Attachment 1 - S-A PWS - 12 Jan 24.pdf

PERFORMANCE WORK STATEMENT (PWS)

For

MULTI-MEDIA MONITORING, SAMPLING, AND ANALYSIS

At

NIAGARA FALLS AIR RESERVE STATION, NEW YORK

12 January 2024

1.0 GENERAL REQUIREMENTS

1.1 GENERAL

The Contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, and other requirements necessary for, or incidental to, the performance of work set forth herein. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation.

1.2 APPLICABLE DOCUMENTS

The Contractor shall comply with all applicable federal, state, and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments in effect on the date of issuance of this contract). It is the Contractor's responsibility to identify all applicable federal, state, and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules for all work performed and apply the procedures and protocols required.

1.3 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall perform management and planning functions, as well as performance measurement and cost status reporting, during the course of this effort.

1.4 SPECIAL NOTIFICATION

1.4.1 Health Risks

The Contractor is required to notify the Contracting Officer (CO) and 914 MSG/CEV of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, and changes in critical personnel. On critical issues, verbal notification should be made immediately, followed by written notification as soon as possible.

1.4.2 Spills and Spill Reporting

The Contractor shall be responsible for cleaning up any spills caused by the Contractor or its agents as described in the Quick Reference (QR) “Off-Station Contractors and Suppliers” section of the Spill Prevention, Control, and Countermeasure (SPCC) Plan. Spill clean-up shall meet all requirements (Federal, state, local, base, etc.). The 914th Air Refueling Wing (ARW) is responsible for the disposal of any spill waste generated during field operations, and the Contractor shall reimburse the 914th ARW for disposal costs of such waste. The Contractor shall maintain, at the sampling sites, spill equipment and materials sufficient to handle the containing and cleaning up of spills in the capacity of the proposed projects.

The Contractor shall immediately report any and all spills or leaks to the Base Fire Department by cell phone at (716) 236-2117. In the event of a spill, the following information shall be reported:

Description and amount of material spilled Location of the spill (i.e. bldg. number, street name, room number, etc.)

Name of the person reporting the spill (with location and telephone number where they can be reached) How the spill occurred The estimated time of the spill and the time the spill was discovered What has been done to stop the spill and have any personnel been evacuated Description of affected natural resources Amount of spill and time of entry into storm water drains or sanitary sewers

Significant quality assurance/quality control (QA/QC) problems in the field or in the laboratory shall be reported in writing within 48 hours of notification.

The Contractor shall immediately report to the CO, verbally by telephone or e-mail pursuant to this contract, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three (3) working days to the CO. Upon request of the CO, the Contractor shall provide pertinent raw laboratory data immediately (not to exceed two (2) weeks) via tele-facsimile, and then provide final results and laboratory quality data via standard mail as soon as possible. Contractor shall coordinate all requirements for photographs with 914 MSG/CEV via the CO. The Contractor shall not contact any regulatory agency while working under this PWS unless authorized by 914 MSG/CEV.

1.4.3 Identification and Change of Critical Contractor Personnel

The Contractor shall submit an organizational chart displaying key personnel involved in the effort and their respective labor categories. The Contractor shall immediately notify the CO of any changes in critical contractor personnel. The Contractor shall obtain CO approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The Contractor shall identify to the CO all subcontractors to be used under this contract, prior to signing any contract or initiating any work. The Contractor shall provide subcontractor qualifications to the CO prior to subcontractor utilization.

1.5 WORK SITE REQUIREMENTS

1.5.1 Safety Requirements

The Contractor shall coordinate work site activities to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; the avoidance of work interruptions; and compliance with Occupational Safety and Health Administration (OSHA) regulations (including Hazardous Waste Operations and Emergency Response Standard [HAZWOPER] requirements) and Base safety office requirements. The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. The Contractor shall maintain documentation supporting training records and have a written Health and Safety Plan (HSP) available for workers and/or regulatory review. The Contractor shall provide the CO copies of any OSHA reports, regarding work at the project site, submitted during the duration of this contract.

1.5.2 Scheduling

The Contractor shall schedule all field activities with the 914 MSG/CEV. Whenever on site, the Contractor shall sign in at Bldg. 403, prior to performing work. Work can be performed between the hours of 7:15 a.m. and 4:00 p.m., Monday through Friday, excluding Federal holidays unless prior arrangements are made with 914 MSG/CEV, the CO and Security. Prior to accomplishment of any fieldwork, Contractor personnel must receive a safety and security briefing. The contractor is also responsible for ensuring their personnel and any subcontractors have sufficient documents filed with Security to enable personnel to receive contractor’s badges prior to work.

1.5.3 Maintenance of Work Premises

The Contractor shall keep the project sites free from waste materials and debris at all times. The Contractor shall dispose of all debris, off the installation, that is generated under this contract.

The Contractor shall leave the work premises in a neat and clean condition upon completion of the fieldwork to the satisfaction of the 914 MSG/CEV.

