work platform with handrails for the 200' elevation Required lighting mounts Safety cable kit without harness (150') EIA standard grounding kit Tower profile and foundation drawings Final erection drawings

LIGHTING SYSTEM

• Red Double Obstruction Light (LED) system with cable (to 150') designed in accordance with FAA and FCC specifications.

• Leg-to-Leg Templates kit Three (3) Copper Buss Bar Kits

• SERTEC PDCE Electro Atmospheric Lightning Protector (Anti-Oxidation) or Equal

Metal Latex Paint for Field-Application Orange and White.

All tower materials will be hot dip galvanized.

The Tower design should be based on ANSI/EIA/TIA- 222-F-1996 and provided information.

3 Self- Supporting Tower

200’ high Communication tower METERS HOT DIP

GALVANIZED TOWER

Site Location: Crooked Tree Village, Belize District One (1) 200’ self-supporting tower. The tower will be triangular and will utilize tubular steel for tower legs and angular steel for bracing.

Design Criteria for up to 179mph wind speed per

ANSI/TIA/EIA-222-G

The tower will be designed to support the following equipment:

• Beacon & lightning rod

• MTS2.0 + top plate

• (4) 1FT STD Dishes with (4) AF-5XHD [AZ. 0,90, 180, 270 DEG][6GHz]

• (4) 1FT STD Dishes with (4) AF-5XHD [AZ. 0,90, 180, 270 DEG][6GHz]

• Side lightings

TOWER MATERIALS

Materials that must be provided by the vendor:

Complete tower steel and hardware Anchor bolts and templates Construction step bolts Inside climbing ladder One (1) waveguide support ladder (to support all lines) One (1) full inside work platform with handrails for the 145' elevation Required lighting mounts Safety cable kit without harness (150') EIA standard grounding kit Tower profile and foundation drawings Final erection drawings

LIGHTING SYSTEM

• Red Double Obstruction Light (LED) system with cable (to 150') designed in accordance with FAA and FCC specifications.

• Leg-to-Leg Templates kit Three (3) Copper Buss Bar Kits

• SERTEC PDCE Electro Atmospheric Lightning Protector (Anti-Oxidation) or Equal

Metal Latex Paint for Field-Application Orange and White.

All tower materials will be hot dip galvanized.

The Tower design should be based on ANSI/EIA/TIA-222- F-1996 and provided information.