The Contractor shall record and report promptly (within 1 hour) by telephone, facsimile or other direct means to the CO, the Base POC, and to the military installation’s Safety Office, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel. In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to the Fire Department by cell phone at (716) 236-2117. If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

The Contractor’s personnel and equipment are subject to safety inspections by Government personnel while on federal property.

1.5.4 Global Positioning System (GPS)

The Contractor shall use Global Positioning System (GPS) at field locations to mark sampling points, if required by the 914 MSG/CEV. GPS data will be recorded in a format compatible with the installation’s Geographical Information System. The installation POC and the CO shall be consulted to properly position sampling locations (wells) with respect to site locations, to minimize the disruption of installation activities, to minimize disruption of natural and cultural resources, and to avoid penetrating underground utilities. The Contractor shall coordinate all field survey operations with installation personnel to attain these objectives. The Contractor shall provide for the detection of underground utilities utilizing geophysical or other techniques if necessary. All necessary permits and coordination shall be completed prior to commencement of individual sampling operations. Frequent communication and coordination with installation personnel shall be necessary to accomplish these goals.

1.5.5 Site Access

The Contractor shall verify that identification credentials presented by all Contractor and subcontractor employees to obtain security badges, passes, or cards used during the duration of this contract are current and correct. The Contractor shall monitor assigned badges (used by his/her own staff) to ensure all information remains current and to ensure all security badges or passes are returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of contracted personnel from specific projects).

The Contractor shall obtain the necessary training and certificates to be able to access the flightline in order to perform sampling tasks independently of base personnel, in particular stormwater monitoring. Contractor shall assume 8 hours per person for initial flightline driver training, and on subsequent years 4 hours per person for annual refresher training.

It is recommended a minimum of 2-4 personnel are flightline driver trained to fulfill PWS requirements. The Contractor is responsible for ensuring that all training and certificates are up to date and valid for flightline access. When accessing the flightline, the Contractor and its agents shall coordinate with the Security, and Airfield Management in advance of working near the flightline or airfield to obtain any necessary clearances and permits in accordance with base policy.

1.5.6 Permits

The Contractor shall be responsible for coordinating and obtaining any required permits to implement a site-specific project.

2.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall plan project activities, including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for Government review and approval the results of the project efforts for this contract.

2.1 Post Award Meeting/Teleconference

After the issuance of this contract, the Contractor shall attend a post award meeting/teleconference at the location specified by the CO. The purpose of the meeting shall be to become familiar with the work requirements, information, and/or site-specific data addressed under this contract. The Contractor shall prepare and submit minutes of all conferences and meetings within 10 days of the meeting.

2.2 Plans

The Contractor shall, prepare plan addendums or develop new plans as applicable, for use during this project prior to work:

A Chemical Data Acquisition Plan (CDAP) consisting of an installation-specific Sampling and Analysis Plan (SAP) for this current project scope is included in Attachment 2 for reference. The site-specific Health and Safety Plan (HSP) is also included in the CDAP and was developed in accordance with Federal and New York State guidelines, and other regulations as appropriate for the execution of environmental investigation activities. The Contractor shall document deviations from the CDAP in a plan addendum or develop new plan. The addendum or new plan shall be submitted and approved by the 914 MSG/CEV prior to sampling/monitoring.

The new CDAP or addendum shall also contain copies of all applicable certificates such as laboratory Environmental Laboratory Approval Program (ELAP) and National Voluntary Laboratory Accreditation Program (NVLAP) certificates. Any certificates updated during the course of the contract shall be submitted to the 914 MSG/CEV via the CO (electronic) within 10 business days.

2.3 Technical Project Reports

The Contractor shall be required to prepare reports summarizing various sampling events as required by each task. The reports shall be submitted to 914 MSG/CEV within 10 business days of completion of the monitoring event (no sampling) or analytical results from the lab (for sampling event). These letter reports shall identify pertinent information such as the location of the sampling event, media sampled, and number and type of samples and analyses. At a minimum, reports will include the following unless otherwise identified herein or by use of permit/plan required form:

Date, time, and weather conditions during sampling;

Personnel who collected the sample;

Detailed description of sampling methods and shipping/handling;

Concentration of the substance sampled;

Laboratory quantification or detection limits;

Type and number of QA/QC samples;

Identification of any sample results that are associated with out-of-control laboratory control samples;

Discussion of any laboratory data quality issues;

Comparison of results against applicable state and federal regulatory standards;

Results from control samples to assure data quality;

Chain-of-custody records;

Laboratory data packages;

Data summary tables, figures, maps, photos as applicable;

Professional conclusions and recommendations.

Reports are assumed final for this contract unless comments are received from 914 MSG/CEV within 10 business days. Historical reports can be provided as examples upon request after contract award.

2.4 Quality Control Program

The Contractor shall adhere to the project Quality Assurance Project Plan (QAPP) for implementing quality assurance controls.

The Contractor’s QAPP should cover all of the QA/QC procedures outlined in the latest versions of the following references:

40 CFR 136;

Environmental Protection Agency (EPA), most recent version, Test Methods for

Evaluation Solid Waste, Physical/Chemical Methods, SW-846, 3rd edition, Washington DC. EPA has finalized Updates I, II, IIA, IIB, III, IIIA, IIIB & IV, and V and, New York State, most recent version, Title 6 of the New York Codes, Rules and Regulations, Parts 360, 364, 370, 371, and 372 with amendments.

3.0 MINIMUM QUALIFICATIONS

Due to the specialized nature of the project tasks, the following factors must be met. The contractor shall submit documentation of minimum qualifications within five (5) days after award.

3.1 Technical and Management Approach

The Contractor must provide resumes of primary project team members. The resumes should illustrate the experience of the project team relevant to the tasks in this PWS. The Contractor shall assign one primary and one alternate Project Manager to directly coordinate with the CO and 914 MSG/CEV personnel.

3.2 Proximity to Site

One of the time-sensitive tasks in this project requires on-site monitoring at multiple locations at the installation to be completed within 1 hour (including travel time) of real-time weather conditions for stormwater monitoring, see Sections 4.2 Line Items # 2, 3. The Contractor must be able to access to the site in a timely manner for this and other tasks as specified by this PWS and all other project requirements.

3.3 Availability of Labor and Resources

One project task (see Section 4) requires on-site monitoring to be performed at multiple locations inside and outside of restricted areas within 1 hour (including travel time) based on real-time weather conditions. Other tasks will be needed on an on-demand basis and the Contractor must be prepared to fulfill these tasks within the requested time-frame as identified in Section 4 of this PWS. The Contractor must be able to staff this project with qualified personnel and available resources to ensure the tasks are performed as described in this PWS. Qualified personnel availability in a timely manner is one of the critical factors in maintaining environmental regulatory compliance at NFARS. The Contractor must have the following qualified personnel available for accomplishing the various tasks:

Scientist or Environmental Sampling/Monitoring professional Geologist Chemist

3.4 Laboratories

The Contractor must submit the names and certifications/qualifications of laboratories to be utilized for this project, see Section 2.2. The Contractor shall select off-site laboratories with analytical capabilities sufficient for the methods specified in the SAP, and adequate throughput capacity to handle the project’s analytical workload during all field activities. The Contractor shall ensure that the selected laboratories meet all state and Federal requirements including state certification where appropriate.

Sampling shall be consistent with ASTM standards, Federal EPA and New York State Department of Environmental Conservation (NYSDEC) requirements. Unless otherwise specified, analyses shall be performed by a laboratory currently certified by the New York State Department of Health’s (NYSDOH) Environmental Laboratory Approval Program (ELAP) and maintain certification throughout the length of the contract. The Contractor must provide proof of certification prior to sampling or collection being initiated.

Laboratory analysis shall use equipment and methods described in the USEPA regulations and American Society for Testing and Materials (ASTM) manuals. The Contractor shall furnish QA/QC data for field and laboratory procedures. Laboratories shall maintain chain-of-custody records for all samples.

All samples collected on site shall be maintained, preserved, and transported per ASTM and EPA lab standards. The Contractor shall furnish all preservatives and containers for sampling and shall be responsible for transportation of samples to the laboratories within the required timeframes. When compositing is required the Contractor shall use procedural compositing rather than mathematical compositing unless procedural compositing may result in loss of analyte.

Any proposed deviations from the above requirements shall be submitted in writing to the CO for concurrence prior to proceeding with the affected work.

4.0 TECHNICAL SCOPE

4.1 General

The Contractor shall sample and analyze media as described in the PWS. All work shall be coordinated through the 914 MSG/CEV POC. Requests to perform services shall be made by telephone or e-mail. . Certified laboratory results shall be provided. Strict adherence to QA/QC procedures is mandatory. All samples shall be representative samples of the environmental media. The Contractor shall follow the approved SAP for this contract at all times.

The Contractor shall analyze and test environmental samples using standardized methods as prescribed in the "Test Methods for Evaluating Solid Wastes, Physical/Chemical Methods," current edition. Analysis for each sampling event and media shall be defined at the time of sampling by the 914 MSG/CEV. The Contractor shall ensure the defensibility of test and analytical results through execution of scientifically sound activities as outlined in the appropriate portion of the approved QAPP.

The Contractor shall ensure that all data deliverables supplied by the laboratories are complete and adequate to support the quality and usability of the data. Raw data packages shall be submitted to the CO upon request. Data packages shall include all information required to recreate the analysis, including correspondence with the laboratory regarding QA/QC exceedances and documentation of corrective actions.

Sample holding times used shall be the shortest of those specified in the method or as required by an applicable regulation. Per the NYSDEC, sample holding time begins when the sample is first received at the laboratory. Extraction holding time ends when the final extraction step is completed. Samples exceeding holding times shall be re-sampled at the Contractor’s expense or the cost of the sample analysis will be credited to the 914 MSG/CEV, at the Government’s option.

Limits of detection or quantification limits shall be those that are specified in the analytical method or as stated herein and shall be reported with the analytical results. The Contractor shall report all analyses for each sample as detected concentration or as less than the specific limits of quantification. Guidance values shall be displayed along with analytical results.

Any samples and wastes being shipped shall comply with New York State Department of Transportation (NYSDOT), the United States Department of Transportation (USDOT), and any other applicable shipping requirements.

The Contractor shall be responsible for the proper handling and disposal of all sample materials and any wastes generated during sampling in accordance with all applicable Federal, state, and local laws and regulations. Sampling materials and waste generated by the Contractor shall not be stored anywhere on the installation without the consent of 914 MSG/CEV. The Contractor is required to obtain all the necessary licenses and permits for complying with any and all applicable Federal, state, and local laws, codes, and regulations, in regard to the work described herein.

At a minimum, internal QC samples shall be analyzed at a rate specified in the laboratory’s Quality Management Plan (QMP) or the specific analytical methods, whichever is greater.

Control sample frequency shall be the greater of the references given below or the rate as specified in the laboratory’s QMP.

The Contractor shall sample, analyze, and test environmental media in accordance with the established QAPP. The Contractor shall collect and process the analytical and test data in order to demonstrate regulatory compliance and establish that compliance and remediation goals are being achieved. The Contractor shall create and maintain written and electronic records of analytical data.

4.2 Line Items

The Contractor shall provide all necessary labor, tools, transportation, and materials to complete sampling, testing, analysis, and monitoring for the Line Items specified below. Estimated yearly quantities for each line item are provided in the summary price list, Table 2. Reports shall be in accordance with Section 2.3, unless otherwise specified.

1. CDAP and other Plans: The Contractor shall develop a CDAP Addendum or new CDAP for the sampling and analysis project described in this PWS per Section 2.2. The CDAP must be submitted, reviewed and approved by the 914 MSG/CEV before work begins. The CDAP will include information on the collection and analysis of environmental samples including groundwater, surface water, and all media required in this PWS. This plan will also include the Sampling and Analysis Plan, HSP, QA/QC manual, and necessary certifications.

SAMPLING/MONITORING LINE ITEMS (includes labor, tools, equipment for sample collection, preparation, shipping, data review, reporting, and laboratory analysis as applicable)

2. Annual Stormwater Dry Weather Monitoring Event, 5 outfalls, including report:

The Contractor shall conduct monitoring to comply with the NYSDEC SPDES Multi- Sector General Permit (GP-0-23-001) for Stormwater Discharges Associated with

Industrial Activities (or most recent version) (Permit) at the Niagara Falls Air Reserve Station (NFARS). All monitoring shall be conducted in accordance with the Permit, NFARS Stormwater Pollution Prevention Plan (SWPPP) in Attachment 2 (or most recent version), and Contractor’s CDAP. The Contractor shall provide this monitoring during “normal business hours” or from 0715 to 1600 Monday through Friday, excluding federal holidays. This task is two-part. First, the Contractor shall independently monitor weather conditions at NFARS to determine when an Annual Dry Weather Flow Monitoring Event can be performed. It is the Contractor’s responsibility to monitor the weather conditions and gather all data for verification of weather criteria for all monitoring events under this task.

Second, when the first weather conditions are met for the Annual Dry Weather Flow Monitoring Event, the Contractor shall conduct a dry weather field inspection of five of eight outfall locations (identified in the 2023 NFARS SWPPP, or most recent version).

Per the SWPPP, the Contractor shall conduct the single dry weather flow inspection to determine the presence of non-stormwater discharges to the NFARS’s stormwater drainage system and to provide a baseline for comparison during storm discharges.

Existing forms required by the Permit (also provided in the SWPPP) shall be used to collect observations made during the monitoring event. If a non-stormwater discharge is discovered, the Contractor’s inspection documentation shall include observations of the color, odor, clarity, floating solids, settled solids, suspended solids, foam, oil sheen, and any indications of pollution in accordance Permit. Additionally, the Contractor shall provide weather documentation verifying that weather criteria were met, as described in the Permit, prior to the annual dry weather flow monitoring being performed.

If non-stormwater discharges are identified by the Contractor, they will be reported to the 914 MSG/CEV POC immediately and recommend a verbal plan to identify the source of the non-stormwater discharges.

The Contractor shall submit the following information in report format. All reports will be submitted electronically (via email) within 10 business days after completion of the monitoring event. Reports are assumed final for this contract unless comments received from 914 MSG/CEV within 10 business days.

Map of outfall locations, Inspection date, time, and weather, Inspection personnel, Description of any discharges identified, Copies of the field inspection reports for each outfall;

Source of the discharges, if identified at the time of the inspection, and Record of (3) consecutive days of no precipitation

If there is no qualifying dry weather stormwater event, the Contractor shall develop a No Qualifying Stormwater Monitoring Event Report in lieu of the report described above with weather data records supporting the determination that no qualifying event occurred.

The Contractor shall submit the following information at a minimum in report format: list of each day precipitation was equal to or greater than 0.1 inches, justification for why the precipitation event did not qualify (i.e. outside of business hours, within 72 hours of previous qualifying event, etc), and detailed weather data by the hour for each day precipitation was equal to or greater than 0.1 inches. All reports will be submitted electronically (via email) within 10 business days after the end of the quarter. Reports are assumed final for this contract unless comments received from 914 MSG/CEV within 10 business days.

3. Quarterly Stormwater Wet Weather Flow Monitoring Event, 5 outfalls, including report: This line item is similar to Line Item #2, except that the Contractor shall perform the monitoring for Quarterly Wet Weather Flow events to comply with the NYSDEC SPDES Multi-Sector General Permit (GP-0-23-001) for Stormwater Discharges Associated with Industrial Activities (or most recent version) at the NFARS. All monitoring shall be conducted in accordance with the Permit, NFARS SWPPP in Attachment 2 (or most recent version), and Contractor’s CDAP. The Contractor shall provide this monitoring during “normal business hours” or from 0715 to 1600 Monday through Friday, excluding federal holidays. This task is two-part. First, the Contractor shall independently monitor weather conditions at NFARS to determine if/when there is a qualifying Wet Weather Flow Monitoring Event per the SPDES Permit and SWPPP. It is the Contractor’s responsibility to monitor the weather conditions and gather all data for verification of weather criteria for all monitoring events under this task. A qualifying storm event is one with at least 0.1 inches of precipitation preceded by 72 hours of measurable precipitation of less than 0.1 inches.

Second, when the qualifying weather criteria are first met for the Quarterly Wet Weather Flow Monitoring, the Contractor shall field inspect five of eight outfalls (identified in the 2023 NFARS SWPPP, or most recent version) at NFARS during the first 30 minutes of when runoff or snowmelt begins discharging from the outfalls, as described in the Permit, or most recent version. The Contractor must take into consideration the travel time to NFARS from their place of business and the time necessary to gain access to the outfall locations once arriving at NFARS. Several outfalls are located in the restricted area and require flightline driver training to be able to access those locations. The inability to obtain monitoring results within the specified SPDES timeframe due to these factors is not an acceptable excuse.

Existing forms from the SWPPP shall be used to collect observations made during each monitoring event. The Contractor shall follow the SPDES monitoring criteria and provide weather documentation verifying that wet weather criteria was met for the quarterly visual monitoring. The Contractor’s inspection shall include observations of the color, odor, clarity, floating solids, settled solids, suspended solids, foam, oil sheen, and any indications of pollution in accordance with Permit, or most recent version.

The Contractor shall also collect a sample from the discharged stormwater at each location for visual and olfactory inspection as described above. The inspection information shall be noted on an inspection form. If contamination is discovered in the stormwater discharges (as identified by visual and olfactory observations) the Contractor shall immediately notify the 914 MSG/CEV and recommend a verbal plan to identify the source of the contamination. The Contractor should assume an additional 1-hour to investigate the presence of stormwater pollution per event.

The Contractor shall submit the following information in report format. All reports will be submitted electronically (via email) within 10 business days after completion of the inspection. Reports are assumed final for this contract unless comments received from 914 MSG/CEV within 10 business days.

Map of outfall locations, Inspection date, time, weather, Inspection personnel, Description of the discharges, Copies of the field inspection reports for each outfall;

Record of (3) consecutive days of no precipitation, and Data on the storm event sampled as described in the Permit.

If there is no qualifying stormwater wet weather event during the quarter, the Contractor shall develop a No Qualifying Stormwater Monitoring Event Report in lieu of the report described above with weather data records supporting the determination that no qualifying event occurred. The Contractor shall submit the following information at a minimum in report format: list of each day precipitation was equal to or greater than 0.1 inches, justification for why the precipitation event did not qualify (i.e. outside of business hours, within 72 hours of previous qualifying event, etc), and detailed weather data by the hour for each day precipitation was equal to or greater than 0.1 inches. All reports will be submitted electronically (via email) within 10 business days after the end of the quarter. Reports are assumed final for this contract unless comments received from 914 MSG/CEV within 10 business days.

4. Monthly Sanitary Sewer Sampling Event, including report: The Contractor shall sample wastewater discharge monthly from one location to provide compliance monitoring for an existing NCSD #1 Industrial Waste Permit. The Contractor shall collect wastewater from NCSD Sample Point A (Bldg. 731 – Pump Station). Wastewater will be analyzed for boron, copper, lead, silver, zinc using EPA Method 200.7, and a 5-day turnaround. Sample type will consist of a minimum of 48 individual grab samples, at half-hour intervals, to constitute a 24-hour composite sample. The sampling must be performed at a date determined by the 914 MSG/CEV office (typically the 3rd Wednesday of each month) as this is a permit requirement. If sampling cannot be performed on a scheduled date due to extenuating circumstances, the Contractor shall coordinate with the 914 MSG/CEV office to determine the next closest acceptable date.

The Contractor shall submit a report to 914 MSG/CEV that complies with the requirements in the NCSD #1 permit. Reports shall include tabulated results of the effluent analysis and comparison to the discharge limitations established in the NCSD#1 permit. The report must be submitted by the 10th of the following month in electronic format. Reports are assumed final for this contract unless comments received from 914 MSG/CEV within 10 business days. At a minimum the report shall include:

The date, location, and time of sampling or measurements The individual(s) who performed the sampling or measurements Summary of work performed to include any deviations Statement of general observations of the sample and whether typical of sanitary wastewater discharge Wastewater Analysis Sampling Results (Schedule WSR) summary table of monthly analytes (per NCSD #1 Permit) compared to Local Discharge Limits (LDLs)

The date(s) analyses were performed The individuals who performed the analyses The analytical techniques or methods used The results of each analysis Properly completed chain(s) of custody Provide a map showing locations of sampling points

5. Annual Sanitary Sewer Sampling Event, including report: The Contractor shall annually sample the wastewater from one location to provide compliance monitoring for an existing NCSD #1 Industrial Waste Permit. The annual event shall occur during the month of July (or August as an alternate) at Sample Point A. Wastewater will be analyzed with 24 hour composite samples as described in Line Item #4 for boron, copper, lead, silver, zinc using EPA Method 200.7 with 5 day turnaround. Additionally, samples shall be collected for 24-hour composite sample for purgeables (EPA Method 624) to consist of a minimum of four (4) grabs within a 24-hour period, base neutrals/acids (EPA Method 625) to consist of a minimum of 48 individual grab samples at half-hour intervals, to constitute a 24-hour composite sample. Low-level mercury (EPA Method 1631) to consist of a grab sample. Sampling for pH shall consist of three (3) grab samples spread evenly over the 24-hour sampling period (Method 150.1 electrometric) with use of a pH meter directly from the grab sample and analyzed in the field. Due to this requirement, at least one of the grab samples will need to be performed outside of “normal business hours.” The Contractor will need to coordinate with base Security in order to obtain access to the installation outside of normal business hours. Sampling, analysis, and reporting requirements shall comply with NCSD#1 Permit (most recent version). The Contractor is to include applicable trip blanks.

The Contractor shall submit a report to 914 MSG/CEV that complies with the requirements in the NCSD #1 Permit. Reports shall include tabulated results of the effluent analysis and comparison to the discharge limitations established in the NCSD#1 permit. The report must be submitted by the 10th of the following month). At a minimum the report shall include:

The date, location, and time of sampling or measurements The individual(s) who performed the sampling or measurements Summary of work performed to include any deviations Statement of general observations of the sample and whether typical of sanitary wastewater discharge Wastewater Analysis Sampling Results (Schedule WSR) summary table of monthly analytes (per NCSD #1 Permit) compared to Local Discharge Limits (LDLs)

The date(s) analyses were performed The individuals who performed the analyses The analytical techniques or methods used The results of each analysis Properly completed chain(s) of custody Provide a map showing locations of sampling points

6. Annual Oil Water Separator Inspection and Sampling Event, up to 13 Oil/Water

Separators, including report: The Contractor shall provide all necessary labor, tools, transportation, and materials (including packaging and equipment) to inspect and sample up to 13 oil/water separators (OWSs) at NFARS. All work shall be scheduled and coordinated through the 914 MSG/CEV at least 1 month prior to the planned inspection date(s) (event typically performed in June). The OWSs will be opened by on-base personnel for inspection by the Contractor. The current list of 13 OWSs to be inspected is identified below. This list is provided for informational purposes only and is subject to change.

Bldg. 532 (Govt Gas Station), Bldg. 618 (Roads and Grounds), Bldg. 621 (Vehicle Maintenance), Bldg. 700 (EOD) Bldg 707 (Fuel Cell Hangar) Bldg. 821 (Fire, Crash, Rescue), Bldg 850 (Hangar), Bldg 907 (Hangar), Bldg 917 (Aircraft Hangar ISO Dock), Bldg 924 (Vehicle Maintenance) Facility 2517 (West Side POL), Facility 2517 (East Side POL), Facility 3014 (Refueler Parking), The Contractor shall perform OWS inspections on an annual basis by collecting various measurements and observations. Inspection-specific criteria for each OWS are provided in the OWS and Grease Interceptor Management Plan (URS 2014), or most recent version, and should be summarized onto inspection forms. At a minimum, the following observations will be collected: observation of exterior condition, interior condition (as observed from the surface), oil sheen inside the OWS, and condition of floor/trench drains discharging to the OWS. Additionally, the Contractor shall measure the water and sludge level in each OWS. No confined space entry is required for this task.

The Contractor shall also collect samples from OWSs for the following with applicable trip blanks:

pH 9040B Ignitability 1010M Oil and Grease 1664A Total Phosphorous 365.1 Total Cyanide 9012A VOCs 624 SVOCs 625 Metals (boron, copper, lead, silver, zinc) 200.7 Mercury 1631

Samples should be collected utilizing bottom haulers or equivalent approved method.

Samples should be representative of the OWS effluent. Efforts should be made to avoid sampling through the oil/water interface where possible. Safety precautions, including the use of a Photoionization Detector (PID), must be taken prior to collecting the sample.

The Contractor shall verbally notify the 914 MSG/CEV within one working day from release of all analytical data, if any test results exceed the specific limits set below (not the Lower Detection Limits [LDLs]):

Table 1 – Oil/Water Separator Analytical Notification Limits Analysis Limits pH (9040B) <6.0 or >9.0 Ignitability (1010M) <140ºF

Oil and Grease (1664A) 100 mg/L Total Phosphorous (365.1) <10 mg/L

Total Cyanide (9012A) <2 mg/L VOCs (EPA 624) LDL

SVOCs (EPA 625) LDL Metals (200.7) LDL and below

Arsenic 0.40 mg/L

Table 1 – Oil/Water Separator Analytical Notification Limits Analysis Limits Barium 4.0 mg/L Boron 4.0 mg/L

Cadmium 0.22 mg/L Chromium (total) 5.33 mg/L

Copper 3.38 mg/L Lead 1.00 mg/L

Manganese 4.0 mg/L Nickel 4.33 mg/L

Selenium 0.02 mg/L Silver 0.66 mg/L Zinc 4.66 mg/L

Mercury (EPA 1631) 0.001 mg/L or LDL

The Contractor shall provide a summary report of the OWS inspections and sampling event. The report should include copies of the inspection reports and summarize operation/maintenance recommendations in a table. Details should also include the date, on-site personnel who collected the samples, weather, description of work performed, summary of analysis performed, laboratory used, description of where sample was collected, PID readings, description of field observations, and text description of results exceeding action limits related to the facilities. All reports will be submitted electronically (via email) within 10 business days after analytical results are released.

Reports are assumed final for this contract unless comments received from 914 MSG/CEV within 10 business days.

7. Annual Groundwater Sampling, 4 Monitoring Wells, including report: The

Contractor shall collect groundwater samples from a total of four (4) monitoring wells:

(MOSF-01, MOSF-02, MOSF-03, MOSF-04) (See Attachment 3). Monitoring wells have a maximum depth of 20 feet below ground surface. Samples, along with trip blank(s) as necessary, will be analyzed for:

TCL volatile organic compounds (VOCs) using EPA Method 8260. See Attachment 4 for a minimum list of analytes to be reported.

Methyl-tertiary-butyl ether (MTBE), EPA Method 8260.

Gasoline Analytes, listed in NYSDEC CP-51 Table 2, see Attachment 5 TCL semi-volatile organic compounds (SVOCs) using EPA Method 8270. Due to volumetric constraints, the low flow sampling method shall be used for SVOCs analysis. See Attachment 6 for a minimum list of analytes to be reported.

Sampling will typically be performed between 15 April and 15 May. The Contractor is to include applicable trip blanks. Additional sampling events may be required and will be ordered on a per event basis.

Prior to sampling, the field equipment will be properly calibrated, charged, and in good general working condition. Field instruments will be maintained in accordance with manufacturers’ specifications, as appropriate. Field instruments will be properly protected against inclement weather conditions during the field work. Each instrument is specially designed to maintain its operating integrity during variable temperature ranges that are representative of the ranges that will be encountered during cold-weather working conditions. Field instrumentation and equipment maintenance, repair, and calibration procedures will be in accordance with the manufacturers’ specifications.

The sampling containers and coolers will be provided by the analytical laboratory. All water samples will be placed in appropriate sample containers and labeled with sample location, date, time, unique sample number and analyses required. The samples will be packed in coolers with ice sufficient to maintain the samples at 4 ± 2º C for 24 hours using proper chain-of-custody (CoC) procedures. The coolers will be sealed using proper security procedures and shipped via overnight delivery to the analytical laboratory. Each sample shipment will be accompanied by a CoC record identifying its contents. This record will be used to document sample custody transfer from the sampler to either other sampling team members (if necessary) or the courier, and finally to the analytical laboratory. The CoC record ensures that samples can be traced from the time of field collection until they are received and analyzed by the analytical laboratory. The original custody record is shipped along with the samples, while the initiator of the record retains a copy. The information required for the CoC includes:

Type of sample (grab or composite) and matrix Analytical method numbers and parameter names Sample container size and type, and number of containers per parameter Preservatives, if any Sample identification (ID) Printed name and signature of sampler Date and time of sample collection Project name, location, and address Signatures of persons involved in the chain of possession

Information pertinent to field activities including field instrument calibration data will be recorded in field logbooks. Each logbook shall have the Site name and project name and number on the inside front cover. Sufficient information shall be recorded in the logbooks to permit reconstruction of all conducted field investigative activities. The logbooks will be bound, and the pages will be consecutively numbered. Sufficient information will be recorded in the logbooks to permit reconstruction of Site characterization activities conducted. All field logbooks shall be kept in the possession of the Site Manager at NFARS and stored in a secure place when not being utilized for field work. Upon completion of the field activities, all logbooks shall become part of the final project evidence file. The title page of each logbook shall be labeled as follows:

Logbook title (e.g., NFARS Major Oil Storage Facility) Project name (e.g., NFARS Major Oil Storage Facility) Start date for field activities recorded in the logbook End date for field activities recorded in the logbook

The following will be contained in the field logbook along with any other pertinent information:

Name and title of author, date, and times of arrival at and departure from site Name and address of the field contacts Name and responsibilities of field crew members Names and titles of any field visitors Sample collection method Number and volume of sample(s) collected Location, description, and log of sampling point photographs References of all maps and photographs of the sampling site Information regarding sampling changes, scheduling modifications and change orders Information regarding site characterization decisions not recorded by other mechanisms Information regarding access agreements Details of each sampling location, including a sketch map showing the location Date and time of sample collection, including the name of the collector Field observations Type of field instruments used and purpose of use, including calibration methods and results Any field measurements made Sample identification number(s) Information on containers, reagent used, deionized and organic-free water used Sample type and methodology, including distinction between grab and composite samples Sample preservation methods Sample documentation information including:

o Chain-of-custody record numbers o Description of the number of shipping containers packaged and the shipping method employed Decontamination procedures Summary of daily task and documentation on any cost or scope of work changes required by field conditions.

Signature and date entered by personnel responsible for the recorded observations

Field data collected during groundwater sampling shall be recorded on the field logbook formatted specifically for the field investigative activities at the Site. If any recorded information is noticed to be in error, the original entry shall be crossed out so that the original entry is still legible and shall be replaced with the new entry. All such changes shall be initialed by the Site Superintendent. At the conclusion of each workday, the person responsible for maintaining the logbook shall sign and date the day’s documentation entries.

Photographs will be taken to document representative field procedures. When a photograph is taken, the date, time, weather conditions (if applicable), subject, purpose for the photograph, and photograph number will be recorded in the field logbook. Site-specific baseline photographs will be taken for project records before field work begins and after it is completed.

The preferred groundwater sampling method will include the deployment of Passive Diffusion Bags (PDB) samplers. Depth‐to-water will be measured at each well using an oil/water interface probe prior to PDB deployment to ensure enough water is present to deploy the PDB. PDBs will be attached to a dedicated stainless‐steel wire suspension apparatus and lowered into the well to the midpoint of the well’s screened interval. If there is insufficient water in a well to reach the midpoint of the screen, the PDB will be suspended lower to remain fully saturated throughout the deployment period. The samplers will remain undisturbed in the well until retrieval, at which time the water level in each well will be re-measured to ensure the PDB remained submerged. The PDB samplers will then be removed from the wells using the attached cable following a minimum 2-week equilibration period. If no free product or sheen is present, the groundwater will be discharged back to the ground at the point of recovery.

If circumstances prevent PDBs from being used, the alternate groundwater sampling method will include the use of low-flow sampling. Depth‐to‐water will be measured at each well using an oil/water interface probe prior to sampling to ensure enough water is present to perform low-flow sampling. The monitoring wells will be purged and sampled using low-flow sampling procedures found in American Society for Testing and Materials (ASTM) D6771-02.

Along with analytical testing, the Contractor shall conduct inspections to determine and document the physical condition of the monitoring wells. This will include inspecting the condition of well identification markings and paint, protective casing locks, protective casing cover, monitoring well riser, concrete pad, and guard posts. The inspection shall also include a check of the well casing annulus for the presence of trapped water.

The laboratory shall send the test results directly to the NYSDEC Bulk Storage POC (Isabel Kulakowski, isabel.kulakowski@dec.ny.gov). The laboratory test results will be sent as pdf by email. The Contractor shall submit a written Draft Initial Sampling Report electronically within 10 business days after analytical results are released. Allow for a 30-day review period of the draft report with a final report to be submitted electronically.

The report shall consist of the following at a minimum:

Purpose/objective Sampling date and time Personnel names Weather conditions Work Summary Descriptions Results summary description and summary table of analytical Map of monitoring well locations to include groundwater flow…